Open Educational Resources Committee Meeting: December 16, 2021

Zoom / Conference Call

Members attending: Amber Burtis (Southern Illinois University Carbondale), Kim Hale (Columbia College Chicago), Dan Matthews, co-chair (Moraine Valley Community College), Christina Norton (Bradley University), Tineka Scalzo (City Colleges of Chicago), Janet Swatscheno (University of Illinois Chicago), Chris Sweet, co-chair (Illinois Wesleyan University), Tamara Townsend (City Colleges of Chicago)

Members absent: Denise Cote (College of DuPage), Catherine Galarza-Espino (Morton College)

CARLI Staff attending: Elizabeth Clarage, Michele Leigh, Nicole Swanson

Board Liaisons: Karen Janke (Erikson Institute), Jacob Jeremiah (Oakton Community College)


  • Minutes from November meeting reviewed and accepted.  
  • Committee decided to create repeatable survey for OER Office Hours programs. Nicole suggested using the existing OER introductory course survey template.
  • Committee decided that Office Hours notes will be uploaded into the CARL OER Google docs folder and in Box. Note contents will include discussion points and takeaways.

Tasks Assigned

  • Minutes taken by Kim Hale
  • Dan Matthews will request proposals from CARLI members for the IACRL Spark program.
  • Dan Matthews will send an email regarding Spring OER Office Hours for committee member participation as facilitators and note takers.  


  • Member Announcements:
    • Dan Matthews (Moraine Valley Community College): IACRL Spark event rescheduled for April 1, 10am-Noon.  Topics are OER, DEI, and the intersection of OER and DEI. Area LIS students are invited to submit proposals and to attend. Suggestion of 10-minute Lightning Talk on the Open Illinois Hub-what it is, its content, and opportunities for collaboration.  Breakout session will follow for more discussion.  Elizabeth and Nicole will follow up.
  • CARLI Announcements:
    • Elizabeth Clarage completed the 10-week Creative Commons Certificate Course for librarians. She thought it was useful and worth the investment of attending.  The fee for the course is $500.00.
    • Small group (Tamara, Christine, Dan, Kim, Nicole, Michele, and Elizabeth) will be meeting in January to review the faculty workshop slides. The next faculty workshop will be Thursday, January 27, 2022 - 12:00pm to 2:00pm.
    • Nicole Swanson shared information about three upcoming PDA programs.  They are:
    • Michele Leigh: SCOERS grant application is up and online. The first workshop discussed the project and the requirements for completing the application.  Based on feedback, an FAQ and a Slack Channel will be added for potential collaborations.   
    • Michele is also seeking individuals to participate on the Illinois SCOERS Advisory Committee and the Grant Review Committee.  An email will be sent to the CARLI-OER email list.


  • Continuing Education:
    • Since most of the CE programming was planned earlier in the semester, the discussion focused on if there were any instructor changes (none), if instructors for the upcoming sessions had the support needed. An addition to the agenda was how to make the prep sessions for instructors less labor intensive for both CARLI staff and instructors.  A discussion agenda items was added for instructor preparation changes. The result was to have one prep session for CARLI staff and instructors, with follow up conversations via email.  
    • Open Office Hours: Tineka Scalzo (City Colleges of Chicago) was the facilitator for the Community of Practice with Faculty office hours in December. The consensus is that topical focus is the way to proceed; unsure what audience expectations might be, yet there are attendees who may have experience with the topic, others may come just to listen. During times when the conversation is quiet, the facilitator can open the discussion to other topics of interest or concern or use as a means to brainstorm future topics, e.g., promotion and tenure. Notes will be taken at each meeting and uploaded to the Open Office Hours Notes folder in Box. Note content will include discussion points and takeaways. Dan Matthews suggested that we have a survey after each Open Office Hour, and Nicole said that one could be created based on the existing template used for the OER Intro course and be brief and repeatable.
  • Illinois SCOERS update: The application for the SCOERS grant is up and live on the SCOERS website: Apply for Illinois SCOERS. The first application workshop in mid-December was successful – 28 attendees and 37 registered. Applications for the January session are coming in, and one “Intent to Apply” form has been submitted. As a result of feedback from the session, an FAQ page a Slack Channel will be added for potential applicants interested in collaborations. Questions received so far include: Why is a 3-D printer project required for the grant? what can the funding be used for?  Can someone from out of state participate?
  • Open Author Training: Several committee members attended the Open Author Training to learn more about its capabilities. The training was useful, but some information was repeated from the previous training. More in-depth in coverage is desired for future training e.g., formatting, authoring tool, etc.  Audience turnout was good. H5P will be incorporated in the spring update.  Also learned that the table of contents feature from a previous version of Open Author is no longer present in latest version. The program was recorded and will be made available on the CARLI OER website.
  • Creative Commons Certificate Course for Librarians: Elizabeth Clarage completed a 10-week asynchronous course through Creative Commons for Librarians. There are also courses for Faculty and Government, Libraries, Archives and Museums (GLAM) staff. The goal for academic librarians is to “develop comprehensive knowledge in open education and open access. They will also gain access to a global community of librarians working on similar open access goals.” Each cohort has no more than 25 students, and coursework averages 6-10 hours per week, including assignments, weekly discussions, and a final project. Elizabeth is interested in hosting a Creative Commons workshop in the future. Cost for the course is $500 per person.
  • This led to a discussion about CARLI organizing and/or hosting the course for the membership; there would need to be at least 15 registrants for it to be held. Elizabeth will find out more from her CC contact and report back for options including an in-person option. Will be agenda item for next meeting.
  • Funding for statewide OER adoption grants: Chris Sweet and Denise Cote have been in communication regarding funding for a statewide OER program and Chris learned that one of his local reps is on the Education Committee.  He then contacted the Government Foundations rep at Illinois Wesleyan, speaking to them as both a constituent and an educator.  As a result of these discussions, it appears there are three institutions interested: Heartland Community College, Illinois Wesleyan, and Illinois State University. The focus now is on testing the waters with local representatives and being aware of potential opportunities.
  • IACRL Spark event: Dan Matthews spoke about the upcoming IACRL Spark event rescheduled for Friday April 1, 2022, from 10am-12pm. He asked committee members if there was interest in presenting a 10-minute lightning talk on the Open Illinois Community OER hub.  This would be an outreach opportunity to discuss what Open Illinois is, its content, and collaboration opportunities for librarians and faculty to the membership.
    • Christina, Chris, Elizabeth. Michele, and Nicole were interested and will work with Dan on the presentation. Applications are due at the beginning of March.

Next Meeting Dates and Deadlines

The next committee meeting is January 20, 2022, at 1-2:30pm.

Upcoming meeting dates:  
January 20, 2022
February 17, 2022
March 17, 2022
April 21, 2022
May 19, 2022
June 16, 2022
Deadlines: none