CARLI News November 20, 2015

Recordings and Slides from CARLI Annual Meeting Now Available

Over 130 people attended the CARLI Annual Meeting in Champaign on Friday, November 13 to celebrate 35 Years of I-Share and 10 Years of CARLI.  If you missed the meeting, or want to see any of it again, visit the event page to find a link to the recordings of the morning and afternoon sessions, as well as links to the speakers’ slide presentations. 

CARLI Digital Collections Featured Image

Every week the CARLI Created Content Committee highlights an item from CARLI Digital Collections. These weekly articles can be found on the CARLI website, under the "News" section. We invite you to enjoy the latest offering.

CARLI Holiday Hours

The CARLI office will be closed for the Thanksgiving holiday November 26-27, and ILDS will not provide delivery service on those days. Business will resume on Monday, November 30. 

We will also be closed from December 24 through January 1 and will reopen on January 4. ILDS will not provide delivery service on December 24, December 25, December 31 or January 1. Business will resume on January 4.

Please send an email to CARLI support or call toll free 866-904-5843 to report any problems or concerns. Callers will have the option to page a tech support staff person to report a system outage or any other serious problem. CARLI staff will respond to all other issues and reports when regular business hours resume.

CARLI Fax Number Change

Due to changing technology at the University of Illinois, our fax number has been changed. The new number is 217-244-4664. The old number has been disconnected.

Register for the Reprints Desk A-Z Academic Document Delivery Service Webinar

CARLI member libraries can save on Document Delivery charges by using Reprints Desk’s A-Z Academic Document Delivery Service. To find out more about the special pricing available to CARLI member libraries, plan to attend an informational webinar on Tuesday, December 8, 1-1:30 p.m. 
During this 30-minute webinar, Reprints Desk will introduce Article Galaxy’s collection of journal articles with special copyright royalty rates and demonstrate how their platform streamlines article acquisition workflows both directly and through integrations with systems such as ILLiad, Odyssey and RapidILL. To register, visit the CARLI event page.
For additional information about Reprints Desk, please email Tony Landolt, Reprints Desk Sales Executive, or Call Tony at 510-303-3231.

VuFind 2 Development Work Continues

CARLI staff continues to work on the VuFind 2.5 discovery interface for Voyager and are currently tuning performance. We cannot yet predict a release date. When the new interface is ready for beta testing, CARI staff will send an announcement to staff at I-Share libraries via the I-Share Announce, I-Share Directors, and I-Share Liaisons email lists. 

During the beta testing, CARLI will seek user feedback on the new interface, and will seek input from your library in order to prioritize possible enhancements or changes. After the beta testing period, each I-Share library will make its own decision about when to switch their local catalog interface from our current installed VuFind 0.6 to VuFind 2.5. CARLI does expect to set an end-date for VuFind 0.6 in order to ensure that the transition to the new interface is complete before the implementation of I-Share Next begins. As with all significant changes, CARLI will provide sufficient advance notice of any final end date in order to allow libraries time to plan for the transition.

Request for Proposal for Delivery Service Issued

The current contract with Lanter Delivery Systems, the vendor that provides delivery service for the Illinois Library Delivery Service (ILDS), will expire on June 30, 2016. A Request for Proposal (RFP) for delivery service beginning on July 1, 2016 has been issued by the University of Illinois. The deadline for RFP responses is December 17, 2015, with the expectation that the final vendor will be selected by early Spring 2016. Additional information is located on the Illinois Procurement Bulletin. We will keep you posted as additional information becomes available.

I-Share Next Task Force Update

The Task Force has completed the RFP draft and is now working to craft an "environmental scan" survey that I-Share libraries will need to complete this winter. The survey will gather information about products and services I-Share libraries use in combination with I-Share Voyager. For instance, what products (things like link resolvers, discovery systems, or ILL systems), what equipment (things like self-check machines or automated retrieval systems), and what services (things like data exports to billing systems or data imports from GOBI) do I-Share libraries use now? CARLI staff will compile this information as an Appendix to the I-Share Next RFP. Please start thinking now about what you use in your library. CARLI plans to open the survey within the next few weeks, and to leave it open through February. Please watch for the announcement.

Preservation Tip: Film identification, Film Condition and Film Preservation

Beth McGowan, PhD, MLIS

Film–whether motion picture film, cut sheet film, microfilm, (either microform or microfiche), and amateur film–is generally at great risk in most collections. These four kinds of film come in three major materials: nitrate, acetate and polyester. Of these three, most attention will be paid to acetate because it is fragile and common. In contrast, the earliest of these materials, nitrate, while fragile and flammable, is relatively rare. The most recently developed material of film, polyester, though common, is a very stable material and requires less attention. 

The four major steps to film preservation are locate the film, identify its material, assess its condition, and choose a preservation storage method based on best practices for condition of film and institutional feasibility. Unfortunately, none of these is easy.

A full overview of film identification, condition, and preservation can be found on the CARLI web site.

