Technical Services Committee Meeting: November 30, 2016

Conference Call

Members attending:  
Melissa Burel (Southern Illinois University Edwardsville); Keith Eiten (Wheaton College); Ann Heinrichs (Catholic Theological Union); Mary Konkel (co-chair; College of DuPage); Joelen Pastva (co-chair; Northwestern University); Nicole Ream-Sotomayor (University of Illinois at Urbana-Champaign); Sandy Roe (Illinois State University); Cynthia Romanowski (Governors State University)

Members absent: 
Jessica Grzegorski (Newberry Library)

CARLI staff attending: 
Jen Masciadrelli; Nicole Swanson

Announcements:

Committee Announcements:

• Programs of interest at ALA Midwinter meeting in Atlanta:
  • Cynthia is co-chairing the ALCTS Copy Cataloging IG, which will meet Saturday at 8:30 am. The program will include an update from LC as well as a presentation on helping students with dyslexia and one on the interactions of digital collections, metadata, and copy cataloging
  • Mary is presenting at the ALCTS Role of Professional Librarians in Tech Services IG on collaborating with library staff inside and outside of technical services

CARLI reports:

• CARLI Annual Meeting held November 18: 
  • Keith received great feedback about his presentation on the committee’s previous annual project
  • Part of the meeting was devoted to discussion of the CARLI 2020 Strategic Plan; the CARLI Board of Directors will meet on Friday, December 2 to review notes from the “Fire starter” table discussions
  • Any comments on the “Fire starter” questions from the CARLI annual meeting can be submitted via Survey Monkey before the Board’s meeting on Friday -- https://www.surveymonkey.com/r/CARLIStratPlanning2020
• Anne Craig hosted an “Office Hours” open call on Monday, November 28 to discuss the work of CARLI committees. Joelen, Ann, and Melissa from the TS Committee attended, and agreed that it was a good discussion about CARLI committees and the work we do. Additional comments can be sent to Anne directly via e-mail

Discussions:

• CatER subcommittee report (Mary Konkel): The subcommittee has presented a draft to the TS Committee for review of content; formatting will be completed by CARLI when the document is done. The subcommittee will continue to work on updating the mini-reports and will present those for TS Committee review when completed.
• Spring Forum: The joint planning committee decided on a date of Friday, April 28, 2017 at Governor’s State University, and this has been added to the CARLI calendar; Cynthia has agreed to present a session on writing and modifying Access queries, and CARLI staff will present on using the new web reports feature; the joint committee will finalize and put out the call.
• Collection Management Committee’s cooperative collection development project: The CMC has asked the TS Committee about ways to track items being purchased through cooperative collection development programs to get stats on circulation, I-Share lending, etc. The TS Committee liked Ted Schwitzner’s idea to consider implementing something similar to the electronic bookplates that have been used for previous projects. This would allow for a copy-specific note in the MFHD and could provide a link to a CARLI page describing the cooperative project. However, there would need to be some sort of note at the point of order that would alert the cataloger to an item’s status as part of the cooperative collection development project. Jen will report this feedback to the Collection Management Committee.
• Annual project: Members selected which sections of the project to work on and decided to begin work with partners to start fleshing out the different steps. We re-emphasized that the project will be a high-level overview and will point to other resources as necessary. In its final form as a website, we can use the blind navigation that CARLI already utilizes, or we could use a left-hand navigation layout. We could also pull out important links into a left-side toolbar for quick access. 

Decisions:

• Minutes of the October 26, 2016, meeting were approved.
• The committee approved the Call for Proposals for the Spring Forum, minus the 2 presentations that have already been decided
• The meeting was adjourned at 10:25 am.

Tasks assigned:

• All members: Review the CatER document in Google Docs and make any edits or comments regarding content; be prepared to discuss at the next meeting on January 4
• All members: If you want to use a personal e-mail address for Google Docs, e-mail Mary
• All members: Review Spring Forum CFP and consider reaching out to specific people who may be able to present on a given topic
• All members: Work with “partners” on the annual project; work to create a draft outline of selected step by January 24 for review and reporting out at January 25 meeting; new documents for each step should be loaded to the shared Box folder

Meeting dates and deadlines:

• Next meeting: Wednesday, January 4, 2017, 1:00 pm–2:30 pm, via conference call
• Schedule of Technical Services Committee meetings (all via conference call):
  • Wednesday, January 4, 2017, 1:00 pm–2:30 pm
  • Wednesday, January 25, 2017, 9:00-10:30 am
  • Wednesday, February 22, 2017, 9:00-10:30 am
  • Wednesday, March 22, 2017, 9:00-10:30 am
  • Wednesday, April 26, 2017, 9:00-10:30 am
  • Wednesday, May 24, 2017, 9:00-10:30 am
  • Wednesday, June 28, 2017, 9:00-10:30 am

Respectfully submitted,
Nicole Ream-Sotomayor