Open Educational Resources Committee Meeting: November 6, 2024

Zoom / Conference Call

Members attending: Joslyn Allison (City Colleges of Chicago), Dorinne Banks, (Adler University), Zachariah Claybaugh (Dominican University), Kelly Hallisy (DePaul University), Jayna Leipart Guttilla, co-chair (Illinois State University), Shelly McDavid (Southern Illinois University Edwardsville), Dee Anna Phares, co-chair (Northern Illinois University)

Member absent: Lauren Kosrow, (College of DuPage)

CARLI Staff attending: Elizabeth Clarage, Anne Craig, Michele Leigh, Nicole Swanson

Decisions

• Minutes approved with minor corrections.
• Brief reports will be added to the meeting agendas to increase meeting efficiency.

Tasks Assigned

• Minutes taken by Dee Anna Phares.
• CARLI staff will contact Ann Fredricksen (University of Illinois Urbana-Champaign), Andy Koch (Southern Illinois University Edwardsville), and/or institutional practitioners to gauge their interest and availability to participate in the February and/or April Community Chat(s).

Announcements

• Member Announcements: None
• CARLI Announcements:
  • Staff changes
    • Denise Green has retired.
    • New staff members Yanira Cruz (Electronic Resources) and Wyn Schell (User Services) have joined the CARLI.
  • Upcoming events
    • OEN Community Conversation, “Planting Seeds and Building Relationships with Faculty Partners,” is scheduled for Thursday, November 21, 2024, 12:00-12:55pm.
    • “OER Ancillary Creation with Generative AI” webinar will take place on Tuesday, January 14, 2025, 1:00-2:00pm.
    • Colby Cilento (Illinois State University) has resigned from the OER Committee. CARLI staff will revisit the list of committee volunteers for 2024-2025 and extend an invitation to one of those volunteers to fill the vacancy.

