Preservation Committee Meeting: November 14, 2016

Conference Call

Members attending:

  • Jenny Dunbar, College of DuPage
  • Jennifer Hunt Johnson, Illinois State University
  • Greg MacAyeal, Northwestern University
  • Beth McGowan, co-chair, Northern Illinois University
  • Jamie Nelson, DePaul University
  • Meghan Ryan, National-Louis University
  • Melanie Schoenborn, Southern Illinois University Edwardsville
  • Anne Thomason, co-chair, Lake Forest College

Member absent:

  • Bonnie Parr, Abraham Lincoln Presidential Library and Museum

Staff attending:

  • Elizabeth Clarage
  • Anne Craig
  • Nicole Swanson


  • CARLI Annual Meeting is November 18, 2016. CARLI is kicking off the strategic planning process.
  • CARLI sent out an interest survey to non I-Share libraries who might be interested in joining. I-Share Next process is going to take a long time although nothing is wrong with the process and everything is going well.
  • CARLI received the first ingest of Digital Public Library of America (DPLA) metadata.
  • Deadlines for newsletter submissions: For November, plan to submit materials by November 21 for November newsletter. For December, send materials by December 12.


  • Annual Project
    • Greg has an outline done for his newsletter tip and hopes to be ready for the November newsletter as he missed the October deadline. The committee discussed moving all the tips back a month and then decided to offer two tips for the November newsletter. (see decisions below).
    • We discussed the length of the newsletter tips. Generally the tips should be about 1000 words. We can always make edits at the end of the year if needed for the final project.
  • Webliography        
    • The committee checked in about each topic in the webliography. Here is a quick rundown of where we stand:
    • Assessment Planning (Melanie) (complete 9/12)
    • Audio-visual Preservation (Greg) Not done
    • Blogs and Listservs (Nicole) Links all work
    • Book Repair and Conservation (Bonnie) no update
    • Digital Preservation and Digitization for Preservation (Jamie) Links all work
    • Disaster Planning and Response (Anne). Not Done
    • Exhibits (Jenny) Not Done
    • General Preservation and Conservation Resources Sites (Elizabeth and Greg)     Not done
    • Glossaries (Anne) Not done
    • Grants and Development (Jenny) Not done
    • Legal Issues (Jen) Current links work
    • Library Binding (Melanie) Done
    • Mold, Pests, and the Environment (Jenny) not Done
    • Protective Enclosures and Storage (Meghan) Done
    • Special Collections and Archives (Beth) Not done
    • Supply Vendors (Bonnie) no update
    • Training (Beth) Not Done
  • Workshops
    • Dates of April 10 and April 11 confirmed for workshop and committee meeting. The workshop will be from 9:30-5 on Monday and the committee meeting on April 11. Anne Craig reported that CARLI will cover resources needed for workshop not already donated / provided by committee members.
    • No discussion for Water and Mold workshop as Bonnie could not attend today’s meeting.
  • CARLI Committees ‘Office Hours’ Open Call
    • On Monday November 28 at 10:00 a.m. people can join a call to talk about their committee experience. People can also email Anne Craig with their thoughts.
  • Committee Annual Meeting Presentation
    • Anne and Beth briefly described the presentation planned about the committee’s projects.
  • Question About Statistics
    • Jenny Dunbar asked about how members of the committee kept statistics and asked people to get in touch with any information.


  • Anne Thomason will take minutes.
  • Minutes approved for September 12 and October 11 meetings.
  • The October newsletter tip written by Greg will now appear in the November newsletter along with the previously scheduled tip written by Jenny.
  • The meeting was adjourned at 10:45 am.

Task assigned

  • Jennifer Hunt Johnson will talk to Elizabeth and Nicole about logistics for the Spring workshop and planning for the committee meeting.

Meeting Dates and Deadlines

  • Next meeting: December 12, 2016: 10:00 – 11:30, via conference call

Schedule of Preservation Committee Meetings:

  • December 12, 2016: 10:00 – 11:30
  • January 9, 2017: 10:00 – 11:30
  • February 13, 2017: 10:00 – 11:30
  • March 13, 2017: 10:00 – 11:30
  • April 10, 2017: Collections Care Workshop 9:30 – 5:00, Illinois State University
  • April 11, 2017: TBD, Illinois State University
  • May 8, 2017: 10:00 – 11:30
  • June 12, 2017: 10:00 – 11:30