Preservation Committee Meeting: February 11, 2019

Conference Call / Adobe Connect

Members Attending:

  • Mary Burns, Northern Illinois University, co-chair
  • Nora Gabor, DePaul University
  • Tonia Grafakos, Northwestern University
  • Susan Howell, Southern Illinois University, Carbondale
  • Emma Lincoln, Augustana College
  • Ann Lindsay, University of Chicago, co-chair
  • Meghan Ryan, National Louis University
  • William Schlaack, University of Illinois at Urbana-Champaign

Member Absent:

  • Bonnie Parr, Abraham Lincoln Presidential Library and Museum

Staff Attending

  • Elizabeth Clarage
  • Nicole Swanson


  • Committee Member Announcements (professional/institutional):
    • University of Chicago has posted a 6 week summer internship.  They are currently accepting applications.
    • Northwestern has an open conservation technician position and is currently accepting applications.
  • CARLI Announcements:
    • CARLI is in the Onboarding preparation and planning phase for ALMA.  There is a call for members to elect to be one of 5 vanguard sites.  Twenty-three members have volunteered.
    • Improvements to the display of bibliographic data have been made in New VuFind. View the Change log for more details:
    • The CARLI Created Content Committee is hosting 3 webinars on linked data.  Additional information is available at


  • Preservation Resources Webliography:
    • Assessment Planning—Susan (Completed)
    • Audio-visual Preservation—Mary (Completed)
    • Book Repair and Conservation—Susan (Completed)
    • Digital Preservation and Digitization for Preservation—William (In-progress)
    • Disaster Planning and Response—William (In-progress)
    • Exhibits—Bonnie (In progress)
    • General Preservation and Conservation Resources Sites—Ann/Bonnie (In-progress)
    • Glossaries—Nora (Completed)
    • Grants and Development—Meghan (Completed)
    • Legal Issues—Tonia (Completed)
    • Library Binding—Emma (Completed)
    • Mold, Pests, and the Environment—Ann (Completed)
    • Protective Enclosures and Storage —Meghan (Completed)
    • Special Collections and Archives—Mary (Completed)
    • Social Media—Nicole (In-progress)
    • Supply Vendors—Elizabeth (Completed)
    • Training—Ann (Completed)
  • Continuing Business:
    • Annual Project 2018-2019 – Beyond the Book Preserving Your Non-Book Collections:
    • Enclosure workshop updates 2019:
      • The Save-the-Date announcement was submitted by Bonnie and sent out in the last CARLI newsletter.  Registration is expected to open the week of March 11th.  CARLI will send out a message to vendors asking for sponsorship shortly.  CARLI is expecting a response on sponsorship by April 15th.
      • The committee discussed how the program might be adapted if there were no sponsors and agreed if all possible that it should be a hands-on program. Emma and Ann will check with their respective institutions on donating supplies for the workshop.
      • The Google document has a list of supplies that are needed.
      • Presenters for the workshop need to double-check their names and titles.
      • Pre-registration will be available to committee member between March 1-11th
    • Preservation Open House—status update:
      • Thanks to Bonnie for arranging the site visits.  Two Springfield locations have been chosen-- Illinois State Military Museum & Abraham Lincoln Presidential Library & Museum.  Bonnie proposed two possible dates:  Monday, June 3, Friday, June 7.  The Military Museum prefers June 7th but can accommodate either dates.  The consensus with the group was to hold the open house on June 7th.
      • CARLI can send the save the date notice at any point.  The rough timeline outlined would allow for registration to open mid- to late April.  Committee members will need to register for the workshop and open house so that lunches and seating plans can be accurately done.  
    • Advanced Repair Workshop 2020:
      • Emma mentioned that she will come back with some webinar ideas.  
  • New business:
    • No new business was introduced.

Tasks Assigned

  • Protective Enclosure Workshop:
    • Emma and Ann will check with their respective institutions about donating supplies for the program if needed.
    • Presenters for the program need to check the draft agenda and update their presentation name, and their name, title, and institution.


  • Minutes of the January 14, 2019 meeting were approved prior to the meeting.
  • Committee members will register for the enclosure workshop prior to registration opening to the CARLI membership.
  • The meeting was adjourned at 10:50am.

Meeting Dates and Deadlines

Schedule of Preservation Committee Meetings:

  • March 11, 2019:  10:00-11:30 a.m.
  • April 8, 2019:  10:00-11:30 a.m.
  • May 13. 2019:  10:00-11:30 a.m.
  • June 10, 2019:  10:00-11:30 a.m.

Connection Information:
+1 (888) 983-3631 (toll-free)
+1 (217) 332-6338 (Local Urbana-Champaign number)
+1 (312) 994-8410 (Local Chicago number)
Conference ID: 8962938

  • May 8, 2019: Preservation Workshop: Choosing and Constructing Protective Enclosures for Library Materials, Abraham Lincoln Presidential Library and Museum, 8:30 – 3:30
  • June 7, 2019: Preservation Open Houses: Abraham Lincoln Presidential Library and Museum & Illinois State Military Museum