Open Educational Resources Committee Meeting: November 09, 2023

Zoom / Conference Call

Members attending: Joslyn Allison (City Colleges of Chicago), Dorinne Banks, co-chair (Adler University), Amber Burtis (Southern Illinois University Carbondale), Kim Hale (Columbia College Chicago), Lauren Kosrow, co-chair (College of DuPage); Dan Matthews (Moraine Valley Community College), Christina Norton (Bradley University), Dee Anna Phares (Northern Illinois University, Tineka Scalzo (City Colleges of Chicago)

Member absent: Shelly McDavid (Southern Illinois University Edwardsville)

CARLI Staff attending: Elizabeth Clarage, Anne Craig, Michele Leigh, Nicole Swanson

Decisions

• Lauren and Dan volunteered to lead an additional Faculty OER Course in February.
• Christina Norton volunteered to take notes for December Community Chat.
• All members should sign up for at least one CARLI OER webpage page to review before the February meeting.
• Christina Norton, Lauren Kosrow and Dorinne Banks volunteered to be on a subcommittee to review the “Getting Started Toolkit” webpage.

Tasks Assigned

• Minutes taken by Dan Matthews.

Announcements

• Member Announcements:
  • Dee Anna Phares (Northern Illinois University): Recorded a presentation for OpenEd23.
  • Lauren Kosrow (College of DuPage): COD’s student newspaper covered the student survey, among other OER topics.
• CARLI Announcements:
  • Annual meeting is November 16th. Virtual registration is still open.
  • Michele Leigh, Nicole Swanson, and Elizabeth Clarage are presenting for OpenEd23 on developing a student survey.

Discussion

• Secretary of State Funding:
  • Michele Leigh and Anne Craig gave a presentation to the Illinois State Library Advisory Committee (ISLAC). It was recommended that CARLI be tasked with facilitating the programmatic administration of the grant in a similar fashion to the Illinois SCOERs grant. CARLI proposed receiving up to $300,000 for the programmatic administration of the project. ISLAC endorsed the recommendation unanimously, and Greg McCormick has taken the recommendation to the Secretary’s staff. Not confirmed, but CARLI is moving forward with planning. Secretary is still considering awards in the $150,000 range, with distribution in fiscal year 2024 and projects wrapping up at the end of fiscal year 2026. Anne will share the PowerPoint to the committee’s Box folder. No official decisions on the program has been announced by the Illinois State Library.
  • There will likely be work for the CARLI OER Committee in evaluating proposals and educating applicants on OER.
  • Anne Craig and Michele Leigh reviewed with the committee the presentation they made to ISLAC.
• Continuing Education:
  • Understanding and Promoting Open Educational Resources
    • Anne Cherniak and Michelle Oh, former committee members and OER Certificate holders, will be teaching Understanding and Promoting OER in February
    • Elizabeth Nelson, Cari Didion, Melanie Armstrong and Amy Pinc will be participating in teaching the course in May and June.
  • OER Faculty Workshop:
    • We have volunteers for a potential additional Faculty session in February – Lauren Kosrow and Dan Matthews.
  • OER Community Chats
    • November 13, 10:00-11:00 a.m. - Sustainability and Burnout, Joslyn Allison leading; Shelly McDavid taking notes.
    • December 13, 1:00-2:00 p.m. Dan Matthews leading; Christina taking notes.
    • Lauren Kosrow shared a recap for the September community chat.
• Website Review:
  • All members should sign up for at least one page to review before February meeting.
  • Asked for volunteers to be on a subcommittee to review the “Getting Started Toolkit” webpage.
  • Christina Norton, Lauren Kosrow and Dorinne Banks volunteered
• Open Education Week (March 4-8, 2024)
  • Student Panel logistics volunteers: Lauren Kosrow and Nicole Swanson
  • The rounds 2 and 3 Illinois SCOERs subgrant projects will present
• Creative Commons Certificates:
  • MHEC has renewed their agreement with Creative Commons and CARLI support will move forward.
• Student Course Materials Affordability
  • 3,659 students have responded from 30 institutions of various types.
  • CARLI staff will be sharing preliminary findings soon.
  • Survey closes on December 31, 2023.
  • Adler University has created a poster with a QR code to the survey.
• OER Commons Hub:
  • Elizabeth Clarage has been adding some resources to the Open Illinois Hub. OER Commons had has changed their sorting capabilities to include last updated, but it isn’t a date you can see. Only 3 items had been added in ‘23 and were buried under updates, so OER Commons has reverted back to include a sort by date a resources was added to the site.
• Illinois SCOERs:
  • Campus presentations on LibreText are happening.
  • Completed covers will be shared at the CARLI Annual Meeting.
  • As some projects are using the created materials this term, data collection will begin in December.
• IDOC:
  • Dee Anna Phares, Lauren Kosrow and Dan Matthews are meeting 11/15. Potentially presenting to Kewanee. Presentation to IDOC library staff on 12/14
• Annual Meeting:
  • Lauren Kosrow and Dan Matthews will be facilitating a table talk on OER in Illinois with the topic of “What’s next?”

Next Meeting Dates and Deadlines

The next committee meeting is December 14, 2023 at 9:30 – 11:00 a.m.
Note taker will be Dee Anna.

Committee Meetings:
December 14, 2023; Minutes taker - Dee Anna
January 11, 2024; Minutes taker - Dorinne
February 8, 2024; Minutes taker - Joslyn
March 14, 2024; Minutes taker - Kim
April 11, 2024; Minutes taker - Shelly
May 9, 2024; Minutes taker - Tineka
June 13, 2024; Minutes taker – to be determined

Deadlines: