Governance / Reports & Meeting Minutes / Discovery Primo VE Committee: July 25, 2024

Discovery Primo VE Committee: July 25, 2024

Members attending: Andrew Belongea (COL), Allan Berry (UIC), Margaret Heller (DPU), Thom Jencks (NCC), Colin Koteles (COD), Matthew Short (NIU), Lindsey Skaggs, chair (ISU), Nathan Thebarge (TIU), Cassie Wagner (SIC),

Members absent: none

Staff attending: Jessica Gibson, Amy Maroso, Annie Serrano

Taking Today’s Minutes: Nathan Thebarge

  1. Welcome and Announcements - from Lindsey Skaggs
  2. Introductions by Committee Members
  3. Review methods of communication
    • Email list: discovery_pve_comm@carli.illinois.edu
      Committee members are encouraged to use this email list more
    • Google Drive for collaborative work
      • Agendas and minutes from past meetings
      • Ongoing work
  4. Approve
    • Andrew made motion to approve, Colin seconded
  5. Review Committee Charge
    Up to this point, the committee has developed its own projects. Accessibility has not been something that the committee has focused on. It could be something to emphasize this year, especially with the rollout of the new Primo VE interface later this year. Usability has been a major focus. The report from the committee submitted last year was cited as an exemplary illustration of the work of CARLI committees at the June 2024 CARLI Governance Board meeting. In June 2025, the committee can review this charge and see what, if anything, might need to be updated, and if so, submit that request to the CARLI Governance Board.
  6. CARLI Committee Guidelines highlights
    • CARLI’s Mission and Values; CARLI’s Strategic Priorities
    • Standing committees like ours report to the CARLI Governance Board (CARLI Committees)
      • Annual report due May 31 of each year (Committee Reports and Projects)
      • “Active” participation by committee members is expected (Service on Committees)
    • Meeting notes template (CARLI Committee Meeting Notes Template)
    • From Jessica and Amy - purpose of these guidelines is to orient members to reporting structure and where to find resources; CARLI all-committees meeting this afternoon is available but not required to attend.
  7. Committee History & Activities
    • FY24 Annual Report
      • Collection Discovery webinar
      • Connecting to your best stuff webinar
    • FY23 Annual Report
      • Usability 101 webinar
      • Perspectives on Pain Points webinar
    • Two webinars each of the past fiscal years - do we want to continue this pattern?
    • Focus has been on learning from what other institutions are doing and sharing information to all I-Share libraries.
  8. Discussion of plans for FY25
    • Ongoing work
      • Dedup/FRBR - the “Bible problem” was identified and addressed at the NZ as a test case for this issue. Libraries may still have issues with local records only in their IZs.
      • Local fields - getting closer to releasing Phase 1 to the consortium; Jessica said it would be helpful to have committee members do some more testing.
      • Local resource types - purpose is to identify what kind of format an audio and video item is; Andrew is working with CARLI staff and the IHLS Cataloging Maintenance Center (CMC) staff to clean up media records. Audio records are almost complete, moving on to visual material next.
      • Idea Exchange - “vote stuffing” on issues that would be helpful to CARLI members.
    • What do we want to accomplish this year?
      • Moving away from subcommittees did seem to contribute to some of the local fields progress stalling a bit.
      • Webinars/training?
      • Primo VE Analytics? - Allan - administration is interested in the data for this; Margaret - new analytics coming out this next year, along with a new Primo VE interface that will hopefully be coming out in November and having institutions switch over by end of calendar year 2025.
      • Dedup/FRBR - identifying other “record groups” to correct?
      • Potential Topics of Investigation for the DPTF - list of possible topics originally drafts by the Discovery Primo VE Task Force in FY22
      • Next steps:
        • Familiarize ourselves with the Primo VE Roadmap
        • Possibly look into how the committee can keep track of changes coming; perhaps look into joining testing group with ELUNA
  9. Establish Monthly Committee Meetings
    • FY24: third Wednesday of the month from 10am - noon
      • Meeting in August will be on the third Wednesday of August; during this month, committee members will confirm availability for meetings going forward.
      • Possibility of going to subgroups - breaking into subgroups as part of monthly meeting, following the example of CARLI Technical Services Committee. As part of the next meeting, we will decide what we would like to focus on and how that would be best subdivided.
    • Rotating roster for note taking will continue alphabetically
  10. Announcements/Other Business Arising
  11. Adjourn
    • Andrew - motion to adjourn; Nathan, seconded