Other Library News

ILLINET Interlibrary Loan and Reciprocal Borrowing Survey

Each year, the State Library collects and analyzes resource sharing and reciprocal borrowing data via the ILLINET Interlibrary Loan and Reciprocal Borrowing Survey (ILL Traffic Survey). The online survey must be completed to report all interlibrary loan and reciprocal borrowing statistics for FY15, which began on July 1, 2014 and ended on July 1, 2015. 
The survey must be completed by March 31, 2016, but the State Library urges you to complete it in advance of the certification due date. 
If your library includes branches, you should aggregate data for all buildings. If you have already submitted separate statistics, the State Library will aggregate that data. You will need your username and password to get into the survey. If you don’t have that information, please contact , or .

Do you know the next ACRL Academic/Research Librarian of the Year winner?

ACRL is now accepting nominations for the ACRL Academic/Research Librarian of the Year. This prestigious award recognizes an outstanding member of the library profession who has made a significant national or international contribution to academic or research librarianship and library development.

Nominations must be received by December 4, 2015, to receive full consideration. For more information about the criteria and nomination process visit the ALA web site

Hugh C. Atkinson Memorial Award

ALA is currently seeking nominees for the Hugh C. Atkinson Memorial Award. This award recognizes outstanding achievements (including risk-taking) by academic librarians that have contributed significantly to improvements in the areas of library automation, library management, and/or library development and research. The award honors the life and accomplishments of Hugh C. Atkinson, one of the major innovators in modern librarianship.

To nominate one of your colleagues, visit the ALA web site. The submission deadline is December 4, 2015. 

Illinois Library Leadership Initiative Program Participants

Six librarians from Illinois academic and research libraries participated in this year’s “Synergy: The Illinois Library Leadership Initiative” program. The annual program, which is sponsored by the State Library, is designed to identify and train librarians from across the state and a wide spectrum of institutions (academic, public, special) who have demonstrated serious leadership potential. Through the program’s activities, participants examine their own abilities and goals, both professional and personal, while continuing to build relationships with colleagues, through mentoring and other activities. At the same time, participants increase their familiarity with library issues at the local, state, national, and international levels, and they also learn to apply their knowledge to areas outside of librarianship. Participants in this year’s Synergy program met three times, twice in Springfield and then for a final gathering at Starved Rock State Park in Utica. There were 29 total “Synergists”, plus 10 mentors.

Synergists from academic libraries were Gwen Gregory, University of Illinois at Chicago; Yi Han, Illinois Institute of Technology; Sarah McHone-Chase, Northern Illinois University; Ariel Orlov, Adler University; and Sarah Sagmoen, University of Illinois Springfield. Allen Lanham, from Eastern Illinois University, served as a mentor. Visit the website for more information on the program, including instructions for applying (the application for this coming year was not yet available as of mid-October).

Apply Now for 2016 Institute for Research Design in Librarianship

The Institute for Research Design in Librarianship (IRDL) 2016, to be held June 5-17, 2016, is seeking novice librarians with a passion for research and a desire to improve their research skills to apply to participate. IRDL is designed to bring together all that the literature tells us about the necessary conditions for librarians to conduct valid and reliable research in an institutional setting. Novice researchers may typically have conducted research but not yet have been the primary author on a published, peer-reviewed article or have presented at a peer-reviewed conference. Librarians of all levels of professional experience are welcome to apply.

Applications will be accepted from December 1, 2015-February 1, 2016. The cohort will be chosen from a selective submission process, which will emphasize enthusiasm for research, and diversity of perspectives, including ethnicity and type and size of library. 
For more information, visit the IRDL web site

Great Lakes Resource Sharing Conference Call for Proposals

The Conference Program Committee invites you to submit a proposal for the 3rd Annual Great Lakes Resource Sharing Conference to be held June 9-10, 2016 at the Sheraton Indianapolis Hotel at Keystone Crossing. This conference is an opportunity for individuals who work in resource sharing to gather information and communicate with other colleagues.
We invite program proposals through January 15, 2016. For additional information, or to submit a proposal, visit the conference web site.

Upcoming CARLI Events and Meetings

Holiday Hours

November 26-27             CARLI Office Closed

December 24-January 1   CARLI Office Closed

Forums, Workshops and Training

December 8        Reprints Desk Webinar for CARLI Libraries
December 10      Writing Student Leaning Outcomes Webinar


November 24       Created Content Committee

December 1         Commercial Products Committee
December 2         Executive Committee 
December 7         Technical Services
December 8         SFX Administrators Conference Call
Decmeber 9         SFX System Committee
December 10       Public Services Committee
December 11       Board of Directors Meeting
December 14       Preservation Committee
December 17       Collection Management Committee
                          Resource Sharing Committee
December 22       Created Content Committee

January 4            Technical Services Committee
January 5            Commercial Products Committee
January 13          SFX System Committee                  
January 14          Public Services Committee
January 21          Collection Management Committee
                          Resource Sharing Committee
January 25          Preservation Committee
January 26          Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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