Technical Services Committee Meeting: March 13, 2015

Conference Call

Members attending: Elizabeth Cribbs (Northern Illinois University, co-chair), Keith Eiten (Wheaton College), Lynn Fields (Southern Illinois University Edwardsville), Ann Heinrichs (Catholic Theological Union), Mary Konkel (College of DuPage), Dallas Long (Illinois State University), Deborah Morris (Roosevelt University), Kavita Mundle (University of Illinois at Chicago), Lauren Noel (Columbia College, co-chair), Tonya Webb (University of Illinois at Urbana-Champaign)

Members absent: Mary Tatro (Augustana College)
    
Staff attending: Jennifer Masciadrelli, Nicole Swanson, Ted Schwitzner

Decisions:

Minutes of the February 20, 2015 meeting, as amended were approved.

Announcements:

• Joint ILA Conference: Participation and program proposals are encouraged for the Illinois joint academic, public, school and special library conference “A Library State of Mind” to be held in Peoria, October 22-24, 2015.    
• MARCEdit: Registration for the MARCEdit training sessions is open. The five webinars will take place on March 16, April 1, April 13, May 6, and May 15. The sessions are being recorded and will be available via the CARLI website.
• Voyager Training: Watch for announcements for upcoming training for new staff.  March 19-20 is Cataloging with John Whisler; March 24-25 is Acquistions/Serials with Jennifer Masciadrelli.
• CARLI Committee Call: The ALL committee call will be coming in the next week or so and remain open until the end of April.  5 members of the Tech Services Committee terms will be up. The Committee will be “rightsized” to the norm of 9. T.S. Committee members are encouraged to recommend/nominate interested colleagues.
• Sage DeepFile Project: Email went out March 10 from CARLI regarding the availability of MARC records for the Sage e-journal 2007 Deep Backfile Collection. 
  • For I-Share libraries: You may request to have the CARLI-modified MARC records loaded into your local Voyager database. Please read the loading and summary document available at http://www.carli.illinois.edu/sites/files/i-share/documentation/secure/Sage2007Deep.pdf to view sample records and review options for the loading of the records. Your library’s I-Share liaison should file a WRO (work request online) as covered in the loading document. 
  • For libraries who are not I-Share participants: You can request the file of CARLI-edited MARC records for your online catalog or request a file of OCLC control numbers to retrieve the unedited records from OCLC by emailing support@carli.illinois.edu.
• I-Share Next: Ted reported that 4 specification teams have been formed: 1) selecting & acquiring; 2) describing; 3) sharing; 4) knowledge base & link resolving. The teams will begin work over the next 3+ months to draft specifications which will then go on to the purchasing phase. The intent is to focus on identifying what we need/want in our next system and not to “fix” what we don’t like in our current system. Comments from the vendor webinars are still coming in. A common concern is patron data living in the cloud, which some vendors presented as a model.

Discussion:

• Annual Project: Subcommittee’s work is progressing. The suggested format will be broken into 1) Pros and cons of shelf ready (Keith asked for any feedback on the document); 2) Notes/transcripts from the T.S. Spring Forum; 3) Bibliography (Lauren has updated)
• Spring Forum: 
  • Schedule and content was finalized (see appendix below)
  • Task assignments ie. Notetakers, moderators, etc. are below
  • Registration went out March 18th
• Updates: 
  • The recording for Webinar 1 of the joint TSC/PSC webinar series RDA for the Rest of Us: An Introduction for Public Services Librarians (and Anyone Else Feeling Out of the Loop on RDA) presented by Elizabeth Cribbs is now available on our website at: http://www.carli.illinois.edu/products-services/i-share/cat/secure/webinars. Included with the recording are Elizabeth’s slides and some additional resources she has shared. Nicole sent T.S. Committee the link to the evaluations. The webinar was well received.  
  • Standards for Bibliographic Records in I-Share Databases and Cooperative Cataloging Guidelines for I-Share Databases: The revisions submitted by the subcommittee were endorsed by the CARLI Board at its March 13th meeting.

Tasks Assigned:

• Elizabeth – Will talk to her non-Illinois colleagues about shelf-ready projects they’ve participated in
• Members of the Annual Project Subcommittee will put together the 10:15—11:00 a.m. introductory session, Keith and Lauren will present the materials.
• Tonya—Will share the updated list of forum questions with her colleague at UIUC.
• Kavita -- Will share the updated list of forum questions with her colleague at UIUC.
• Dallas—Will interview an SIUC colleague and see if some of her answers can be folded into the panel discussion or roundtable discussion.
• Mary Konkel--Has agreed to be moderator for the panel discussion. 
• Lauren—Will take notes at the shelf-ready roundtable.
• David Malone—Will serve as a discussion facilitator for the first Shelf Ready Roundtable.
• Deb?—Will participate in the second? Roundtable discussion about her experiences with the shelf ready process.
• Sandy Roe from ISU—Will serve as a discussion facilitator for the MarcEdit Roundtable discussion.
• Ann—Will take notes for the MarcEdit Roundtable discussion.
• Nicole and Jen—Will serve as discussion facilitators for the Voyager Upgrade Roundtable discussions.
• Mary Konkel—Will take notes for the Voyager Upgrade Roundtable discussion.

The meeting was adjourned at 11:35 a.m.

Respectfully submitted,
Mary S. Konkel

Meeting Dates and Deadlines:

• Next Meeting: Friday, April 10, 2015, 10:00-11:30
• Schedule of subsequent Technical Services Committee Meetings: 
  • Friday, May 8, 2015, 10:00-11:30
  • Friday, June 12, 2015, 10:00-11:30