Archives Task Force Meeting: April 14, 2025

Zoom / Conference Call

Members attending: Alex Altan (Prairie State College), Rebecca Fitzsimmons (Illinois State University), Pam Hackbart-Dean, chair (University of Illinois Chicago), Ashley Howdeshell (Northeastern Illinois University), Marcella Lees (Southern Illinois University Edwardsville), Elaine Fetyko Page (Elmhurst University)

Members absent: Jeannette Bruno (City Colleges of Chicago), Matthew Gorzalski (Southern Illinois University Carbondale), Meghan Ryan (National Louis University)

CARLI Staff attending: Elizabeth Clarage, Martin Kong

Decisions

• The March 2025 minutes were approved with the correction that Jeannette Bruno was in attendance.
• Request to change June 9 meeting because it conflicts with an Illinois Fire Institute workshop. June meeting will now be June 2, 10:00-11:30 a.m.
• February minutes will be amended to remove an ambiguous statement about a “forthcoming statement” after the firing of the National Archivist.

Tasks Assigned

• Minutes taken by Elaine Fetyko Page.
• Annual report is due May 31, 2025. Pam will use our request to become a CARLI committee as the basis for the report and will have it ready for review at the May meeting.
• Remember to register for the May 14-15 digitization workshop.

Announcements

• Member Announcements:
  • Pam Hackbart-Dean (University of Illinois Chicago) – UIC Library received confirmation that IMLS grant has been terminated but also were told to track their work on the grant.
    • Joint Statement on Changes at the Institute of Museum and Library Services
    • ALA FAQ: Executive Order Targeting IMLS
    • Impact of NEH and IMLS Cancellations on the University of Illinois Library
  • Marcella Lees (Southern Illinois University Edwardsville) - Library is hiring an archivist.
• CARLI Announcements:
  • Snakes in the Library – slides and handouts are available on the CARLI Professional Development Alliance website.
  • First Amendment Audit training – slides, handouts, recording are available on the CARLI Proffessional Development Alliance website.
  • IMLS grants for CARLI were cancelled – expanding CARLI Counts to other consortia, Illinois Fire Institute collaboration
  • Mini-grants from NEH were cancelled.
  • Those who are interested in serving on the CARLI Archives Committee should reply to the all call for committee volunteers, that is due May 2.

Discussion

• Digitization Workshop – May 14 and 15, 2025
  • The speakers are meeting Wednesday April 16, and Elizabeth will schedule a meeting to go over logistics.
• In person Processing workshop
  • TF members are highly encouraged to register for the workshop to be extra hands and eyes – Rebecca, Elaine and Ashley hope to attend.
• Archives and Special Collections Resources
  • Alex has added resources on Scrapbook Preservation 
    • These materials are on our site; should they also be on the Preservation Committee’s website? 
    • Alex asked about adding vendor information for companies that provide preservation for scrapbooks.
  • There are still few items under Processing; how can we get more materials for this area? Multiple calls to the listserv have not yielded any results. It was suggested to reach out to individuals to request materials on a personal level. It was also suggested to link to SAA’s materials.

Next Meeting Dates and Deadlines

The Archives Task Force will meet next on May 12, 2025 at 10:00 AM.

Committee Meetings:
April 14, 2025: Minutes taker – Elaine Fetyko Page
May 12, 2025: Minutes taker – Meghan Ryan
June 2, 2025: Minutes taker – To be determined 

Deadlines:
May 30, 2025: Task Force Annual Report