CARLI News January 31, 2017

Illinois State Library′s Annual Online Library Certification

The annual online certification process for libraries that are members of a regional library system is now underway. The certification is required of all CARLI member libraries in order to remain eligible for CARLI membership, and to qualify for continuing system services and grants programs from the Illinois State Library. Certification will close March 31, 2017.

Certification can be completed online.
All CARLI libraries are also required to complete the ILLINET Interlibrary Loan Traffic Survey. This survey must be completed before submitting the annual online certification. The survey can be completed any time prior to the certification deadline, March 31. I-Share libraries should consult the Statistics section of the CARLI web site, to complete your ILLINET survey.

More information about certification is available at the State Library′s Annual Library Certification web page as well as by emailing .

Purchasing Consortial Ebooks

The CARLI Collection Management Committee would like to expand and update the collection of shared ebooks purchased though the 2014 CARLI ebook pilot project by encouraging all CARLI Governing members to purchase at least 2 ebooks that will then be available for all members.

CARLI members are still able to purchase ebooks at their own expense through the contract initially negotiated for the pilot project. All Governing members will have perpetual access to the titles purchased by libraries through this contract, as well as to the 3,858 titles already purchased by CARLI through the pilot project. 

For the terms of the contract, interested libraries should .

To order an ebook for CARLI, please complete the form on Survey Monkey. Following the receipt of your order, CARLI staff will confirm the consortial price (your final price) with you before placing the order. CARLI will then send your library an invoice for the titles that you confirm for purchase. 

Orders placed by May 10, 2017 will be processed and invoiced this fiscal year (prior to June 30, 2017). Orders received after May 10, 2017 will be processed and invoiced after July 1, 2017.
The following publishers are still participating in this contract: Bloomsbury Academic; CABI; Diplomica; Edinburgh University Press; Guilford Publications, Inc.; Indiana University Press; Jessica Kingsley Publishers; John Benjamins Publishing Company; McFarland Publishers; McGraw-Hill International UK; Morgan & Claypool Publishers; Princeton University Press; Sage Publications; SAGE Publications, Inc.; University of California Press; University of North Carolina Press; Wiley (2 year embargo on purchases), and Zed Books, Ltd.
If you are interested in a title not available from the above list of publishers, please go ahead and submit the order to CARLI and staff will confirm if the consortium is able to purchase the title.
You may search for available titles via ProQuest eBook Central website. If you have questions about this program or if you would like us to create a login so you may access their website to identify titles, please .

Transition to ProQuest Ebook Central

On June 15, 2017, ProQuest will move all CARLI member libraries from the ebrary and EBL – Ebook Library platforms to its new ebook platform ProQuest Ebook Central™

All Governing members have materials that will transition from the current platform to the new ProQuest Ebook Central™ platform. All ProQuest ebook products either purchased via CARLI or your own library collection decisions, or purchased by CARLI in 2014 for the EBL eBook Patron Driven Acquisitions Pilot Project, will be integrated into ProQuest Ebook Central. 

ProQuest Ebook Central integrates key elements from both ebrary and EBL - Ebook Library.

  • The patron interface for ProQuest Ebook Central is based on ebrary′s reader. It will span the breadth of patron requirements, from discovery to reading to bookshelf.
  • The librarian portal (backend) - ProQuest LibCentral™ - will be based on EBL′s rebuilt LibCentral administrative module. It will support discovery, selection, acquisition, customizable management and analytics of ebooks.

ProQuest has stated that all current URLs will redirect to the new platform for at least five years and that any patron bookmarks or other notations should transition seamlessly from the former platforms to ProQuest Ebook Central.

ProQuest will provide materials and webinars to aid in a smooth transition to the new platform. You may register via ProQuest for two different webinars given by ProQuest staff. The webinars will be recorded and available on the CARLI web site.

March 2: 1:00–1:45        Introduction to ProQuest Ebook Central
March 14: 1:30–2:15      Introduction to ProQuest Ebook Central
March 9: 10:00–1:45      LibCentral Overview
March 15: 1:00–1:45      LibCentral Overview

If you have any questions regarding the transition to ProQuest Ebook Central, please

Public Services Committee Open Houses

Mark your calendars for the first in a series of Open Houses sponsored by the CARLI Public Services Committee. Each Open House will be showcasing Makerspaces. The first will be on Friday, March 17, 2017 at the University of Illinois at Urbana-Champaign. 
Attendees will visit the Business School MakerLab in the morning and the Fab Lab and following lunch in the Main Library that afternoon. 
Lunch will be provided by CARLI. Space will be limited. Registration information will be announced soon.

Other Open Houses are scheduled for Winnetka-Northfield Public Library and Northwestern University, Monday April 3 and Chicago Public Library - Harold Washington Library Center and the Illinois Institute of Technology, Galvin Library on Tuesday April 25, 2017. 

