E-Resource Management Committee Meeting: February 7, 2024

CONFERENCE CALL

Members Attending: Heather Cannon, Robin Hofstetter, Elizabeth Hollendonner, Andrea Imre, Elizabeth Nelson, Jennifer Patterson, Sara Rizzo, Megan Ruenz, Lisa Wallis

CARLI Staff Attending: Denise Green, Nicole Ream-Sotomayor, Marisa Tolbert

Announcements   

CARLI UPDATES

• CARLI Announcements:
  • CARLI will facilitate follow up sessions with EBSCO as new interface approaches. 
  • Instruction committee has sent out call for proposals for June event. 
  • Starting FY25 cycle for e-resources.  Hoping to open to libraries in April.  New contracts with Infobase and Bloomsbury starting July 1, no new vendors.
• Member Announcements:
  • Sara will be presenting at an upcoming ELUNA conference
  • Thank you to Denise for coordinating the EBSCO webinars. 

Decisions

• Future spring meeting dates/times were rescheduled.
  • March 13, 2024, at 2 pm
  • April 10, 2024, at 10 am
  • May 15, 2024, at 2 pm
  • June 12, 2024, at 10 am 

Discussion

• OCLC “Streamline Holdings”
  • Millikin and CARLI staff recently worked out a process to streamline holdings with OCLC.  This is intended for physical items but will also realign electronic holdings in OCLC so interlibrary loan does not get erroneous requests for electronic materials.  (Liz)
  • This is a service that OCLC will provide freely once per year.
  • Other institutions have also gone through this process. Solved their problem of unlinked records and erroneous requests for physical items. Entire process took about 1-2 months. (Elizabeth)
  • Has had problems with items that weren’t deleted properly in Voyager appearing in OCLC, creating erroneous ILL requests. (Sara)
  • Deleted DVD from Alma collection but didn’t get deleted in OCLC. Currently taking care of these one at a time as they are requested. (Jennifer).

• OCLC Worldshare Collection Manager – flowchart made by Denise
  • Team agreed it was very helpful. 
  • Next steps will be to start to create documentation, dividing into webpage documentation.  Will come to the team for comments.  (Denise)

Tasks Assigned

• Megan Ruenz did meeting minutes.
• Minute taker schedule was refreshed:
  • Lisa Wallis – March 13, 2024, at 2 pm
  • Andrea Imre – April 10, 2024, at 10 am
  • Robin Hofstetter – May 15, 2024, at 2 pm
  • Sara Rizzo – June 12, 2024, at 10 am

Meeting Dates

• Next Meeting: Wednesday, March 13, 2024, 2pm.  Minutes: Lisa Wallis

ADJOURNED: 10:36 AM