Open Educational Resources Committee Meeting: June 17, 2021

Zoom / Conference Call

Members Attending: Michelle Oh (Northeastern University), Anne Shelley (Illinois State University), Susan Shultz, co-chair (DePaul University), Janet Swatscheno, co-chair (University of Illinois Chicago)

Members Absent: Annette Alvarado (Loyola University Chicago), Anne Chernaik (College of Lake County), Dan Matthews (Moraine Valley Community College), Elizabeth Nelson (McHenry County College), Chris Sweet (Illinois Wesleyan University)

CARLI Board Liaison Attending: Jacob Jeremiah (Oakton Community College)

CARLI Staff Attending: Elizabeth Clarage, Nicole Swanson, Anne Craig

Tasks Assigned

  • OER Committee members should try adding either a member page or working group to the OER Commons Hub and provide feedback to CARLI on the form and the process. Deadline: July 10.
  • OER Committee members should let CARLI staff know if they can participate in the sub-grant application design process. Deadline: June 25.


  • Member announcements:
    • Anne Shelley presented for RUSA on textbook affordability. Was part of the CARLI Counts co-hort.
  • CARLI Announcements:
    • Professional Development Alliance Programs:
      • LOUIS consortia is presenting: ABCs of Open and Affordable Education on Tuesday June 22, 2:30-3:30pm
      • CARLI is presenting: Comfortable Access to Library Buildings by Users and Staff with Disabilities: Going Beyond the Americans with Disabilities Act Minimums on July 14 and 20. Attendees can submit photos and get feedback on possible accessibility solutions.


  • May minutes were reviewed and approved.
  • CARLI will not provide IP address to Rittenhouse in order to get access to free titles but CARLI will inform CARLI members.


  • Illinois SB 101 bill did not pass. The bill would have created a taskforce to study course material affordability in Illinois. It is unclear if it will move forward in a future session.
  • Continuing Education
    • CARLI Virtual Course:
      • The June course filled up very quickly
      • First July session filled quickly as well, and the second July session is mostly full without publicly announcing the registration due to overflow from the other two sessions.
    • Faculty OER Workshop:
      • Registration is light at this point (~20).
      • Right now, 20 seems like enough to continue the workshop but we should consider a minimum number of registrations.
    • CARLI OER Open Office Hours on June 23rd:
      • Sue was to be a backup moderator but is unable to attend.
      • Michelle and Elizabeth can be backup.
  • Rittenhouse proposal for access to OER on their R2 platform
    • Elizabeth emailed the list of titles in questions: some are OER, some are free on the web, some are not OER.
    • Column A = Access to title in question outside of the Rittenhouse R2 platform.
    • Decision: CARLI will not provide IP address but will inform CARLI members of the titles
  • OER Commons Hub
    • CARLI page and the link
    • Elizabeth asks that committee members try the process of either adding a member page or working group and tell her where it does not make sense— does the form look ok? Deadline: July 10.
  • Department of Education Open Textbook Pilot Grant:
    • The grant was awarded using FY21 money. Instead of doing another CFP, the Department of Education funded additional FY20 proposals.
    • CARLI was not awarded the full amount. The proposal was funded at a little over 1 million dollars.
    • CARLI decided to reduce/restructure the project.
      • CARLI decided to keep the staffing in place.
      • Maximum sub-grant award will now be be $60,000.
    • OER Committee members will be involved in designing the application process.
    • The grant will be from September 1, 2021 to August 30, 2024.
    • Sub-grant applications will open in November 2021 and distributed in early 2022.
    • The two grant cycles are pushed closed together because CARLI needs data and to do assessment early in the grant cycle.
    • OER Committee members should let CARLI know by the 25th if you can participate in the application process.
    • CARLI staff for the grant:
      • Full time coordinator
      • 3D printing expert.
      • Copyright expert
      • Instructional designer
      • Proofreader

Next Meeting

The next OER Committee will be TBD.