Resource Sharing Committee Meeting: December 13, 2017

Conference Call started 10:02 a.m.
Members attending: Belinda Cheek (North Central College); Eric Edwards (Illinois State Library); Rand Hartsell (University of Illinois at Urbana-Champaign); Lisa Horsley (Lincoln Presidential Library & Museum); Thomas Mantzakides (Morton College); Sarah McHone-Chase (Northern Illinois University); Amanda Roberts (University of Illinois Springfield); Jennifer Stegen (Loyola University)
Members absent: Kelly Fisher (Eureka College)
Staff attending: Debbie Campbell, Lorna Engels      

Decisions:

  • Approved Minutes from November 15, 2017 meeting with minor updates.

Discussion:

  • CARLI Updates
    • CARLI offices will be closed from Monday, December 25 through Monday, January 1st.
    • Institutional Repository Taskforce met for first time; survey may be sent out sometime in the spring to see what membership wants or needs.
    • Open Conference Calls – New VuFind 4.1 will take place on Thursday, December 14 at 1:00 p.m. and Friday, December 15 at 10:00 a.m.
    • Open Educational Resources Task Force will hold a webinar on Wednesday, January 17th to present best practices in promoting resources on campus.
  • Listserv Topics
    • Received 15 responses from the December question about ILL services and breaks/holiday times at CARLI libraries.
    • Thomas will compile answers from the November question while Jen will compile answers from the December question to share with the listserv.
    • Proposed January listserv question
      • What are some of the circulation policies you have changed over the past year?  Why did you see a need for a change?  How have you measured the impact of the changes that were implemented?
      • Belinda will draft/send in mid-late January
  • Annual Project status
    • Ways in which ILL usage influences collection development policies and practices in CARLI libraries.
    • Annotated Bibliography:
      • All annotations should be completed a couple of days before the next committee meeting on January 17th to give members a chance to review.
    • Survey Questions:
      • Debbie suggested that we may want to limit the number of questions to 5 to avoid “survey fatigue”.
      • Lorna suggested that members review the questions and mark an “X” or initial the top 5 questions they’d like to see on the survey; this should be done by the January 17th meeting.
  • CARLI Annual Meeting – Nov 17
    • 149 people were registered; Eric made a presentation about last year’s annual project.  Debbie, Lisa, and Lorna were also in attendance.  Debbie described the afternoon session concerning an activity pertaining to CARLI’s strategic plan; the CARLI board will continue to work on the document.
  • Future webinar  
    • Debbie heard back from Andy Meyer from North Park University who is interested in presenting during the spring.  The presentation will cover Meyer’s experience with using Tableau software to visualize data for the Interlibrary Loan Department at North Park.
    • Discussion ensued about whether the presentation should be in a webinar format or as a hands-on/in-person session perhaps at the CARLI office. One possibility includes Meyer first presenting an overview of his project that may eventually lead to a “hands on” demonstration in the future if there’s enough interest (e.g. as a “breakout session” at the committee’s Fall Forum).  Debbie will contact him.
  • Fall Forum
    • Lisa reports that the Abraham Lincoln Presidential Library can possibly host the forum and that no other entity has reserved the space for the fall; any day would work fine.
    • Talk about possible tour of library with small groups; discounted tours of Abraham Lincoln Presidential Museum may also be available for after the forum (which may end between 3:00 and 3:30 p.m. while museum closes at 5:00 p.m.)
    • We have to figure out if we want the forum to have a general theme (e.g. State of Resource Sharing in 2018) or something specific (Staff Training); Belinda would also like to see programming to attract front-line staff.
    • Debbie described the format of the 2013 meeting (Welcome, Overview, Reports, Panel Discussion, Lunch, and Break-out Sessions) that we may follow.
    • By the January meeting we should all think of something that we’d like to see offered at the forum; possible topics can be drawn from listserv/topic discussions, while our annual project may also lead to a portion of the presentation.
    • Tentative date selected for forum is Thursday, October 25, 2018. Debbie will check CARLI calendars for any conflicts; Lisa reports that she will reserve all rooms at the ALP Library for this date.
    • We will send out a call for presenters sometime in the spring.

Tasks Assigned:

  • Thomas will compile answers from the November question while Jen will compile answers from the December question to share with the listserv.
  • Belinda will draft/send the January email list question in mid-late January.
  • All committee members should complete annotations a couple of days before the next committee meeting on January 17th to give members a chance to review.
  • All committee members should review the survey questions and mark an “X” or initial the top 5 questions they’d like to see on the survey.
  • Debbie will follow up with Andy Meyer about possible webinar.
  • Debbie will double-check CARLI calendar for conflicts for October 25, 2018 forum date.
  • Lisa will reserve rooms at ALP.

Meeting Dates and Deadlines:

  • Future Meeting Dates (3rd Wednesday of the Month, 10:00-11:30 via teleconference)
    • January 17 - Sarah McHone-Chase, Minutes
    • February 21 - Amanda Roberts, Minutes
    • March 21 – Jennifer Stegen, Minutes