Call for Proposals: CARLI Forum on Collections Data Analysis and Maintenance

The CARLI Technical Services and Collection Management Committees is seeking proposals for their spring forum to be held on April 28, 2017 from 9:30 am–3:15 pm at Governors State University, University Park, IL. The topic of the forum will be using data related to collection assessment, database maintenance, and measuring impact. The committees are seeking presentations that share practical solutions for using collections data.

Example presentation topics include:

  • Demonstrating impact of collections to administrators
  • Data for librarians new to selection responsibilities and/or library administration
  • Data gone wrong: working with inaccurate or misleading data
  • Tracking and using e-book statistics
  • Tips and tricks for data cleanup and analysis
  • Data visualization: Excel, Tableau, etc.
  • Breaking out of big deals 

We are also seeking an institution that has completed an assessment cycle or project that featured collaboration across various functional units (e.g. cataloging, circulation, collection management, reference/public services, systems), who would be willing to share their experience, tools used, process, outcome, etc. in a panel presentation.

The goal of this forum is to share our experiences working with data, and to create resources for CARLI members that will be hosted on the CARLI web site. 

Please send your proposals (including name, position, institution, contact information, and a 50–200 word abstract) to from College of DuPage or from Loyola University Chicago by February 10th, 2017 (deadline extended). Presenters will be notified by March 3, 2017.

Collections Care Workshop Registration Opens February 1

The CARLI Preservation Committee is pleased to sponsor a Collections Care Workshop at Illinois State University′s Milner Library on Monday, April 10, 2017 from 9:00 am–5:00 pm.

The instructor for the day will be Jennifer Hunt Johnson, Conservation and Preservation Specialist at Illinois State University. Through lecture, demonstration, and hands-on activities, participants will learn considerations for and basic treatment of circulating print collections. This workshop will not involve treatments for rare or special collections materials.

The intended audience is staff and librarians from member libraries. No previous experience with preservation/conservation treatments is required. 

Due to space limitations, only one person per CARLI member institution will be allowed to attend this workshop. Registration will open on February 1. Admission will be on a first come, first served basis. However, since the registration system cannot filter by institution, all registrants will initially go on a waitlist and you will be notified by email if your registration was the first accepted from your institution. If space remains after March 13, we will open up the class to anyone interested. Registration will close on March 24.

If you have any questions, please email .

Collaborative Collection Development – Literature Collections and Nursing Collections

Following up on member interest, the CARLI Collection Management Committee is coordinating Collaborative Collection Pilot Projects in education, unique purchases, nursing, and literature. The Committee has held conference calls with interested institutions for education (K-12 textbooks/curriculum materials) and unique purchases. Due to limited interest, those interested in purchasing business subject materials are encouraged to join the unique purchases collaboration.

The Committee is moving forward with discussions and planning for collaborative efforts in nursing and literature. Emphasis will be placed on simple and low-cost models for shared collecting.

  • A conference call for institutions interested collaborative collection development for literature collections is scheduled for Thursday, February 16, 10:00am – 11:00am. Anyone interested in participating in the call should email
  • A conference call for institutions interested in collaborative collection development for nursing collections is scheduled for Tuesday, February 21, 10:00am – 11:00am. Anyone interested in participating in the call should email .

All CARLI members are welcome to join this effort to strengthen collections within the state.

January Voyager Reports Mini-Webinar Recording Available

The recording for the first Voyager Reports Mini-Webinar, held on January 18, is now available for viewing. Thirty viewers participated in the first session, which focused on a method for finding titles that had not circulated in Voyager. Attendees shared questions and suggestions for other approaches, including the use of the "historical charges" counter.

Those interested may find the recording and the SQL generated during the session at the Reports Webinar page.

The next mini-webinar will take place on February 23 at 1:00 p.m. See the CARLI events calendar, for more information.

Voyager Web Reports No Longer Beta!  

We’re pleased to announce that CARLI's Voyager Web Reports tool for I-Share libraries has moved out of beta status and into full production status. As before, all report data are current from the Voyager production databases, and Voyager Web Reports can be used by any I-Share library staff member with a CARLI Voyager Oracle Account.  

For more information, check out the Voyager Web Reports reports page. Please you’d like to see on the site .

Seeking Feedback from Current and Former CARLI Committee Members

As part of our strategic planning process, we are interested in hearing about your experiences with CARLI committees. 

Following are some possible questions for you to consider, but any information you would like to provide us with is welcomed. 

