Open Educational Resources Committee Meeting: September 16, 2020

Zoom / Conference Call

Members attending: Annette Alvarado (Loyola University Chicago), Daniel Matthews (Moraine Valley Community College), Michelle Oh (Northeastern Illinois University), Anne Shelley (Illinois State University), Sue Shultz, Co-Chair (DePaul University), Janet Swatscheno, Co-Chair (University of Illinois at Chicago), Chris Sweet (Illinois Wesleyan University),

Members absent: Anne Chernaik (College of Lake County), Elizabeth Nelson (McHenry County College)

Staff attending: Anne Craig, Elizabeth Clarage, Nicole Swanson

Board Liaisons attending: Karen Janke, Board Liaison (Erikson Institute), Jacob Jeremiah, Board Liaison (Oakton Community College)

Tasks Assigned

• Annette Alvarado will take meeting minutes.
• Annette Alvarado, Daniel Matthews, Chris Sweet, and Anne Shelley volunteered to be instructors for the virtual train the trainer workshops.
• Daniel Matthews and Annette Alvarado volunteered to work on the CARLI OER Faculty workshops.

Decisions

• August meeting minutes approved.
• Dan will keep an eye on the current legislation discussed during the meeting and update the committee as needed.
• The Committee recommends that CARLI fund participants in the OEN Certificate in OER Librarianship program.

Discussion

• The committee discussed a proposed legislative item that might include a requirement for open education al resources for K-12 schools. This was an item that was on the August agenda but not discussed at the previous meeting due to lack of time.
  • The current draft of the legislation would abolish history classes until materials were available to incorporate historical perspectives from those traditional not represented. A need for new class materials though is to work with that initiative. House Bill already encompasses a couple of pieces.
    • The committee discussed how would we support?
      • Members could offer to support to the process of the creation of OERor provide guidance.
      • To encourage that the resources created be open resources and that OER could be part of this process.
      • The committee might write a letter of support.
      • Next Step: Dan will keep an eye out on the draft legislation and provide updates to the committee.
• Grants: United State Department of Education Open Textbook Pilot Grant
  • The call for proposals went out again.
  • CARLI Staff met with the Illinois Community College Board  and Vicky Cook of the University of Illinois at Springfield. Vicky had been part of a project that submitted a proposal for the first call.
    • Vicky has connected to University of Illinois System lobbyist, keeping close tabs on the call for proposal. The call was published in the Federal Register: https://www.federalregister.gov/documents/2020/09/15/2020-20379/applications-for-new-awards-fund-for-the-improvement-of-postsecondary-education-open-textbooks-pilot
    • It can be a three-year project; a maximum of 2 million dollars can be requested.
    • A number of priorities, in the notice of funding opportunity, and one of them is that a proposal come from a consortium.
    • CARLI believes they could have a strong application. It’s due in 60 days.
    • Anne suggest, first step be a brainstorm session via Zoom.
      • