Preservation Committee Meeting: November 9, 2020

Zoom / Conference Call

Members Attending:

  • Melina Avery, University of Chicago
  • Mary Burns, Northern Illinois University
  • Rob DeLand, VanderCook College of Music
  • Nora Gabor, DePaul University
  • Tonia Grafakos, Northwestern University
  • Susan Howell, Southern University Carbondale
  • Becky Koch, Illinois State University
  • Meghan Ryan, National Louis University, co-chair
  • William Schlaack, University of Illinois at Urbana-Champaign, co-chair

Staff Attending:

  • Nicole Swanson

Staff absent:

  • Elizabeth Clarage

Board Members attending:

  • Fred Barnhart
  • Pattie Piotrowski  


  • Committee Member Announcements:
    • Melina (University of Chicago): Opening has been going well- 100 capacity, still being cautious
    • Nora (DePaul University): Students can come in and book a seat, stacks roped up
    • Mary (Northern Illinois University): Cap on how many people can come in the library, limited hours
    • Susan (Southern Illinois University Carbondale): Café, part of the library that is open with a book truck
  • CARLI Announcements:
    • CARLI staff wrote a grant for an open textbook pilot: 2 million to develop OER textbooks for a 3-year grant period, and the narrative was 60 pages (!). It is currently in final review and submission.
    • Annual meeting is virtual and this Friday, 11/13.


  • Committee Charge Review
    • Committee Review/ future committee collaboration
    • Current draft is within the Committee's Box folder and includes questions for review
      • Response draft due to the CARLI Board by December 1, 2020.
      • Final version due to the CARLI Board by March 1, 2021.
  • Annual Project
    • Will submitted his interview, and provided email and release form available in Box, interviewed two people and selected the appropriate questions for each.
    • Nora has text to share with Elizabeth and Nicole today or tomorrow, interviewed their digital archivist. Her interview took place via email.
    • Institution List:
      • Tonia- Newberry
      • Melina- Chicago History Museum
      • Mary- Interview people who were involved with handling the pandemic, Northern Medium sized public academic institution
      • Susan- similar to Mary, no conservationist or preservation department
      • Meghan- private, smaller institution
      • Meghan will compile the list and add it to box
    • Upcoming Preservation tips:
      • November: Nora
      • December: Melina
  • Future Webinar considerations and ideas
    • Preservation tasks associated with accepting gifts (idea from previous year) webinar- as of right now seems like this one is most doable, Nicole reached out to CARLI staff- No programming in series for March April and May, or June for possible webinar dates. Tonia suggestion no later than the first two weeks of May or anything before.
    • Next steps for setting this up- identify a date, title description, (Tuesdays at 10 am have been a good time in the past). Logistic should be sorted out by February.
    • We can set up a draft of a description in Box
  • Volunteers for Checking Preservation Links
    • Add the date to the Box note when your section is completed.
    • Email any questions or additions/edits to the group.
    • Minor URL changes can be sent to Elizabeth and Nicole.
    • Rob found three links- all new links should be sent to Elizabeth and Nicole to update


  • Minutes of the October meeting were approved.
  • For the next meeting, the group will think more on what a webinar on preservation tasks related to gifts may entail.
  • The meeting was adjourned at 11:10 a.m.

Tasks Assigned

  • Meghan took minutes.
  • Committee members will add to the preservation committee charge as needed.
  • Meghan and Will write the charge narrative due 12/1.

Next Committee Meetings and Deadlines

The next committee meeting will be held via Zoom on December 14, 2020: 10:30-12:00.

Schedule of Preservation Committee Conference Calls:

  • January 11, 2021: 10:30-12:00
  • February 8, 2021: 10:30-12:00
  • March 8, 2020: 10:30-12:00
  • April 12, 2020: 10:30-12:00
  • May 10, 2020: 10:30-12:00
  • June 14, 2020: 10:30-12:00

CARLI Organization Structure and Committee’s Charge Review:

  • Response draft due to the CARLI Board by December 1, 2020
  • Final version due to the CARLI Board by March 1, 2021