Preservation Committee Meeting: October 18, 2021

Conference Call / Zoom

Members attending:

  • Melina Avery, University of Chicago
  • Rob DeLand, VanderCook College of Music, co-chair
  • Theresa Embrey, Pritzker Military Library and Museum
  • Tonia Grafakos, Northwestern University, co-chair
  • Jade Kastel, Western Illinois University
  • Becky Koch, Illinois State University
  • William Schlaack, University of Illinois Urbana-Champaign

Member absent:

  • Nora Gabor, DePaul University

CARLI Staff attending:

  • Elizabeth Clarage
  • Nicole Swanson

Board Liaison:

  • Pattie Piotrowski, University of Illinois Springfield

Tasks Assigned

  • Minutes taken by Becky Koch.
  • Members should think of newsletter topics relating to disaster planning, and enter them into the Box note by November 12th (
  • Article assignments:
  • Jade Kastel: November, introduction and resources on developing a disaster plan
  • Becky Koch: December, disaster kits
  • Tonia Grafakos: January, first response documents
  • Melina Avery: February, contact list on campus
  • Will Schlaack will work with Jade Kastel and Rob DeLand to make a pre-recorded presentation about the committee’s 2020s annual project to be shown at the CARLI Annual Meeting, due by the first week in November.


  • John High from the Illinois Fire Services Institute will do a virtual presentation about working with fire professionals, likely in late January.
  • Members will write a newsletter series entitled “Quick Tips for Disasters/Emergencies.”
  • The committee will revisit discussion of tours in 2022.


Member Announcements:
Northwestern University is hiring a Collection Processing and Preservation Specialist
CARLI Announcements:
The Professional Development Alliance completed part one of “Application of 3D Printing Services in the Academic Library,” part two is this Wednesday.


  • Nicole reached out to David Ehrenhart at the Illinois Fire Services Institute who suggested John High give CARLI a presentation on working with fire professionals.
    • The program will be about one hour.
    • CARLI will handle registration and moderation.
    • CARLI is waiting to confirm the date, likely late January.
    • If committee members are interested, they can help introduce the speaker and to moderate.
  • Topic for newsletter articles: “Quick Tips for Disasters/Emergencies”
    • Disaster Kits – where to put them, what to put in them
    • First response documents – i.e. what to do when you see a leak
    • How to make a contact list – who to contact, both internally and externally
    • Road map of most valuable materials in the collection, how to make one
    • Resources on how to make a full disaster plan
  • Virtual tours
    • There are no pre-recorded tours of labs in Illinois.
    • We would have to reach out to an organization to arrange a live, virtual tour.
    • We will table all tours until 2022.

Next Meeting Dates and Deadlines

The next Preservation Committee meeting will be November 8th, 2021 at 10:30-12:00.

Future Committee Meeting Dates:
November 8, 2021, minutes taker: Sarah
December 13, 2021, minutes taker: Tonia
January 10, 2022, minutes taker: Teri
February 14, 2022, minutes taker: Nora
March 21, 2022 (moved from March 14), minutes taker: Will
April 11, 2022, minutes taker: Rob
May 9, 2022, minutes taker: Jade
June 13, 2022, minutes taker: Nora

Ideas about newsletter topics should be entered into the Box note by November 12th.
Article assignments:
Jade Kastel: November
Becky Koch: December
Tonia Grafakos: January
Melina Avery: February
Have presentation ready for the CARLI Annual Meeting by the first week in November.