Preservation Committee Meeting: December 9, 2019

Zoom / Conference Call

Members Attending:

  • Mary Burns, Northern Illinois University, co-chair
  • Rob DeLand, Vandercook College of Music
  • Nora Gabor, DePaul University
  • Tonia Grafakos, Northwestern University
  • Becky Koch, Illinois State University
  • Ann Lindsey, University of Chicago, co-chair
  • Meghan Ryan, National Louis University
  • William Schlaack, University of Illinois at Urbana- Champaign

Members absent:

Susan Howell, Southern Illinois University, Carbondale

Staff Attending:

  • Elizabeth Clarage
  • Nicole Swanson


Committee member announcements

  • Tonia mentioned that Northwestern University will be posting their Conservation Residency position soon.  This is a two-year term position in the conservation lab.
  • Mary mentioned that Northern Illinois is presently conducting a search for an Associate Dean for Collections Management.  The position will remain open until filled but that candidates who apply by January 10 will be given first consideration.

CARLI announcements


Preservation Resources Webliography

  • The committee discussed the definition of exhibits as it pertains to the Webliography.  The general consensus was to focus on exhibition preparation.  A suggestion was put forward to create a subcategory to focus on online exhibitions.  Another option would be to write an introductory paragraph explaining the category more clearly.  Becky will go through the links and offer suggestions for replacement sites and deletions.
  • The group agreed to replace the link for the library binding glossary from BMI (formerly Library Binding Institute) with UC Berkeley’s Library Bindery Definition of Common Terms.

Annual Project - Interviews on Preservation Topics

  • Susan’s interview with Bonnie will need to be submitted to the CARLI office by December 16th.
  • Meghan confirmed that she will interview Moriah Neils Caruso the ALCTS chair for preservation week.
  • Nora is finalizing the questions for Jenny.  Preliminary questions have been posted on Box and are ready for the committee’s review and feedback.
  • The digital preservation topic was discussed.  It was generally agreed interviewing someone who has digital preservation as one component (but not sole component) of their job responsibilities would be beneficial to CARLI members.  

Newsletter Tips

  • September 15: Introduction to annual project – Ann
  • October 15: Planning and Assessment – Mary/Ann
  • November 15: Exhibits – Will/Marco
  • December 15: Exhibits – Susan/Bonnie
  • January 15: Disaster Response – Ann/Tonia
  • February 15: Staff Training – Ann/Lesa Dowd
  • March 15: Preservation Week – Meghan/Moriah Neils Caruso
  • April 15: Nora – Jenny Dunbar, could be May
  • May 15: Digital Preservation – Mary/Matt Short, could be April
  • June 15 (due in May): Project Summary – Meghan

Open House 2020

  • Chicago History Museum has not yet confirmed that they are available either of the proposed open house dates.  With regards to catering, CHM has a policy that only their preferred vendor can be used to cater lunch.
  • The Newberry Library has not yet responded to inquiries.  Ann will make another overture to gauge their interest in hosting an open house.  
  • Two other locations were mentioned as possible open house sites, the Pritzker Military Museum & Library’s Conservation Lab and the Field Museum of Natural History.  Should the Newberry decline, Ann will reach out to those organizations.  The Save the Date notification will be sent by the CARLI office sometime in mid-January.


  • Minutes of the November meeting were approved.
  • Webliography: 
    • The Exhibits section is now defined for exhibit preparation and how preservation ties into that topic.
    • In the Library Binding section, the library binding glossary from BMI (formerly Library Binding Institute) will be replaced with UC Berkeley’s Library Bindery Definition of Common Terms.
  • The meeting was adjourned at 10:40am.

Tasks assigned:

  • Ann will reach out to the Open House locations for confirmation on participation and dates.
  • Susan’s interview with Bonnie is due on December 16.
  • Becky will provide the committee with suggestions for the Exhibits page in the Webliography.

Schedule of Preservation Committee meetings:

  • January 13, 2020: 10:00-11:30
  • February 10, 2020: 10:00-11:30
  • March 9, 2020: 10:00-11:30
  • April 13, 2020: 10:00-11:30
  • May 11, 2020: 10:00-11:30
  • June 8, 2020: 10:00-11:30