Public Services Committee Meeting: January 8, 2015

Conference Call

Members attending: Rebecca Brown , Co-Chair, College of DuPage; Paula Garrett, Co-Chair, Illinois Mathematics and Science Academy; Anne Buchanan, Saint Xavier University; Raeann Dossett, Parkland College; Jennifer Sauzer, Columbia College Chicago; David Stern, Saint Xavier University; Richard Stokes, University of Illinois at Urbana-Champaign; Tori Tracy, Prairie State College; Julia Venetis, Elmhurst College

Staff attending: Debbie Campbell, Elizabeth Clarage

Discussions:

• Data analytics Task Force (Jennifer)
  • Susan Singleton updated the group about data ownership policies … discussing a draft update of the MOU for new members.
  • Brandon discussed CARLI data elements and privacy/legal concerns.
  • Group members were asked to report on what data is currently used or might be used.
  • Group members are considering compiling a Best Practices document after performing an environmental scan.
  • QUESTIONS/COMMENTS from our group:
    • Paula – what about Adobe Reader tracking user behaviors?
    • David – SFX is selling a product based upon aggregated user behaviors.
• Joint Webinar with Technical Services Committee on RDA (Anne, Becky, Paula, Richard)
  • The subgroup met with the Technical Services Committee Program Planning Group on December 10th to review additional RDA examples.
  • The scripts for the three webinars are being developed by the TSC; the Public Services Committee members will review the scripts when ready.
• Joint Program with Collection Management Committee on E-books (David, Jennifer, Tori, Paula)
  • The Public Services group will develop a 45 minute session for an afternoon breakout session on public engagement and outreach.  
  • The date is still to be determined – possible dates are April 27-30 or May 4,6,7,8.
  • Jennifer will communicate with a member of the Collection Management Committee in her library for additional details about the larger context (to avoid duplication).
  • David will convene a next meeting to flesh out the details already on the wiki at  https://wiki.carli.illinois.edu/pswg/index.php/2014-15_Project:_Joint_E-book_event_with_CM_Comm
• Annual Project Update – Personal Knowledge Management Subcommittee (David, Julia, Ann, Raeann)
  • The larger group continued exploring the topic of personal management tools that work well with social media, not just for searching, but for linking tools and creating metadata that makes captured social media content retrievable.  
  • We mentioned using the “If This Then That” as a tool to create relationships between knowledge management systems.
  • The group mentioned reader tools such as Pocket, Feedly, Flipboard, and Pages.
  • We did not return to the earlier discussion of creating an example project as part of the annual report, or and what topic might be appropriate.
  • We discussed creating a web site that would identify (1) various PKM tools by task, and (2) tools that can be used to link these tools for greater integration and utility (e.g. combining data and searching across tools).
  • We could create short tutorials to demonstrate example tools.
  • We could also create a pre-recorded webinar that places these tools in context.  (The nature of these tools would make a real-time webinar problematic in terms of response time and bandwidth.)
  • NEXT STEPS: David will send a brief summary of these points to help us focus on the possibilities. We then need to more clearly define the outline and specific topics within the broad idea of “A suite of tools to provide Seamless Linking between Various PKM Tools” … in order to create specific areas for further development.
• Public Services Email List
  • David’s LibGuides question generated little traffic, but the email list overall has seen increased discussion topics.
  • We discussed seeding a new topic and determined that the next message should be an Update from the Co-Chairs with a question at the end about any new topics that might be posed for consideration as either email discussion topics or possible future initiatives.

Tasks Assigned:

• David will convene a next meeting of the PSC ebook program planning group for the Collection Management Committee Program on E-books to flesh out the details already on the wiki.
• The Co-Chairs will send out a discussion list Update with a question at the end about any new topics that might be posed for consideration as either email discussion topics or possible future initiatives.
• David will send a brief summary of the Annual Project points to help us focus on the possibilities. We then need to more clearly define the outline and specific topics within the broad idea of “A suite of tools to provide Seamless Linking between Various PKM Tools” in order to create specific areas for further development.

Decisions:

•    December 2014 minutes were approved with no changes.
•    David was appointed minute-taker.

Meeting Dates and Deadlines:

•    The next conference call for the Public Services Committee is February 12, 2015 at 10:00 am.