  • Is the committee structure a beneficial one for CARLI? In what ways?
  • What's been the most positive thing about your committee work with CARLI?
  • What would you recommend to make the committee experience better?
  • Do you feel the committee annual projects have been beneficial?
  • Do you feel they have helped with:
    • Forming a sense of team/networking?
    • Growing professionally or personally?
    • Informing the larger CARLI organization?
    • Providing valuable information/products?
  • Would you continue to include the annual projects as a yearly goal for the committees?

Please contact Anne Craig, either by phone, 217-244-7593 or , with your comments or thoughts.

Preservation Tip: Supplies and Tools for Library Disaster Response

Meghan Ryan, Archives and Metadata Assistant, National Louis University

When preparing for emergencies for your library, gathering the appropriate supplies and tools are key to mitigating any disaster. Depending on your library′s environment and building structure, you will need specific tools to meet specific institutional needs. 

These tools and supplies include identifying a supplies coordinator and gathering specific supplies needed after a disaster occurs. Detailed information can be found in the full article

You can find this as well as other Disaster Planning topics on the webpage for CARLI Preservation Committee′s yearlong project on Disaster Planning

Other Library News

ILA Legislative Meet-Up Event

The first of five ILA Library Legislative Meet-up events scheduled for February will take place in Chicago on February 6. Don′t miss out on this chance to talk to your legislators in person and talk about issues affecting libraries and higher education, including education and MAP funding and library support. Members of the U.S. Congress, Illinois General Assembly, their staff, library trustees, directors, and staff from all types of libraries are encouraged to attend and participate, as well as any others concerned about legislative effects on local libraries.

Featured speakers will include Brian Bannon, Commissioner of the Chicago Public Library, and Scott Walter, University Librarian at DePaul University. Each legislator will be introduced.

You must register for this event online

Meetups are also scheduled for other parts of the state throughout the month of February. They are listed under the link above.

IACRL Election

Would you like to get more involved with your library colleagues in Illinois? Do you want to meet fun and interesting people while improving academic librarianship? The Illinois Association of College and Research Libraries (IACRL) wants you!

IACRL is accepting nominations for Secretary and Vice-President/President-Elect for 2017/2018, with the term starting in October 2017. If you would like more information, please see the bylaws or contact Past President

Please send nominations to Gwen by February 17, 2017. Nominations should include a brief bio and a photo.

CLIR Announces 2016 Digitizing Hidden Special Collections and Archives Awards  

Congratulations to Northern Illinois University and Illinois State University on receiving awards from the Council on Library and Information Resources (CLIR) and their 2016 Digitizing Hidden Special Collections and Archives program, which is supported by funding from The Andrew W. Mellon Foundation. 

The Digitizing Hidden Collections program, successor to the Cataloging Hidden Special Collections and Archives program, supports the creation of digital representations of unique content of high scholarly significance that will be discoverable and usable as elements of a coherent national collection. 

Northern Illinois University along with Villanova University was awarded $448,893 for The Albert Johannsen Project: Digitizing the House of Beadle and Adams and Their Nickel and Dime Novels.  

Illinois State University received $268,139 for their project submission titled, Step Right Up: Digitizing Over 100 Years of Circus Route Books.

More detail on this year′s funded projects, including the full list of awards received and information about applying for a new Digitizing Hidden Collections cycle is available from the CLIR web site

Blackburn College Invited to Winter Symposium on Digital Literacy in Higher Education

Congratulations to Spencer Brayton from Blackburn College, who was recently invited to participate in this invitation-only symposium focused on digital literacy in the context of the disciplines of writing and rhetoric, media and communication, design and the arts, the humanities and social sciences, and teacher education. 

The Winter Symposium on Digital Literacy in Higher Education brought together experts from 14 states and 2 countries to explore the future of digital literacy in higher education. The program builds upon the success of the URI Summer Institute in Digital Literacy, now in its fifth year, which offers educators an intensive week long learning experience in advancing the competencies required for full participation in an increasingly digital world. For more information, visit Spencer Brayton's blog.

The Journal of New Librarianship

The Journal of New Librarianship, an open access journal for members of the library and information professions, has published their first issue.

This first issue includes double-blind peer reviewed articles by Meg Henderson from the University of Southern California and Emma Oxford James Madison University; book reviews by Bea Calvert of Loyola University- New Orleans and Carol Waggoner-Angleton of Augusta University; and essays by Dan Vinson of Mount Mary University, Deb Schwartz, CEO, LAC Group, and Emily Drabinski of Long Island University.

Moving forward, the journal hopes to publish a wide variety of content from a wide variety of librarians from public, special, academic and other libraries, including: peer-reviewed articles; essays; opinion pieces; book reviews; and content in a variety of formats, including text, video, podcasts, etc. 

