Open Educational Resources Committee Meeting: February 7, 2023

Zoom / Conference Call  

Members Attending: Dorinne Banks (Adler University), Amber Burtis (Southern Illinois University Carbondale), Catherine Galarza-Espino (Morton College), Kim Hale (Columbia College Chicago), Lauren Kosrow (College of DuPage), Dan Matthews, co-chair (Moraine Valley Community College), Christina Norton (Bradley University), Dee Anna Phares (Northern Illinois University, Tineka Scalzo, co-chair (City Colleges of Chicago), Chris Sweet (Illinois Wesleyan University)

CARLI Staff Attending: Elizabeth Clarage, Michele Leigh, Nicole Swanson


  • January minutes were approved.
  • Capping registration for April Open Pedagogy Workshop to 16 with the recording to distribute if sufficient interest.
  • The Meeting adjourned at 12:25 p.m.

Tasks Assigned

  • Christina Norton took minutes.
  • Elizabeth Clarage will investigate whether Adler’s Vancouver campus faculty can write reviews for OTL after attending OER Workshop.
  • Dan Matthews will identify a topic for the May OER Office Hours.
  • Kim Hale volunteers to review Illinois Higher Education page on the CARLI OER page.
  • Dan Matthews, Tineka Scalzo, and CARLI staff meet to discuss 3rd party ancillary merchants.


  • The IACRL OER Campus Kickstart Awards have been announced by ILA. These are $500 awards to help launch OER at campuses with no or little OER presence.
  • Member Announcements:
    • Dorinne Banks (Adler University): She is giving presentations at upcoming outreach opportunities to faculty at different campuses at Adler; can Vancouver faculty attend CARLI OER Workshops and write reviews? Elizabeth Clarage will investigate.
    • Tineka Scalzo (City Colleges of Chicago): She is continuing to give OER Workshops to faculty. A campus colleague secured an earmark for $500k for an OER project to rework their English course sequence to include social justice themes in the curriculum.
    • Dan Matthews (Moraine Valley Community College): Their campus Affordable Course Materials Committee is discussing  a “reignition” semester re: OER, with potential guest speakers from outside of their institution to speak or give a presentation to their committee.
  • CARLI Announcements:
    • Highlighted an upcoming Professional Development Alliance program from Florida, a 3-day OER Bootcamp/
    • Mentioned the upcoming OER Conferences and Summit from Arizona and Missouri with well know OER speakers including Robin DeRosa as a keynote for the Missouri conference.
    • The Midwest Higher Education Compact (MHEC) will be planning a Midwest OER Summit next year. Michele will keep us posted.


  • Continuing Education
    • OER Course: Understanding and Promoting OER
      • May dates decided but still to be publicized.
    • OER Faculty Workshop
      • Upcoming session on February 23 has 17 registered.
      • Question: Are there any scheduled in March? No; scheduled before March with common textbook decision deadlines and spring breaks in mind.
    • OER Office Hours
      • April minute taker still needed.
      • Topic/host needed for May. Dan volunteered to identify a topic. He’s ok if someone would like to lead that discussion.
      • Extra marketing push planned for March OER Office Hours to increase registrations as there are currently 3.–Faculty and other non-librarians welcome.
  • Open Education Week
    • Michele Leigh: There will be an official announcement of Illinois SCOERs  events forthcoming.
    • Nicole Swanson: Nicole Allen and Katie Steen-James from SPARC have confirmed for a March 8 program on differences between OER and publisher models.
    • Chris Sweet: Will re-send call for member OER success stories. He identified many last year via our committee minutes.
    • Dan Matthews: He needs to determine date for faculty panel. Kim and Lauren will send him faculty contact information. He will create a Padlet and share link for the soon to be created CARLI Open Education Week webpage.
  • Website Review
    • The target completion date is February 7.
    • Website review mostly complete with many notes and additions; IBHE info page still needs review. Kim Hale volunteered.
  • Student Survey
    • CARLI staff are still waiting to hear from IRB.
  • Open Pedagogy
    • Event for 8 NIU faculty happening in March. February 23 meeting scheduled for subcommittee; another workshop planned for CARLI faculty in April.
    • The committee discussed registration size for April event to maintain “workshoppy” feel? The committee decided on 16 total registration, and that breakouts during the live session would have 3-4 per group.
    • The session will be recorded and shared if there is sufficient interest.
  • CARLI Support for the OEN Certificate in OER Librarianship.
    • Registration has been sent out by OEN.
    • Reimbursements being disbursed by CARLI.
  • CARLI Support for Creative Commons Certificate Program
    • To date, seven applicants asking for reimbursement.
  • DOE Open Pilot Grant: Illinois SCOERs: Support for the Creation of Open Educational Resources
    • Round 2 Announcement & progress
      • Instructional design, accessibility, and copyright workshops are scheduled. 3D Printing workshop to follow delivery of printers.
      • One of the texts is done!! Arranging for peer review.
      • Round One recipients will be presenting their work for Open Education Week.
      • Funded projects need to turn in invoices in order to request/receive additional funding in Round 3.
    • Round 3 of funding is available.
      • Answering lots of questions; some groups are asking for additional funds.
      • The deadline for proposals is February 28th.
  • The committee revisited item from December re: 3rd party companies that provide ancillaries.
    • The committee formed a subcommittee for further discussion? Potential timeline?
    • Volunteers: Tineka, Dan, CARLI staff; 30-minute meeting schedule by the end of February to discuss next steps.

Next Meeting Dates and Deadlines

The next committee meeting will be March  7, 2023 from 11:30 a.m. – 1:00 p.m.
Note taker will be Dee Anna Phares.

Committee Meetings:
April 4, 2023, 11:30 a.m. - 1:00 p.m., Minutes: Chris Sweet
May 2, 2023, 11:30 a.m. - 1:00 p.m., Minutes: Lauren Kosrow
June 6, 2023, 11:30 a.m. - 1:00 p.m., Minutes: