Collection Management Committee Meeting: November 17, 2025

Zoom / Conference Call

Members attending: Gwen Gregory (Northern Illinois University), Kim Heinz (Harper College), Edith List (Principia College), Briana Love, co-chair (Aurora University), Jackie Mann (DePaul University), Julie Murphy, co-chair (Illinois State University), Samantha Seay (University of Saint Mary of the Lake Mundelein Seminary), Justin Sextro (Southern Illinois University Carbondale)

Member absent: Kevin Mackaben (Benedictine University)

CARLI Staff attending: Elizabeth Clarage, Nicole Ream-Sotomayor, Jenny Taylor

Decisions

• The October 28, 2025 minutes were approved.
• We decided to name of the webinars: Materials Promotion: CMC Community Chat and Collection Non-Traditional Materials: CMC Community Chat.

Tasks Assigned

• Minutes taken by Briana Love.
• Julie and Briana will work on the description for the Materials Promotion & Samantha and Edith will work on the description for Collecting Non-Traditional Materials.

Announcements

• Member Announcements:
  • Jackie Mann (DePaul University): DePaul will be announcing layoffs that includes the library. Jackie will keep us posted.
• CARLI Announcements:
  • CARLI has a new director. Laurie Blandino will be starting on December 8th.
  • Charleston Conference
    • CARLI met with vendors, talked with Oxford University Press. They have offered that if you have content available on the ProQuest book platform, they will set up unlimited access on the OUP platform.
  • CARLI eBook program
    • Information will be sent out sometime in December for next fiscal year. CARLI is working on the back-end of Consortia Manager.
  • Education Justice Project
    • Organization within the Department of Education at University Illinois Urbana-Champaign. They created guides about re-entry after being incarcerated, and those who face deportation. They are willing to ship out copies to libraries in print. CARLI is working on getting records into the catalog. CARLI intends to share the records with CARLI members.
  • Archives Committee is hosting a program that is about appraising born-digital materials.
  • E-resources is closing calendar year 2026 selections.

Discussion

• Logistics of the webinar. We need to get an official title for the webinars.
• Committee members worked together to add additional discussion questions for the webinars.
• Kim explained that her library lends out cushions for their patrons as an example of a non-traditional material that is circulating.
• We should consider defining what is a non-traditional circulating material as to not confuse it with special collections.
• We stated that non-traditional materials would [not] be things like books, audiovisuals, audiobooks, and CDs.
• Kim also brought up the ideas that we should introduce how our libraries are using non-traditional materials.
• For the Materials Promotion Webinar, we discussed if we were talking about specific collections to promote or are broadening it to all collections.
• We also discussed what we thought would be potential outcomes that we expect to come out of these webinars to help us to think about a description to write up.
• For the next meeting, we will look over the discussion questions again to see what edits or new additions we would like to make. Also, to talk about other webinars we plan to do in the future.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on December 15, 2025 at 2:00 – 3:30 p.m.

Committee Meetings:
November 17, 2025, Minutes take by: Briana Love
December 15, 2025, Minutes take by: Kevin Mackaben
January 26, 2026, Minutes take by: Jackie Mann
February 23, 2026, Minutes take by: Julie Murphy
March 23, 2026, Minutes take by: Samantha Seay
April 27, 2026, Minutes take by: to be determined
May XX, 2026, Minutes take by: to be determined
June 22, 2026, Minutes take by: to be determined

Deadlines: