Technical Services Committee Meeting: November 11, 2014

Conference call

Members attending: Elizabeth Cribbs (Northern Illinois University, co-chair), Keith Eiten (Wheaton College), Ann Heinrichs (Catholic Theological Union), Lynn Fields (Southern Illinois University Edwardsville), Deborah Morris (Roosevelt University), Kavita Mundle (University of Illinois at Chicago), Lauren Noel (Columbia College, co-chair), and Tonya Webb (University of Illinois at Urbana-Champaign)

Members absent: Dallas Long (Illinois State University), Mary Konkel (College of DuPage), Mary Tatro (Augustana College)

Staff attending: Jennifer Masciadrelli and Nicole Swanson


  • Minutes of the October 14, 2014 meeting were approved with no changes.


  • The CARLI annual meeting was held on October 30 at the iHotel in Champaign, which featured presentations of the annual projects of CARLI committees and other research.  Handouts from these presentations will be available on the CARLI website.
  • CARLI staff are working with Terry Reese to develop training workshops for using MARCEdit in the I-Share cataloging environment.  Currently they are proposing a series of webinars that can be recorded for permanent retention.  Staff hopes that they will be ready by spring 2015.


  • Training videos: Ted Schwitzner is beginning work on creating training videos for creating and updating the MARC tag tables for the Voyager cataloging client.  Keith E. has looked over the scripts that Ted wrote and has a few suggestions.  
  • Annual project: The annual project subgroup (Keith Eiten, Dallas Long, Ann Heinrichs, Kavita Mundle, and Jennifer Masciadrelli met by conference call on November 5.  We began a discussion about the general outline of our project on shelf-ready cataloging and processing of library materials.  We realized that since not all of the members of the subgroup have experience with outsourced cataloging and processing, that we really couldn’t do a “best practices” kind of document.  We thought we could concentrate instead on issues such as why outsource this work, ethical issues involved (i.e., why outsource our jobs).  We decided our first step should be to do some literature reviewing to familiarize ourselves with the work that has already been published on the topic. The ultimate goal of that literature review is including it as part of the annual project for CARLI members. Dallas found a recent article that had a good literature review on the subject.  Our assignment was to look over that literature review and do some reading before our next meeting. 
  • Spring forum: 
    • Topics timeline: We discussed and adjusted the timeline and content of plenary and breakout sessions for the spring forum, which Lauren edited and re-sent to the group.  Discussion of possible speakers will wait until the next meeting, when the date and place of the forum are set.
    • Location:​ Kavita is looking into meeting rooms (either one large meeting room and two small ones, or one large and one small) at University of Illinois-Chicago for the third our fourth week in April.  Collaboration with Public Services about Communicating RDA to Non-Technical Services staff
  • TSC subgroup members met with members of the CARLI Public Services Committee to begin a collaborative project.  They proposed a series of three 1-hour webinars in March and April 2015.  The first would be written by Elizabeth and would concentrate on the theoretical background of RDA.  The second would be written by Lynn, and would concentrate on the more technical and detailed information about RDA.  She would base the presentation largely on the Technical Services Committee Best Practices for RDA in MARC21 document of March, 2014.  The last session would be on local practice issues, including display decisions.  With some discussion, we suggested that the last webinar could be changed to also include a how RDA and new MARC fields affect searching, display, and limiting/faceting in VUFind.
  • TSC subgroup revising “Standards for Bibliographic Records in I-Share”: We met on October 5 and November 4.  We have been extensively revising this document to try to make it less “OCLC-centric,” since I-Share libraries are increasingly obtaining catalog records from other sources.  We have only some revisions on two sections of the document to finish, and should have those done on our November 19 meeting.  We have made a start at revising the “Cooperative Cataloging Guidelines for I-Share Databases” document, and hope to finish that on November 19 as well.

Tasks assigned

•    Committee members should bring ideas for speakers/presenters for the Spring forum

Respectfully submitted,

Keith Eiten