Preservation Committee Meeting: December 11, 2017

Conference Call

Members Attending:
•    Mary Burns, Northern Illinois University
•    Susan Howell, Southern Illinois University, Carbondale
•    Emma Lincoln, Augustana College
•    Ann Lindsey, University of Chicago
•    Jamie Nelson, DePaul University
•    Bonnie Parr, co-chair, Abraham Lincoln Presidential Library and Museum
•    Meghan Ryan, National Louis University
•    Melanie Schoenborn, Southern Illinois University Edwardsville
•    Anne Thomason, co-chair, Lake Forest College 

Staff Attending:

•    Elizabeth Clarage
•    Nicole Swanson

Announcements

CARLI Announcements

• Welcome Emma Lincoln from Augustana! 
• CARLI office will be closed Dec.25th-January 1st, staff will return on January 2nd. No ILDS on 12/22, 12/29, or 1/1.
• Gordon Fellows is Interim Director of Systems; Brandon Gant stepped down from his position as Director of Systems as of December 1st. 
• The RFP for a new library service platform was publicly posted on the Illinois Procurement Bulletin for Public Institutions of Higher Education on 11/16/2017. The I-Share Next Task Force members will be reviewing the bids that are placed but will not be able to talk about details of the review.
• CARLI-Modified Open Textbook Library records have been loaded into CARLI’s Resource database and now display in I-Share and I-Share member’s local VuFind instances. Libraries using other systems can request access to the CARLI-modified records at support@carli.illinois.edu.
• Elizabeth is working with the Open Education Resource Task Force. They are planning a webinar in January and Open Textbook Network staff will come to Illinois for training workshops that will be in April 2018 at Governors State University on 4/23, Loyola University Chicago on 4/24, and Heartland Community College on 4/26. Registration is not yet available.
• The Created Content Committee is planning webinars; registration is not yet available for: 2/01/18 webinar on RightsStatements.org and 3/06/18 webinar on Copyright Q & A.
• Institutional Repository Investigative Task Force has met.  Their charge includes recommending if the consortium should move forward with a consortial institutional repository.
• Public Service Committee will be holding an open house at Millikin University on March 15th.
• Annual Meeting Presentation: Mary said it went great!

Member Announcements

• Melanie reported that Lydia Jackson will be SIUC’s new interim dean.
• Bonnie also reported that she was asked to do a training with staff on how to handle archival materials.
• Emma reported that the library director at Augustana will be retiring at the end of the month.

Discussions

• Preservation Resources Webliography
  • Melanie suggested that in the future, add a parenthetical to each person’s name to indicate what links have been checked.
  • The following was reported:
    • Assessment Planning – Emma (newly assigned)
    • Audio-visual Preservation – Mary (finished)
    • Blogs and Listservs – Nicole (pending)
    • Book Repair and Conservation – Susan (pending)
    • Digital Preservation and Digitization for Preservation – Jamie (pending, link to fix and new suggestions)
    • Disaster Planning and Response – Anne (pending)
    • Exhibits – Bonnie (pending)
    • General Preservation and Conservation Resources Sites -- Elizabeth & Ann Lindsey (pending)
    • Glossaries – Anne (pending)
    • Grants and Development – Meghan (finished)
    • Legal Issues – Ann Lindsey (pending)
    • Library Binding – Melanie (finished)
    • Mold, Pests, and the Environment -- Ann Lindsey (finished)
    • Protective Enclosures and Storage – Meghan (finished)
    • Special Collections and Archives – Mary (finished)
    • Supply Vendors – Bonnie (pending)
    • Training – Susan (pending)
• Workshops and Open Houses:
  • IFSI: 
    • Anne will be contacting Jennifer Teper to find out which date works best for her June 12-14 or July 17-19.
    • The workshop will include a presentation by a fire professional, hands-on fire extinguisher training, and a burn/recovery.
    • Bonnie will write up a draft of a save the date so it is ready when we can plug in a date. 
    • There is currently a call for materials to donate to the workshop, including books and shelving.
    • CARLI approved funding for the workshop, there will be no charge for members to attend.
  • University of Chicago Open House:
    • The Oriental Institute is willing to give tours during the open house along with the University of Chicago Preservation Department. 
    • The open house will take place on April 20th. Up to 30 people can be accommodated.
    • A Save-the-Date will go out with the December newsletter.
  • Future Workshops:
    • Advanced book repair: tabled until January meeting
• Annual project: Communicating the Value of Preservation
  • Bonnie is currently working on her article for the December newsletter.
  • Bonnie reported that Jen asked for a little bit more time, we may do two tips in January.

Decisions

• Meghan was confirmed to take minutes.
• The Spring Open House at the University of Chicago will take place on April 20th. 
• The meeting was adjourned at 11:32 a.m.

Tasks Assigned

• Bonnie will write up a draft save-the-date for the IFSI workshop.
• Emma will review the Assessment Planning section of the webliography.
• Bonnie will talk to Anne regarding Jennifer Teper’s availability.
• Everyone: be on the lookout for items to donate to the IFSI workshop, including books and shelving units.

Meeting Dates and Deadlines

Schedule of Preservation Committee Meetings:
•    January 8, 2018:  10:00-11:30
•    February 12, 2018:  10:00-11:30
•    March 12, 2018:  10:00-11:30
•    April 9, 2018:  10:00-11:30
•    May 14, 2018:  10:00-11:30
•    June 11, 2018:  10:00-11:30

Connection Information:
+1 (888) 983-3631 (toll-free)
+1 (217) 332-6338 (Local Urbana-Champaign number)
+1 (312) 994-8410 (Local Chicago number)
Conference ID: 5259711