Governance / Collection Management Committee Meeting: November 8, 2018

Collection Management Committee Meeting: November 8, 2018

Conference Call / Adobe Connect

Members attending:  Dan Blewett, co –chair (College of DuPage), Chad Buckley (Illinois State University),  Kelli Getz (DePaul University), Connie James-Jenkin (Illinois Mathematics and Science Academy),  Michelle Oh (Northeastern Illinois University), Gretchen Schneider, co-chair (Oakton Community College)

Members Absent:  David Bell (Eastern Illinois University), Paolo Gujilde (National Louis University), Kimberly Shotick (Illinois Institute of Technology)

CARLI staff attending: Elizabeth Clarage, Jen Masciadrelli

Announcements

  • Member announcements
    • Dan: The College is getting ready for OER Summit at the College of DuPage on November 30.
    • Gretchen: College of DuPage librarians came to Oakton Community College to exchange ideas. Oakton is working on ideas to support first generation students.
    • Kelli: She updated the status of open positions at DePaul University.
    • Michelle: The library is working on OER projects at NEIU.
  • CARLI Update
    • There is no December newsletter this year. The November newsletter will be sent the last week of the month.
    • CARLI IMLS grant, CARLI Counts: Information sent out to governing directors about the application process. The grant is for a continuing education library immersion program. A library applies and if accepted indicates who will attend (one person) on behalf of the library. There will be two cohorts (2019 & 2020). Applications are due November 23. The attachment on the email is the application form and has not yet been posted on the CARLI website.
    • Illinois Community College Open Educational Resources Summit at College of DuPage is focused on community colleges; however, the Summit planning committee will allow other CARLI members to attend but the registration window will be brief, with other libraries able to register Nov. 14 – 20. The program is Nov. 30.

Tasks Assigned

  • Kelli Getz took minutes.
  • Committee will discuss future OA ebook collections to add to the Open Access eBook Collection Pilot Project at its next meeting.

Decisions

  • October minutes were approved.

Discussion

  • Annual Meeting Results
    • Gretchen did the presentation.
    • Note for next year, need to add all the people who were involved in the project on the slides. There was a lot of interest in change management forum.
    • There was a question about why the committee was not continuing projects, if we close down a project, should we ask if others are interested in participating? The committee discussed the work it did to increase participation in the projects before deciding not to continue.
  • Buzz for Change Management Forum
    • The program has a new date, April 2, 2019.
    • Dan can help but can’t attend as he has Tuesday meetings. Kelli is the other CMC member on the planning committee.
    • The forum planning subgroup with members from both the Collection Management Committee and the Technical Services Committee will meet on Monday, 19th at 2:00 pm.
    • After the subcommittee meets, will have more idea about programming/scheduling.
  • Current Project Updates
    • Open Access eBooks
    • Purchased eBooks Statistics
      • Elizabeth is working on it.
    • Textbook Reserves
      • The group met and talked about questions for the survey. Elizabeth prepared a draft document with survey questions for the subcommittee to review. Michelle edited the document during the discussion. Once the survey is created, and the group reviews, then it will be sent it to the entire committee to review. Likely timeline to send survey out is January.  The survey will include questions about curriculum materials so that there is only one collections survey to the membership.
    • UB Stats
      • Jen talk to Debbie. Jen will be working on it soon. The Resource Sharing Committee did a survey last year as part of its annual project to ask libraries how their / if they looked at their ILL statistics and how those influence their collection development.

Next Meeting

The next committee meeting will be a conference call on December 13, 2018 from 9:30 – 11:00am.