Governance / Open Educational Resources Committee Meeting: December 6, 2022

Open Educational Resources Committee Meeting: December 6, 2022

Zoom / Conference Call

Members attending: Dorinne Banks (Adler University), Amber Burtis (Southern Illinois University Carbondale), Kim Hale (Columbia College Chicago), Lauren Kosrow (College of DuPage), Dan Matthews, co-chair (Moraine Valley Community College), Christina Norton (Bradley University), Dee Anna Phares (Northern Illinois University), Tineka Scalzo, co-chair (City Colleges of Chicago), Chris Sweet (Illinois Wesleyan University)

Member absent: Catherine Galarza-Espino (Morton College)

CARLI Staff attending: Elizabeth Clarage, Anne Craig, Michele Leigh, Nicole Swanson

Decisions

  • December minutes were approved.
  • Future OER Office Hours: February: Tina Scalzo will lead with a topic of “Remixing OER.”
  • January 3rd meeting date changed to January 10, 2023.

Tasks Assigned

  • Kim Hale, Dan Matthews and Tineka Scalzon will or have reach(ed) out to their faculty for the Faculty Show and Tell program for Open Education Week.
  • Dan Matthews, Tineka Scalzo, and Lauren Kosrow have volunteered to pre-screen up to five ancilliary materials vendors for initial consideration for presentations to CARLI members.

Announcements

  • Dan shared that the Illinois Library Association (ILA) has approved funding of five OER (Open Educational Resources) awards of $500.00 each to support Illinois academic library faculty/librarian collaborations. Awards are geared towards smaller institutions interested but who lack support in OER creation and adoption.
  • Member Announcements: None
  • CARLI Announcements:
    • CARLI received financial support from Annual Meeting sponsors. The funding went to support three CARLI Scholarship for CARLI staff attending library school. Recipients received $1,000 each.
    • CARLI Counts will be sharing their guides for OER soon. CARLI Counts is open for applications through December 16, 2022.

