Preservation Committee Meeting: April 12, 2021

Zoom/Conference Call

Members Attending:

  • Melina Avery, University of Chicago
  • Mary Burns, Northern Illinois University
  • Rob DeLand, VanderCook College of Music
  • Nora Gabor, DePaul University
  • Tonia Grafakos, Northwestern University
  • Susan Howell, Southern Illinois University Carbondale
  • Becky Koch, Illinois State University
  • Meghan Ryan, National Louis University, co-chair
  • William Schlaack, University of Illinois Urbana-Champaign, co-chair

Staff Attending:

  • Elizabeth Clarage
  • Nicole Swanson

Board Members Attending:

  • Pattie Piotrowski, University of Illinois Springfield
  • Fred Barnhart, Northern Illinois University


  • Volunteering for CARLI Committees
    • Volunteers needed for the Preservation Committee. Volunteers do need some preservation background to be a good fit for the committee: (Open until April 28th)
    • Those not currently rotating off may stay on for an additional year, but do need to volunteer.
    • Ideally one person per each institution on the committee to ensure maximum representation.
  • No Member Announcements
  • CARLI Announcements
    • Reminder to sign up for the committee sponsored Incoming Library Collections: A Unified Approach to Newly Acquired Material.
    • Several relevant, upcoming events available to review on the CARLI Calendar at


  • Annual Project: A Snapshot of Our Preservation / Conservation Response to COVID-19 at CARLI Member Libraries
    • Rob spoke to Northwestern University staff and is following up on several leads with a focus on diverse collections. Shared a set of questions with relevant staff.
    • Tonia is planning on reaching out to the Newberry Library in Chicago.
    • Elizabeth noted that this was a great way to document the experience that libraries have had during COVID as it happens.
    • Becky working on the wrap-up and will send it out to get feedback.
    • Nicole stated the upcoming newsletter deadlines: April 23rd, May 21st, June 25th
  • Webinar
  • Checking Preservation Links
    • A few replacement links (ID’ing mold on paper change to AIC’s Wiki on mold from 404’d webpage). Updating links under Training as well.
    • Have not removed social media links that were inactive in the previous year, due to current extenuating circumstances.
    • NEDCC has a page they have created because of the pandemic. Goes through several “treatments” library staff should not do (e.g., microwaving materials). Elizabeth will send it out to members to review.
    • Ideas for other additional links can be submitted and discussed next meeting.


  • March minutes were approved
  • Rob moved to adjourn, Melina seconded at 10:58am.

Tasks Assigned

  • Will will take minutes.
  • The co-chairs will review last year’s annual report to prepare for this year’s report due 5/28, and to be completed the week before. The committee will discuss the report during the May meeting.
  • Committee members should submit links for inclusion on the CARLI Preservation Resources website. New submissions will be discussed during the April meeting.

Meeting Dates and Deadlines

Schedule of Preservation Committee Conference Calls:
May 10, 2020: 10:30-12:00
June 14, 2020: 10:30-12:00
Upcoming Program:
Incoming Library Collections: A Unified Approach to Newly Acquired Material, April 20, 2021 from 10:00-11:00 a.m.