Governance / Collection Management Committee Meeting: March 23, 2026

Collection Management Committee Meeting: March 23, 2026

Zoom / Conference Call

Members attending: Edith List (Principia College), Jackie Mann (DePaul University), Julie Murphy, co-chair (Illinois State University), Samantha Seay (University of Saint Mary of the Lake Mundelein Seminary), Justin Sextro (Southern Illinois University Carbondale)

Members absent: Gwen Gregory (Northern Illinois University), Kim Heinz (Harper College), Briana Love, co-chair (Aurora University)

CARLI Staff attending: Elizabeth Clarage, Nicole Ream-Sotomayor, Jenny Taylor

Decisions

  • The February minutes were approved.
  • Alma Analytics chat
    • Scheduled for May 7th from 2-3:15 pm.
    • Edith will lead with Julie as a backup.
  • May meeting tentatively rescheduled for June 1st.

Tasks Assigned

  • Minutes taken by Jackie Mann.
  • Elizabeth will check to see if there are any feedback results from the Nontraditional Materials chat.
  • All: Review the CARLI Collection Management webpage and make recommendations for updates, additions, or other adjustments.
  • Elizabeth will share last year’s Annual Report with the chairs.
  • Elizabeth will ask committee members not in attendance about the rescheduled date of June 1 for the May meeting.
  • Upcoming Minutes schedule:
    • April minutes: Justin
    • June 1 minutes: Samantha
    • June 22 minutes: TBD

Announcements

  • Member Announcements: None
  • CARLI Announcements:
    • Kevin Mackaben is no longer on the Committee.
    • Call for committee volunteers is now available.
    • CARLI is working with publishers on the consortia e-book program. On the Governance Board Meeting earlier this month, using central funds for perpetual access on Oxford titles that are not in the access collections based on turnaways was approved.
    • Hoping to open Consortia Manager by the first week of April.
      • New resources: ComicsPlus and Newspaper Archive
    • There was a call for witness slips for e-book legislation.
    • Selected Educational Opportunities:
      • April 9, 11am-12pm: Resource Sharing Committee panel discussion: Loaning Technology- Policies
      • April 13: 1:30-2:30pm: ERMC presents: Using Analytics to Pull Your Data/Working with Vendors/ SUSHI without Analytics
      • April 16, 9:30am-1pm: in person Come one, come all for a peek into the ISU Circus & Allied Arts Collection
      • April 16, 1-2:30pm: Free Speech Needs Free Libraries: Censorship in Libraries and Academic Spaces
      • May 6, 1-2pm: Protecting Collections: Proactive and Responsive Strategies for Environmental Damage

Discussion

  • Recap of the Nontraditional Materials chat
    • Feedback form may not have been sent out due to changing survey systems.
    • The chat went very well with a lot of participation and sharing of non-traditional collections and policies.
    • One participant discussed that their non-traditional materials are only acquired and circulated for particular faculty and courses.
  • Any tweaks that need to be made for our Alma Analytics chat?
    • Questions have been developed on shared in the committee’s collaboration folder.
    • Date determined: May 7th at 2 pm for 75 minutes.
    • Edith may lead the chat, with Julie as a back-up.
  • What do we want to tackle next as a committee?
    • Turnover to new members will be in July.
    • We could circle back to the CMC webpage and check to see if anything can be added or updated: https://www.carli.illinois.edu/products-services/collections-management 
    • The two oldest/possibly outdated sections are the Alma Analytics section and the Open Access Materials Collection Program.
    • Collections Management Presentations & Webinars was most recently updated in 2015 and may need to be archived.
    • Let’s circle back on this topic next meeting and make recommendations for updating the CMC webpage.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on April 27th, 2026 at 2:00 – 3:30 p.m.

Committee Meetings:
September 22, 2025 , Minutes take by: Gwen Gregory
October 27, 2025, Minutes take by: Edith List
November 24, 2025, Minutes take by: Briana Love
December 22, 2025, Minutes take by: Kevin Mackaben
January 26, 2026, Minutes take by: Jackie Mann
February 23, 2026, Minutes take by: Julie Murphy
March 23, 2026, Minutes take by: Samantha Seay
April 27, 2026, Minutes take by: Justin Sextro
May XX, 2026, Minutes take by: Samantha Seay
June 22, 2026, Minutes take by: to be determined

Deadlines: Annual Report is due at the end of May.