Preservation Committee Meeting: January 9, 2017

conference call

Members Attending:

  • Jenny Dunbar, College of DuPage
  • Jennifer Hunt Johnson, Illinois State University
  • Beth McGowan, co-chair, Northern Illinois University
  • Jamie Nelson, DePaul University 
  • Bonnie Parr, Abraham Lincoln Presidential Library
  • Meghan Ryan, National Louis University
  • Anne Thomason, co-chair, Lake Forest College

Members Absent:

  • Greg MacAyeal, Northwestern University 
  • Melanie Schoenborn, Southern Illinois University Edwardsville​

Staff Attending:

  • Elizabeth Clarage
  • Anne Craig
  • Nicole Swanson


  • A New Directors Institute Task Force is planning a program for new CARLI directors.
  • The Public Services Committee is working on a series of makerspaces open houses.
    • The first is tentatively scheduled for March 17 in Champaign.
    • There are two others proposed, one in Chicago and one in the northwest suburbs.
  • CARLI is waiting on information on budget monies from the state. This fiscal year, CARLI has so far received 54% of 2015 budget.
  • The Illinois Library Association annual meeting is set for October 10-12.
    • The call for presentations/papers are due March 24th.
    • Would Committee members want to submit a presentation proposal?


  • Annual Project 
    • Bonnie’s tip is up next. It’s due the beginning of February if she wants committee feedback on the draft.
    • Question – Any response to the project this year shared in the CARLI newsletter? It is not clear as messages rarely are sent to the CARLI staff. 
  • Webliography 
    • Committee members continue to check their assigned sections of the Preservation Webliography.
    • Digital Preservation will be added back to future agendas.
  • Workshops 
    • SPRING
      • Bonnie will travel to ISU to work with Jen to help teach the workshop on April 10. One ISU technician will help and Committee members can help too.
      • Registration should be available for review by the committee by January 24th.
    • SUMMER
      • Jen Teper will be reimbursed for mileage by CARLI (per Anne Craig).
      • Bonnie will assure that she gets free parking.
      • Lunch may not be provided, depending on funding.
      • Bonnie will provide a list of nearby eateries.
      • Language about accessibility needs will be included in information shared with registrants. 
      • Bonnie will check into accessibility parking (two behind the library, two in garage 1.5 blocks away).
      • Bonnie will assemble a supply wish list to send out to the committee. 
        • Rubbermaid bins: Elizabeth says she has some
      • Bonnie will firm up the number of participants possible.  She believes the number that can attend will probably be 25 to 30.
      • New Committee starts July 1, 2017. 
      • Committee meeting either July 10 or July 12 – Bonnie will tentatively reserve a room for both dates, and will change per the desires of the new committee in June.


  • The Committee decided to meet in person on Tuesday, April 11 at Illinois State University from 9:30 – 3:00.
  • The date of the summer workshop will be July 11, 2017.
  • Jen is willing to help co-present with Bonnie on the water salvage talk.

Tasks Assigned

  • Bonnie will assure that Jennifer Teper (presenter) gets free parking at the summer workshop.
  • Bonnie will provide list of nearby eateries.
  • Bonnie will check into accessibility parking (two behind the library, two in garage 1.5 blocks away).
  • Bonnie will assemble supply wish list and send out to the committee.
  • Elizabeth will send a photograph of the Rubbermaid bins to the committee to confirm that they are acceptable.
  • Bonnie will firm up number of participants for the program.  She believes the number that can attend is probably 25 to 30.

Meeting Dates and Deadlines

Schedule of Preservation Committee Meetings:

  • February 13, 2017: 10:00 – 11:30 
  • March 13, 2017: 10:00 – 11:30 
  • April 10, 2017: Collections Care Workshop 9:30 – 5:00, Illinois State University
  • April 11, 2017: 9:30 – 3:00, Illinois State University
  • May 8, 2017: 10:00 – 11:30 
  • June 12, 2017: 10:00 – 11:30

Connection Information:
+1 888 983 3631 (toll-free)
+1 217 332 6338 (Local Urbana-Champaign number)
+1 312 994 8410 (Local Chicago number)
Conference ID: 55714588