Submissions are now being accepted to v2i1, which will include all work published between now and June 30, 2017. Submissions may include, but are not limited to: Solicited articles; Scholarly Articles; Essays; Experience and opinion pieces; Media (i.e., podcasts, video, etc) relevant to innovative practices in librarianship; Book reviews; Technology reviews; Letters to the Editor on topics relevant to the field; Data sets; Manifestos; Extended scholarship (Greater than 15,000 words); and Interviews.

For additional information, please see the Journal of New Librarianship web site.

2017 ACRL Excellence in Academic Libraries Award Winners Announced

Congratulations to Columbia College Chicago for being one of three recipients of the ACRL 2017 Excellence in Academic Libraries Award. This award, sponsored by ACRL and GOBI Library Solutions from EBSCO, recognizes the staff of a college, university, and community college library for programs that deliver exemplary services and resources to further the educational mission of the institution. 

The winner in the college category, Columbia College, was chosen for its creative ways of engaging with the campus community.

Additional information on the award, along with a list of past winners, is available on the ACRL website.

The Charlotte Initiative Open Conference March 9–10

The landscape of eBooks in the academic library market is rapidly evolving, with many moving pieces to explore. Over the past two years, through research and collaboration, the Mellon-funded Charlotte Initiative has examined the current library market and looked toward the future of eBooks. We are exploring how permanent eBook access in support of traditional academic usage can be achieved. We invite you to join this conversation and learn more about our research at our free conference.

Topics to be discussed include:

  • eBook licensing for academic libraries: challenges and opportunities
  • Business models to support permanent ownership and perpetual access
  • eBooks and the user experience
  • Role of libraries and eBooks in textbook affordability efforts
  • Short term eBook hosting and long term preservation strategies
  • Overall snapshot of the academic eBook market landscape

Offerings include workshops, panels, and informational sessions that bring together librarians, university press representatives, consortia leaders, bookstore representatives, and other stakeholders interested in a future that allows permanent access to eBooks for acquisition and collections.

Registration for this conference is free. For those who can’t attend locally, live streaming of portions of the conference will also be available, and all sessions will be recorded.  If you plan to view any or all of the conference streaming, please register for streaming access.

Share Your WWI Stories

If your institution was extant during the First World War, please consider adding your stories and images to the official Illinois World War One Centenary site, part of the national Centennial effort. The national site as well as the state sites will be archived and included for permanent public access at the National Archives. We would like to ensure that Illinois’ many contributions to the war effort are acknowledged and commemorated.
While the United States formally declared war on Germany on April 6, 1917, we would also like to include some contemporary events, such as the Punitive Raid against Mexico (1916), the Spanish Flu Epidemic (1918-1919), intervention in Russia (1919), and the race riots of the Red Summer of 1919.
If you want to participate, let us know—we’ll ask you for a few paragraphs and images. We hope that you will let us tell your wartime stories. Let us know by contacting at the Illinois State Library.

DPLAfest 2017

DPLAfest 2017, the fourth major gathering of the Digital Public Library of America′s broad community, will take place April 20–21 at the Chicago Public Library′s Harold Washington Library Center. DPLAfest 2017 will bring together hundreds of people from DPLA′s large and growing community over two days for interactive workshops, hackathons, and other collaborative activities, engaging discussions with community leaders and practitioners, fun events, and more. 

The hosts for DPLAfest 2017 include Chicago Public Library, the Black Metropolis Research Consortium, Chicago Collections, and the Reaching Across Illinois Library System (RAILS).

IMLS Community Catalyst Initiative

The report, Strengthening Networks, Sparking Change: Museums and Libraries as Community Catalysts, has been released by the Community Catalyst Initiative of the Institute of Library and Museum Services (IMLS). The report includes case studies and a discussion of conceptual frameworks that can guide libraries, archives, and museums that seek to spark catalytic change in their communities.

Follow the Community Catalyst initiative on social media using #IMLSCatalyst or visit their web site

Upcoming CARLI Events and Meetings

Forums, Workshops and Training

February 23                Voyager Reports Mini Webinar

March 9                      Instruction Committee Webinar
March 17                    Public Services Committee Open House


February 2                  Collection Management Committee
February 7                  Commercial Products Committee
February 13                Preservation Committee
February 14                Created Content Committee
February 16                CARLI Public Services Committee
February 20                Instruction Committee
February 21                Resource Sharing Committee
February 22                Technical Services Committee
February 22                SFX Systems Committee 
March 1                      CARLI Executive Committee Conference Call
March 2                      Collection Management Committee
March 7                      Commercial Products Committee
March 10                    CARLI Board of Directors Meeting
March 13                    Preservation Committee Conference Call
March 14                    Created Content Committee Conference Call
March 16                    Public Services Committee   
March 20                    Instruction Committee
March 21                    Resource Sharing Committee
March 22                    Technical Services Committee
March 22                    SFX Systems Committee                  

Consult the CARLI calendar for the most current list of meeting times and locations.

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