Collection Management Committee Meeting: October 27, 2025

Zoom / Conference Call

Members attending: Gwen Gregory (Northern Illinois University), Edith List (Principia College), Briana Love, co-chair (Aurora University), Jackie Mann (DePaul University), Julie Murphy, co-chair (Illinois State University), Samantha Seay (University of Saint Mary of the Lake Mundelein Seminary), Justin Sextro (Southern Illinois University Carbondale)

Members absent: Kim Heinz (Harper College), Kevin Mackaben (Benedictine University)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor

Decisions

• The September 22, 2025 minutes were approved with minor corrections.
• Save the Date for First Discussion - Resource Promotion in the title
  • Thursday, January 15th, from 10 a.m. to 11:15 a.m.
  • Julie Murphy will be the lead and be assisted by Briana Love.
    • Julie will write a blurb and send it to Elizabeth Clarage on October 28th.
• Save the Date for the Second Discussion about Collecting Non-Traditional Materials (Manga, Graphic Novels, Vinyl Records) or Share Your Unique Collection.
  • Thursday, February 26th, from 10 a.m. to 11:15 a.m.
    • Topics - How to obtain materials, promote materials, etc.
  • Samantha Seay and Edith List will collaborate on the lead.
• The next two committee meetings were moved to November 17 and December 15, 2:00 – 3:30 p.m.

Tasks Assigned

• Minutes taken by Edith List.
• Jen Masciadrelli will inquire about who among the CARLI staff might be helpful to share about Alma Analytics for collections.

Announcements

• Member Announcements:
  • Jackie Mann (DePaul University): Will be attending the Charleston Conference.
• CARLI Announcements:
  • Ebooks selected for perpetual access were announced at the CARLI Annual Meeting for a total of 9,640 ebooks for FY21-FY25.
  • Consortia Manager for CY26 is open through November 14th.
    • ACS pricing has just been received by CARLI and will be entered shortly.
    • CARLI Consortial eBook pricing will be added later in November.
  • All new electronic resource contracts have accessibility language in the contracts from the University of Illinois. It is being added to previous contracts.
  • CARLI has a meeting this afternoon with RAILS about eRead Illinois moving from Boundless to another platform.

Discussion

• CARLI Annual Meeting Table Talk – Topics included what reports are helpful, what reports are desired, and training for Alma Analytics. It would be helpful if this committee could facilitate ongoing Alma Analytics training, if possible.
• Possible webinars for the year:
  • Ebook Promotion
  • Diversity Audits
  • Alma Analytics for Collection Development
  • Graphic Novels and manga collection development
  • Audiobooks and other media formats
• Possible Webinar formats:
  • Discussion
    • This was the preferred format by Committee members.
    • The session would have a leader and have questions to share.
    • The committee could create notes from the discussion.
    • Discussed CARLI members only sessions (Preferred by Committee members) versus Professional Development Alliance option.
  • Presentation/Panels
• Save the Date for First Discussion about Resource Promotion
  • Thursday, January 15th, from 10 to 11:15 a.m.
  • Julie Murphy will be the lead and assisted by Briana Love.
  • Julie will write a blurb and send it to Elizabeth Clarage on October 28th.
• Save the Date for the Second Discussion about Collecting Non-Traditional Materials (Manga, Graphic Novels, Vinyl Records) or Share Your Unique Collection.   
  • Thursday, February 26th, from 10 to 11:15 a.m.
    • Topics - How to obtain materials, promote materials, etc.
    • Make clear that it is not about archives/special collections but about circulating collections,
  • Samantha Seay and Edith List will collaborate on the lead.
• Other Webinars
  • Alma Analytics Panel
    • Jen Masciadrelli will inquire about who might be helpful to share about Alma Analytics.
• Diversity Audits
  • Elizabeth noted that at the Illinois Library Association Conference there was a presentation that included information about diversity audits for nonfiction collections. She will share the session description with the committee via email.
• The committee discussed the November and December committee meetings and determined that more committee members were available to attend when the meetings were moved.
  • The November meeting will now be held on November 17 from 2:00 – 3:30 p.m.
  • The December meeting will now be held on December 15 from 2:00 – 3:30 p.m.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on November, 17, 2025 at 2:00 – 3:30 p.m.

Committee Meetings:
October 27, 2025, Minutes take by: Edith List
November 17, 2025, Minutes take by: Briana Love
December 15, 2025, Minutes take by: Kevin Mackaben
January 26, 2026, Minutes take by: Jackie Mann
February 23, 2026, Minutes take by: Julie Murphy
March 23, 2026, Minutes take by: Samantha Seay
April 27, 2026, Minutes take by: to be determined
May XX, 2026, Minutes take by: to be determined
June 22, 2026, Minutes take by: to be determined

Deadlines: