Collection Management Committee Meeting: March 19, 2025

Zoom / Conference Call

Members attending: Jeannette Glover (Spoon River College), Gwen Gregory (Northern Illinois University), Carl Lehnen, co-chair (University of Illinois Chicago), Briana Love (Aurora University), Julie Murphy (Illinois State University), Justin Sextro (Southern Illinois University Carbondale), 

Members absent: Jackie Mann, co-chair (DePaul University), Kevin Mackaben (Benedictine University), Erin Zimmerman (Heartland Community College)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Jenny Taylor, Wyn Schell

Decisions

• The February 2025 minutes were approved.

Tasks Assigned

• Minutes taken by Gwen Gregory.
• Jen and Elizabeth will begin drafting the weeding web page.
• Carl, Gwen, and Julie will take part in the CARLI Ebooks audit meeting proposed by Elizabeth.
• Jen will coordinate updating of the Alma Analytics for Collection Development page.

Announcements

• CARLI Announcements:
  • Rialto enhancements coming in next release.
  • Work proceeds on CARLI database agreements with vendors, including accessibility and AI issues.
  • Upcoming programs: 
    • April 9, Snakes in the Library (preservation crafts)
    • April 15, CARLI AI Symposium
    • April 28, Consortial Ebooks Offerings 
    • May 1, Ask a Preservation Expert
    • May 14-15, Building Digital Archives with Minimal Staffing (Virtual)
    • June 5, ACRL Assessment in Action roadshow in Normal
    • June 6, Archives Processing Workshop in Chicago
    • June 9, Burn Simulation and Recovery Workshop in Champaign
  • CARLI call for committee volunteers is open through May 2.
  • WEST membership now open in Consortium Manager. Decision to participate needed by end of April.

Discussion

• Alma Analytics for Collection Development webpage.
  • Needs some updating per Jen. Contact her if you would like to help update or have comments. 
• Institutional weeding policies.
  • Jackie working on introduction, Erin and Jeanette compiling sample policies.
  • Discussion of vendors on the list. We will add an “as of” date note, then if more vendors show up the committee will review them.
  • Jen and Elizabeth will start drafting the page.
    • What to name the page?
      • Suggestion: Physical resource weeding guide.
    • Add other suggestions to the box document.
  • Revisit this next month when Jackie and Erin are present.
  • Target date to finish: May 1.
• Elizabeth is looking into an audit of CARLI Ebooks. Carl, Gwen, and Julie volunteered to take part in a meeting regarding this.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on April 16, 2025, at 9:00 – 10:30 a.m.

Committee Meetings:
April 16, 2025, Minutes: Briana Love
May 21, 2025, Minutes: Julie Murphy
June 18, 2025, Minutes: Justin Sextro

Deadlines: