Preservation Committee Meeting: February 14, 2022

Conference Call / Zoom

Members attending:

  • Melina Avery, University of Chicago
  • Rob DeLand, VanderCook College of Music, co-chair
  • Nora Gabor, DePaul University
  • Tonia Grafakos, Northwestern University, co-chair
  • Jade Kastel, Western Illinois University
  • Ellen Keith, Chicago History Museum
  • William Schlaack, University of Illinois Urbana-Champaign

Members absent:

  • Theresa Embrey, Pritzker Military Library and Museum
  • Becky Koch, Illinois State University

CARLI Staff attending:

  • Elizabeth Clarage
  • Nicole Swanson

Board Liaison:

  • Pattie Piotrowski, University of Illinois Springfield

Tasks Assigned

  • Minutes taken by Nora Gabor.


  • The meeting began at 10:45am.
  • Melina Avery motioned to approve the January 2021 minutes and the motion was seconded by Jade Kastel. January minutes were approved.
  • Rob will write a preservation article for April, and he will be writing about creating a roadmap / location guide of your most valuable items and records in case of a disaster.
  • Meeting adjourned at 11:15 am.


  • The committee welcomed Ellen Keith as a new member.
  • Member Library Announcements:
    • Ellen Keith (Chicago History Museum) The bulk of archival collections were unavailable for the past year due to renovations; the collections are starting to be moved back today.
    • Nora Gabor (DePaul University). DePaul University Special Collections and Archives are planning to hire a digital archivist and hope to post the position soon.
  • CARLI Announcements:
    • Nicole highlighted some upcoming Professional Development Alliance Programs:
      • Fair Use Gameshow on February 22nd, 2022 6:00-7:00 pm
      • Intellectual Freedom and Social Justice: Core Values of Librarianship presented by Emily Knox on March 1st, 2022 10:00am to 11:00am
      • Panel on The Evolving Library School Curriculum on April 5th, 2022 1:00 pm- 2:30pm
    • Elizabeth let the group know that the Public Services Committee is planning an event towards the end of April based on some interviews and a poll that they did on controlled digital lending. They will also be putting together a research guide to go with the program. Will mentioned that UIUC wrote a paper on this, and Elizabeth thought that this could be added to the research guide.


  • Annual Project
    • 53 people attended the event on Working with Fire Professionals with the Illinois Fire Service Institute. According to the feedback, the program was well liked with 81% responding that they considered it a valuable use of their time.
    • There has been a lot of interest in the recording, which is available through CARLI's PDA page.
  • Quick Tips for Disasters & Emergencies: Article Assignments
    • There are still slots/months available for people to write up short articles for CARLI’s newsletter. The theme is tips relating to disasters. The articles are not about creating disaster plans but tips that you can implement to augment your plans.
    • Some ideas for article topics are on Box. If anyone has ideas, they should add them to the list.
    • Rob took the April slot and will write about having a roadmap of valuable items and records to prioritize in case of a disaster.

Next Meeting Dates and Deadlines

The next Preservation Committee meeting will be March 21st, 2022, at 10:30am.

Future Committee Meeting Dates:
March 21, 2022 (moved from March 14), minutes taker: Will
April 11, 2022, minutes taker: Rob
May 9, 2022, minutes taker: Jade
June 13, 2022, minutes taker: Nora


  • Article assignments:
    • Melina Avery: February
    • Will Schlaack: March
    • Rob DeLand: April