Governance / Archives Committee Meeting: May 11, 2026

Archives Committee Meeting: May 11, 2026

Zoom / Conference Call

Members attending: Brandi Fialek (Harper College), Matt Gorzalski, co-chair (Southern Illinois University Carbondale), Melody Hauf-Belden (Principia College), Ashley Howdeshell (Northeastern Illinois University), Elaine Fetyko Page (Elmhurst University), Meghan Ryan (National Louis University), Steven Szegedi (Dominican University), 

Members absent: Rebecca Fitzsimmons, co-chair (Illinois State University), Erin Zimmerman (Heartland Community College)

CARLI Staff attending: Elizabeth Clarage, Martin Kong

Decisions

  • The April minutes were approved.

Tasks Assigned

  • Minutes taken by Meghan.

Announcements

  • Member Announcements:
    • Meghan Ryan (National Louis University): NLU has a new president beginning later this year, Dr. Eddie Phillips.
    • Matt Gorzalski (Southern Illinois University Carbondale): Library has joined  New Libnova member.
  • CARLI Announcements:
    • CARLI is seeking accessible file formats for document submissions (native docs, not PDF). 
    • CARLI is working with Florida Virtual Campus Library Services on a digitization series in the summer titled Digital Possibilities throughout June and July.

Discussion

  • There were no attendees for the Ask and Archivist event, despite 3 registered to attend. Possible ideas were discussed to get more attendees including a focusing on a specific topic but opening it up to questions. Other things to consider are timing and getting the word out. 
  • Registration for the webinar, Emotional Labor in Archives, is open. Elaine is monitoring the chat and Steven will be giving April’s introduction. Everything is ready to go. Committee members should register to 
  • April and May are set for collection highlights and Melody is tentative for June. Submit in box folder or to Martin and Elizabeth by the 15th.
  • The question of ArchivesSpace support and member access to ArchivesSpace was discussed. Ashley suggested creating a community for content management support. Brandi mentioned listing what member institutions use so we can seek support. A possible first step is to send out an email to ask what platforms people are using and if there is interest in having an informal community chat. A survey was also suggested. Also suggested not to make decisions for future committee members.
  • The annual report due May 29th which is an overview of this past year’s activities.

Next Meeting Dates and Deadlines

The Archives Committee will meet next on June 8, 2026 at 10 a.m.

Committee Meetings:
August 4, 2025: Minutes taker – Matt Gorzalski
September 8, 2025: Minutes taker – Brandi Fialek
October 13, 2025: Minutes taker – Rebecca Fitzsimmons
November 10, 2025: Minutes taker – Melody Hauf-Belden
December 8, 2025: Minutes taker – Ashley Howdeshell
January 12, 2026: Minutes taker – Elaine Fetyko Page
February 9, 2026: Minutes taker – Meghan Ryan
March 9, 2026: Minutes taker – Steven Szegedi
April 13, 2026: Minutes taker – Erin Zimmerman
May 11, 2026: Minutes taker – Meghan Ryan
June 8, 2026: Minutes taker – to be determined

Deadlines:
May 29, 2026 – Committee Annual Report due to the CARLI Governance Board.