Archives Task Force Meeting: May 12, 2025

Zoom / Conference Call

Members attending: Rebecca Fitzsimmons (Illinois State University), Matthew Gorzalski (Southern Illinois University Carbondale), Pam Hackbart-Dean, chair (University of Illinois Chicago), Ashley Howdeshell (Northeastern Illinois University), Marcella Lees (Southern Illinois University Edwardsville), Elaine Fetyko Page (Elmhurst University), Meghan Ryan (National Louis University).

Members absent: Alex Altan (Prairie State College), Jeannette Bruno (City Colleges of Chicago)

CARLI Staff attending: Elizabeth Clarage, Martin Kong

Decisions

• The April 2025 minutes were approved.

Tasks Assigned

• Minutes taken by Meghan Ryan.
• Annual report is due May 31, 2025. 
• Register for the May 14-15 digitization workshop and June 6 Processing workshop if you are able to attend.

Announcements

• Member Announcements:
  • Pam Hackbart-Dean (University of Illinois Chicago) - IMLS grant has not been restored yet, they are sending a letter to inquire about the validity of the grant’s termination. 
• CARLI Announcements:
  • CARLI committees are being decided, a chance not all will serve on Archives committee, will be looking at skill sets to place committee members.
  • Preservation Workshop at the Illinois Fire Service Institute. Registrants will participate in a simulated fire recovery. 

Discussion

• Digitization Workshop – May 14 and 15, 2025
  • Program is this week and everything is ready to go. 97 people are currently registered.
• In person Processing workshop
  • Eleven registrants currently. Ashley and Elaine can help with program. Anyone on the committee who would like to help should register. 
• Archives and Special Collections Resources
  • Have not received any new forms.
• Archives Committee 
  • Suggestions for next group to engage in the next year: Rebecca mentioned mentoring and office hours for members to drop in. 
  • Matt asked when the Archives Committee roster will be finalized. Elizabeth said that volunteers should hear back later this month. 
  • Matt also suggested Appraisal of born digital materials as a project for next year. Elizabeth said the Board is interested in born digital programming.

Next Meeting Dates and Deadlines

The Archives Task Force will meet next on June 2, 2025 at 10:00 AM.

Task Force Meetings:
May 12, 2025: Minutes taker – Meghan Ryan
June 2, 2025: Minutes taker – To be determined 

Deadlines:
May 30, 2025: Task Force Annual Report