I-Share Systems Committee Minutes 03-17-2014

I-Share Systems Committee Minutes 03-17-2014

Conference Call

Members attending:

Kirk Hess (UIU),  Colin Koteles (COD), James LeFager (DPU), Rong Li (ISU), Edith List (PRC), April Levy (COL), TJ Lusher (NIU), Heather Parisi (DOM), Karl Pettitt (NIU)

Staff attending:

Kris Hammerstrand, Paige Weston

Decisions:

  • The I-Share Surveys the committee has developed will be piloted this spring with libraries of the committee members. The pilot surveys will be given to participants in paper/PDF, not via SurveyMonkey. One component of the surveys pilot will be to solicit participant views on the quality and usefulness of the questions in the surveys.
  • The timeline for distribution, collecting, analyzing, and reporting on the survey results is as follows:

  1. Monday, March 24, 2014: Complete editing of survey questions; CARLI Staff share survey with Margaret Chambers, CARLI Communications Director, for her feedback

  2. Week of March 31, 2014: Distribution of paper/PDF surveys to libraries of committee members

  3. Monday, April 7, 2014: Surveys completion deadline

  4. Monday, April 21, 2014: In-person committee meeting at CARLI Office in Champaign-Urbana, 10:00 a.m. – 3:00 p.m. for distillation of analysis of survey results and drafting of white paper outline.

  5. May 19, 2014: White Paper due to CARLI Staff.

 

    Announcements:

    • CARLI will write a Request for Information (RFI) per the University of Illinois’ Purchasing Department’s requirements to share with potential vendors in planning for the next I-Share system. The RFI document will be released in April and will request replies by the end of May 2014.

    • Susan Singleton and the CARLI Board have postponed the call for task force members for the next I-Share system.

    • CARLI expects to hear from Ex Libris before the end of March whether Voyager 9 will be ready. CARLI will decide whether to upgrade to Voyager 9 by April 1, 2014. The upgrade would then take place in June 2014.

    • More than twelve (12) libraries using VuFind had not customized their feedback link in VuFind to their own libraries. Once this is remedied, there can be a link provided on the Fines page that includes links to individual CARLI libraries to facilitate contact with other libraries to resolve fines issues.

    • Paige is setting up Salesforce institutional accounts so that member libraries can communicate directly with Ex Libris while keeping CARLI staff in the loop. Please contact Paige with any observations and/or experiences using such accounts.

    • I-Share Ebook PDA Project: CARLI staff has held a few conference calls with EBL in the past few weeks, and have worked out the display of MARC records. EBL will forward a final list of participating publishers to CARLI. Over 60 libraries have responded to the call to set up EBL authentication. Libraries that wish to participate must work directly with EBL.

    Assignments:

    April and Edith volunteered to incorporate edits recommended by other committee members and streamline the survey questions by Friday, March 21.