Discussion

  • Continuing Education
    • OER Course: Understanding and Promoting Open Educational Resources
      • Dates have been established for December:
        • December 1, 8, and 15, 12:30 - 2:00 p.m.
        • December 5, 12, and 19, 11 a.m. - 12:30 p.m.
    • OER Faculty Workshops: Supporting Academic Success: Open Educational Resources and Affordable Course Materials
      • Dates for Spring 2023 have been set for January and February:
        • January 26, 2023, 11 a.m. - 1 p.m.
        • February 1, 2023, 11 a.m. - 1 p.m.
        • February 23, 2023, 10 a.m. - 12 p.m.
    • OER Open Office Hours
      • December 7, 2022: Dee Anna Phares: Moving from Cheerleader to Change.  
      • February 2023: Tineka Scalzo: Remixing OER.
  • Open Education Week
    • Chris Sweet will provide access to Google forms to replicate the last year's survey to collect success stories from CARLI members.
    • Several programs are being planned:
      • Katie Steen and Nicole Allen from SPARC are interested in hosting a program on Inclusive Access Programs.
      • The committee dicussed using Padlet or Google Jam Board to share activities, programming, takeaways, and what people are doing during Open Education Week.
      • SCOERS applicants talking about their work.
      • An OER Faculty Show and Tell from faculty members who are using OER in their class.
  • Website Review
    • Half of the CARLI OER site page editing is completed, with a target completion date of February 7th (February meeting). This is another push for members to review all pages for deadlinks or additions to the site.
    • Final revisions are to be completed by Open Education Week, March 6-10, 2023.
  • Ancillary Materials
    • The committee discussed companies that provide and charge for OER ancillary materials.
    • Background: Odigia approached members of the University of Illinois with a product pitch. They are a OpenStax technology partner and not unique to the marketplace.
    • As they are not unique in the marketplace, CARLI would have to do an RFP if this were to be a product for CARLI purchase.
    • The committee discuss an CARLI offer to have Odigia for a presentation for CARLI members (not an endorsement, but opportunity). There are others in the marketplace who are contacting faculty and administrators on campuses.
    • Is there something that CARLI should be doing? Or should $$ to vendors be instead offered to faculty to produce materials that are free and open?
    • CARLI-information gathering phase: low-cost alternatives, send CARLI a list of vendors to have individual presentations; the OER committee could vet specific vendors to share amongst CARLI members (prescreened based on established parameters)
    • Timeline: vendor presentations in late spring? (March - April)
    • LibreText should be a priority before approaching other vendors for this purpose.
  • Student Survey
    • The Student Survey subcommittee met and reviewed surveys from DePaul University, Moraine Valley Community College, and Illinosi State University and selected questions to include in the CARLI Student Survey. CARLI staff will share with the Institutional Review Board and include an informed consent form upon final review. The survey will be distributed statewide.
  • Open Pedagogy Program
    • This program is to support NIU faculty working on OER but and later will be presented to CARLI membership. An outline and resources list has been created later workshopping with faculty for them to move forward to include OP within their curriculum. Timeline: looking at presenting in March 2023 (NIU) April 2023 (CARLI). The planning group will meet again in mid-December.
  • CARLI Support for the OEN Certificate in OER Librarianship
    • Ten individual from CARLI members were accepted into the program. Three received full scholarships; 1 person received a partial scholarship. CARLI is able to fund the participation of those accepted. 
  • CARLI Support for Creative Commons Certificate Program 
    • The CARLI Program Planning committee approved the request for partial registration support for CARLI members to attend the Creative Commons Certificate program. The registration fee is $500, the Midwest Higher Education Compact provides a 15% discount, and CARLI will reimburse $200 to participants. This brings the cost of the 10-week courses to $225. There are two 10-week certificate programs available, one begins in January and one begins in June. Participants are expected to share two creative assignments with CARLI. These will be made available to the CARLI membership.
  • CARLI Illinosi SCOERs Grant Update
    • The process of scoring round two is happening now. There is still funding available for a third round of proposals. For this round, CARLI will create the 3D assignment for faculty to integrate into their class(es). Applications will be accepted for creating ancillaries.  
    • Michele will help in any way possible, including a walk through the application, talking to faculty, etc. Announcement regarding a third round is forthcoming.
    • LibreTexts Blog: https://blog.libretexts.org/ : LibreTexts is creating a new open homework and assessment platform, ADAPT, is currently free for students to use. They are supported by a grant from the California Education Learning Lab (CELL) which guarantees access to all CA educators and students will be free for the next four years; that said, the platform is open and available to educators across the country. Cost when applied for long-term sustainability purposes will be very minimal.
      • LibreTexts institutional memberships allow members access for a reduced cost. CARLI is working on a contract with LibreTexts for each institution awarded an Illinois SCOERs grant awards to have an institutional membership, and then will work to offer to other CARLI members in the future.
  • The January 3rd meeting will be rescheduled to Tuesday, January 10th from 11:30 to 1pm.
  • ILA OER Awards: would we ask the faculty and library applicants to be required to attend CARLI workshops? It was suggested to make “strongly suggest attending” rather than require attendance to the introductory workshops (particularly with faculty) due to scheduling issues. Also, as there is a limit for attendees (12-15), could share recordings/materials from previous programs with collaborating teams.

Next Meeting Dates and Deadlines

The next committee meeting is January 10, 2023 from 11:30 a.m. – 1:00 p.m.

Committee Meetings:
January 10, 2023, 11:30 a.m. - 1:00 p.m., Minutes: Dorinne Banks
February 7, 2023, 11:30 a.m. - 1:00 p.m., Minutes: Christina Norton
March 7, 2023, 11:30 a.m. - 1:00 p.m., Minutes: Dee Anna Phares
April 4, 2023, 11:30 a.m. - 1:00 p.m., Minutes: Chris Sweet
May 2, 2023, 11:30 a.m. - 1:00 p.m., Minutes: Lauren Kosrow
June 6, 2023, 11:30 a.m. - 1:00 p.m., Minutes: