Collection Management Committee Meeting: February 19, 2025

Zoom / Conference Call

Members attending: Jeannette Glover (Spoon River College), Gwen Gregory (Northern Illinois University), Carl Lehnen, co-chair (University of Illinois Chicago), Briana Love (Aurora University), Jackie Mann, co-chair (DePaul University), Julie Murphy (Illinois State University), Kevin Mackaben (Benedictine University), Erin Zimmerman (Heartland Community College)

Member absent: Justin Sextro (Southern Illinois University Carbondale)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor, Wyn Schell

Decisions

• The January minutes were approved with minimal edits.

Tasks Assigned

• Minutes taken by Jeannette Glover.
• Jen will look at requested reports/canned reports in Alma Analytics that might be useful for weeding for the webpage. 
• Jackie will write the introduction for the weeding webpage. 
• Erin and Jeannette will be reviewing weeding policies (documents) that have been submitted for tips.

Announcements

• CARLI Announcements:
  • Jenny announced that there are a lot of e-resource contracts that have to be renewed. EBSCO and ProQuest are included in this number. They are having issues with AI clauses. Accessibility clauses have gotten better.
  • Elizabeth shared an OCLC webinar on February 27th, "Introduction to Shared Print."

Discussion

• Weeding webpage
  • Committee reviewed the responses for the call for Institutional weeding policies. There were four respondents. 
  • Jen suggested that we make sure we’re specific with contributors and ensuring it was okay to link the information to the webpage ("Documentation will be shared on a webpage that is being developed by the Collection Management Committee.")
  • Discussed web design, vision for how the webpage should look. Tentative May 1st due date to have everything compiled.
  • Jen will look at requested reports/canned reports in Alma Analytics that might be useful for weeding. 
  • Jackie will write introduction for the webpage. 
  • Erin and Jeannette will review submitted documents for tips. 
  • We will continue to gather information on vendors that will remove/dispose of books. 
  • Webpage template will be based on current headings in our working document.  
• ProQuest ebooks 
  • Members discussed concerns about ProQuest’s decision and how it potentially might affect them and their libraries. Elizabeth and Jen will be investigating this further and will update in the future. 
  • Briana shared a link for ProQuest Town Hall sessions.
  • Elizabeth shared that CARLI has contracts with monograph vendors for all members to use. Information about those can be found under that header on the CARLI Collections Management webpage.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on March 19, 2025 at 9:00 – 10:30 a.m.

Committee Meetings:
March 19, 2025, Minutes: Gwen Gregory
April 16, 2025, Minutes: TBD
May 21, 2025, Minutes: TBD
June 18, 2025, Minutes: TBD

Deadlines: