Open Educational Resources Task Force Meeting: February 19, 2019

Conference Call

Members Attending: Annette Alvarado (Loyola University Chicago), Sara Benson (University of Illinois at Urbana-Champaign), Anne Chernaik (College of Lake County), Connie Ghinazzi (Augustana College), Kathy Ladell (Northern Illinois University), Susan Shultz (DePaul University), Janet Swatscheno (University of Illinois at Chicago), Linda Zellmer (Western Illinois University)

Members Absent: Elizabeth Nelson (McHenry County College), Anne Shelley, co-chair (Illinois State University)

Staff Attending: Elizabeth Clarage; Lorna Engels


  • Linda Zellmer volunteered to take minutes.
  • The December 2018 minutes were approved.
  • April Program
    • Our April 29 program will be called a Workshop.
    • All presenters for the smaller sessions (non-keynote) will send a note to Anne Shelley, Kathy Ladell, Elizabeth Clarage, and Lorna Engels and indicate if their proposed topic should be a session, joined with another session, the ideal length of a session, or be a poster topic.
    • Title for the Workshop was not determined.


  • Member Announcements:
    • Annette Alvarado was able to find open resources for an environmental science course as well as for a pre-nursing course.  She will share the environmental sciences resource with the task force.
    • Connie Ghinazzi at Augustana had the College President accept a proposal to financially support open resources. It included two tracks, one for reviewing open texts and another to design a course using library subscribed materials and/or OER. She has given three workshops to 19 faculty.
    • Sue Shultz reported that a group from the library met with DePaul’s Dean Council to share results from their student survey about OER and to ask the Deans to share the idea of OER with their faculty. She is planning training in March for library liaisons to help faculty find OER. They will hold 3 screens Paywall: The Business of Scholarship during Open Education Week.
    • Janet Swatscheno reported that her institutional OER Mini-Grant program closed at the end of January. Got 10 total applications for grants. Will probably fund all of them. Different levels include reviewing an open text, revising courses to use OER and adapting OER.
    • Sara Benson reported they are planning to have Sarah Cohen from the OTN guest lecture at the University of Illinois Library in late April.
    • Linda Zellmer noted that she has sent a brief survey to faculty to determine who are using OER.  She will again be highlighting faculty who are textbook heroes during Open Education Week.
  • CARLI Updates:
    • There hasn’t been any information on OER Task Force in the CARLI Newsletter for a while. If we want to have something in the CARLI newsletter this month, it needs to be submitted by EOD on Friday, February 22, 2019. Sara Benson at UIUC will write something.
    • Anne Craig is still working on the OER grant mentioned at previous meetings for the University of Illinois Foundation.

Tasks Assigned

  • Sara Benson will write an article for the February CARLI Newsletter.  Deadline for the article is Friday, February 22.
  • Elizabeth, Connie, and Janet will meet to plan an Open Textbook Network webinar.
  • The Task Force may extend an invitation to a conference call participant to share more information about a local program at our in-person workshop in April.
  • The Task Force decided to send one message a day during Open Education Week to the email list. The schedule:
    • Monday, March 4 Kathy Ladell
    • Tuesday, March 5 Sue Shultz
    • Wednesday, March 6 Anne Chernaik
    • Thursday, March 7 Connie Ghinazzi
    • Friday, March 8 Janet Swatscheno
  • Linda will send a photo of her display from last year’s Open Education Week of faculty textbook heroes to the task force.


  • Discussion on January 15th open call – Elizabeth mentioned that one of the people on the Open Call asked whether there would be another Train the Trainer workshop for people. Elizabeth said she would be willing to do another webinar using the OTN Faculty Workshop materials. Janet and Connie volunteered to help.
  • One person commented that David Stern at Saint Xavier University had an interesting first year initiative. Considering extending invitation to present at OER Workshop time permitting.
  • Open Education Week Activities
    • Do we want to do anything for Open Education Week? Last year, the task force sent out one update each day of the week. Elizabeth sent out copies of the messages that were sent last year. Sara mentioned that we should focus on Open Education Week posts rather than the monthly updates to the email list that was discussed at our November in-person meeting.
  • Planning for CARLI OERTF Workshop
    • The date has been confirmed as Monday, April 29. 2019.
    • What to call the meeting on April 29. Linda suggested a Workshop
    • A tentative timing for the day was proposed; however, after discussing the day, the co-chairs and staff liaisons will meet and review information from the proposed presenters and possibly rework the schedule.
    • Proposed timing:
      • 9:30 - 10:00  check-in
      • 10:00 - 10:15  Welcome
      • 10:15 – 11:15 Keynote (45 minutes presentation & 15 minutes Q/A)
      • 11:15 – 11:30 Break
      • 11:30 – Noon Session 1
      • Noon – 1:00 Lunch
      • 1:00 – 1:35 Session 2
      • 1:35 – 2:10 Session 3
      • 2:10 – 2:20 Break
      • 2:20 – 2:55 Session 4
      • 2:55 – 3:30 Session 5
      • Title for the Workshop is still to be determined.
    • Task Force members had interest in incorporating a informal or unconference session into the day.
    • There was discussion on how to do the presentations. One suggestion was to do some as posters, and some doing presentations. If we did them as Ted Talks (shorter) and then had posters, we could have more sessions and people could visit with the presenters. Linda volunteered that she could do a shorter session. Sara said that copyright is a complicated topic and that people will not get much out of a shorter session. Another suggestion was to have Shorter afternoon sessions, but not concurrent.
    • OTN Workshop Model – Connie Ghinazzi
    • OER Boot Camp – Elizabeth Nelson
    • Publishing OERs – Janet Swatscheno
    • Copyright – Sara Benson
    • Calculating OER Savings for Students – Linda Zellmer
    • Elizabeth C. suggested that we send Anne, Kathy, Lorna and her information on how long we would need for our session. Posters could be visited during breaks and lunch.

Next Meetings

Task Force Conference Calls:

  • March 19
  • April 16
  • May 21
  • June 18

Open Education Week:

  • March 4-8, 2019


  • April 29, 2019 at Loyola University Chicago