I-Share Instruction Team Meeting: March 20, 2012

Members attending: Kirstin Duffin, Julie Murphy, Elizabeth Nicholson, Marisa Walstrum, Susan Avery, Merna Youngblood, Chris Sweet, Ken Orenic

Members excused: None

IUG Liaison attending: Nancy Laverdiere

CARLI staff attending: Lorna Engels


  • Minutes from the February 2012 meeting were approved.

CARLI report - Lorna Engels

  • Patron Driven Acquisitions (PDA) is in successful operation; patrons are locating and ordering resources.  Of the $70,000 budgeted for PDA,  approximately $10,000 has been spent.  Turnaround time from request to delivery has typically been three days.
  • Four new I-Share libraries will join CARLI this year.  Integration will likely take place during the winter holiday break in December, 2012 – January, 2013.  The libraries joining CARLI are:  Richland Community College, Southwestern Illinois College, Southeastern Illinois College and Morton Community College.
  • Voyager will be upgraded no earlier than summer, 2013.

IUG report - Nancy Laverdiere

  • IUG will host its Informational Webinar April 13, 2012, 10:00-11:30am.  The webinar will include Update on IUG and I-Share Team Activities; I-Share/Voyager Information; and Documentation (Where do I find...?)
  • I-Share Systems and Future Developments.  The webinar will also discuss how librarians and IUG share information.  
  • IUG is considering holding an in-person liaison forum in 2013.
  • Members of IUG will give a presentation entitled “The Consortium as a Cloud” at the ELUNA 2012 conference to be held in Salt Lake City, Utah, May 8-11, 2012.  The presentation will provide insight into the ways that libraries and library staff support their own autonomy while collaborating towards the growth and development of their systems. The presenters will identify potential opportunities and challenges to working in the cloud environment (consortial holdings), and will demonstrate how the partnerships available in the cloud offer advantages for both consistent service to our patrons and for innovation.

Old business

Spring Forum

  • The following schedule of events was established:
    • Registration time and morning coffee: 9:30-10:00
    • Keynote Speech: 10:00 - 12:00
    • Lunch: 12:00 - 1:00
    • Breakout Sessions: 1:00 - 2:00,
    • Breakout Sessions: 2:00 - 3:00
  • Each Breakout Session will be 50” and repeat twice.
  • Forum Registration
    • Once the breakout descriptions are received, the Team will write the registration announcement. 
    • The registration will be sent out the week of April 23, 2012.
  • Recording the Forum:
    • A discussion took place regarding video recording the keynote address.  Recording the event will require technical assistance and equipment for recording, permission from the keynote speaker and an online location to store
  • Action items
    • Lorna will confirm  with CTU we can use the meeting rooms from 1:00 – 3:00 pm
    • Chris and Susan will enter descriptions of their breakout sessions into the planning document in  Google Docs by April 6, 2012
    • Ken will ask Yi Han (IIT) for a description of the breakout session. 
    • Susan will confer with Yi Han regarding their breakout sessions to ensure sessions do not duplicate information
    • Lorna will ask Dr. Chubbuck for a description of her breakout session and permission to record the keynote talk. 
    • Lorna will check with Margaret Chambers about the feasibility of recording the keynote talk.
    • Registration language will be created using the Forum Google Doc by the week of April 23, 2012

Instruction Team Charge

  • Lorna brought up to IUG the Team’s concern regarding its charge.  Cindy Fuller and Mary Case will bring up the issue to the CARLI board for discussion.  Lorna will keep the Team informed of any updates.

New business

  • No new business to report.

The meeting was adjourned at 11:00a.m.

Next meeting: April 17, 2012, 10:00am - 11:30am

Respectfully submitted,
Ken Orenic
Dominican University