Discussion

• CARLI Annual Meeting highlights
  • Zachariah, Michele, and Dee Anna shared some of the major topics discussed during the table talk they hosted on “OER & Affordability: Engaging Your Institution”— including tackling faculty attitudes to open resources, addressing the complications of adjunct adoption of OER, acknowledging the need/desire for print books, and developing strategies for finding materials to support instruction at seminaries, theological schools, and church-affiliated institutions.
• OER Committee Initiatives
  • Continuing Education
    • Committee members were encouraged to use the scheduling link to volunteer serve as instructors for upcoming courses.
    • OER Faculty Workshop
      • Volunteers and program dates were confirmed by Elizabeth.
      • October 24, 2024, 12:00–1:30, Joslyn Allison and Michelle Oh
        • The program was well-received.
      • February 7, 2025, 11:00–12:30, Amber Burtis and Julie Murphy
      • February 20, 2025, 11:30–1:00, Lauren Kosrow and Evangeline Reid
    • OER Course: Understanding and Promoting Open Educational Resources
      • Volunteers and program dates confirmed for all offerings, except for the final course of the academic year.
      • November 1, 8, & 15, 2:00-3:30, Christina Norton and Dan Matthews
        • This workshop is currently in progress and is going well.
      • December 3, 10, & 17, 2:00–3:30, Dorinne Banks and Jayna Leipart Guttilla
      • February 13, 20, & 27, 9:00– 0:30, Dorinne Banks and Shelly McDavid
        • Registration for the February workshops has been created and will soon be announced.
      • May, Zachariah Claybaugh and Stephanie Fletcher
        • Dates for these workshops will be confirmed in January 2025.
    • Open Pedagogy Workshop
      • Revision of materials
      • Shelly and Dee Anna developed a new and more interactive workshop with less focus on introductory OER content and specific examples of Open Pedagogy that attendees may already be familiar with.
      • Separate faculty and librarian presentations have been created.
        • The Open Pedagogy workshop has been reimagined as the second in a two-part series of courses: part one being either the OER Faculty Workshop or Understanding and Promoting OER.
        • Messaging will be added to the announcement and the registration page to help faculty or librarians choose the correct workshop based on their level of experience or professional development needs (OER or Open Pedagogy)
      • Program dates
        • January 10, 2025 11:00am-noon, Shelly McDavid and Dee Anna Phares—for Librarians
        • February 27, 11:30am-1:00pm, Chris Sweet and Kelly Hallisy—for Faculty
    • OER Community Chats
      • October 17, 2024, 10:00-11:00am, Course Markings (Presenter: Lauren; Notetaker: Joslyn)
        • Those in attendance noted that there was great discussion that focused on the technical questions of how course marking works and how to encourage faculty buy-in.
      • November 14, 2024, 10:00–11:00am, Inclusive Access (Automatic Textbook Billing (Presenter: Zach; Notetaker: Lauren Kosrow).
        • 20 people have already registered.
      • Spring presenters are still needed, and volunteers are invited to sign up using the scheduling link.
        • February 2025 is tentatively slated to focus on OER Format Flexibility and Accessibility.
          • CARLI staff will reach out to instructional designers and accessibility coordinators to enquire about their ability to run a chat or chats.
        • April 2025
          • Kelly is willing to moderate a chat on AI and OER.
    • Open Education Week, March 3-7, 2025
      • Identified ideas:
        • Introducing newly created textbooks being developed as part of the ISL OER Grants
          • Date and time still to be determined.
        • Tuesday, March 4, 1:00-2:30pm: PDA Program: Turning Data into Action: Responding to Illinois Students' Need for Equity of Course Materials
        • Measuring OER success beyond student savings
          • This topic, originally intended for April 2025’s Community Chat, could be a draw.
          • Lauren, Zachariah, and Dee Anna could discuss alternative metrics and research on measuring success, but the session might allow participants to share ideas around current trends.
  • CARLI Funding Support for Member Continuing Education
    • CARLI held a helpful workshop to share information with potential applicants.
    • OEN Certificate in Open Education Librarianship
      • OEN extended the deadline to apply to November 1, 2024.
        • CARLI is waiting on acceptances.
    • OEN Certificate in Open Pedagogy
      • CARLI is waiting on acceptances.
    • Creative Commons Certificate Program
      • 1 person has requested support.
• Illinois Secretary of State/Illinois State Library OER Grant Program
  • Michele informed the committee that all quarterly reports were submitted and accepted. She also announced that additional LibreTexts training will take place in the new year.
  • While there has been no formal announcement, CARLI has shared the institutions and projects that received grants. FY2024 SOS/ISL OER Grant Recipients
• DOE Open Textbook Pilot Grant: Illinois SCOERs: Support for the Creation of Open Educational Resources
  • Michele noted that print copies of Illinois SCOERs-funded texts and examples of 3-D printed materials were displayed at CARLI Annual Meeting in October. She also announced that CARLI is planning a showcase to be held in July 29-30 at Urbana’s I-Hotel; it will feature sessions in which SCOERs can offer feedback on OER creation.
  • LibreTexts will soon be available for all CARLI institutions.
• FY25 Activities
  • Illinois OER Summit, April 7, 2025, Illinois State University Alumni Center
    • The date and location have been confirmed. Members of the planning committee will share additional information at our December meeting.
• Other Committee Work
  • Discussed the possibility of a savings tracker, webpages to highlight the successful work of IL institutions, or Illinois State Dashboard for OER
    • This could offer a way to share information on cost savings, DFW rates, persistence, degree completion, ROI.
    • Examples of savings trackers:
      • Washington Research Library Consortium
      • University of Texas at Rio Grande Valley (UTRGV)
    • Examples of dashboards:
      • Affordable Learning Georgia Data Dashboard
      • Open Education Data Dashboard
      • Lincoln Land Community College dashboard uses their Student Course Materials Survey data.
    • Elizabeth noted that Power BI is used for most dashboards, and CARLI has not yet had the opportunity to create a dashboard.; no open dashboard programs seem to be available at present.
    • There are also maintenance issues with a dashboard since it requires the OER Committee and/or CARLI staff to request and input up-to-date data, so there may not be capacity to do this work at present. It could be a possible project for a CARLI Counts Team.
• Explored the possibility of inviting speakers from outside the committee for the OER Community Chats.
• Discussed the need for information on best practices for utilizing AI in OER creation to support faculty authors participating in ISL OER grant projects and others across the state who are looking for guidance on machine learning and open practice.
• Talked about the possibility of submitting brief written reports, to be added to the agenda in advance, to ensure efficient use of meeting time.
• Adjournment
  • 10:28 a.m.

Next Meeting Dates and Deadlines

The next committee meeting is December 4, 2024 at 9:00–10:30 a.m.
Note taker will be Dorinne Banks.

Committee Meetings:
December 4, 2024; Minutes taker: Dorinne Banks
January TBD, 2025; Minutes taker: TBD
February 5, 2025; Minutes taker: Zachariah Claybaugh
March 5, 2025; Minutes taker: Kelly Hallisy
April 2, 2025; Minutes taker: Lauren Kosrow
May TBD, 2025; Minutes taker: Jayna Leipart Guttilla
June 4, 2025; Minutes taker: TBD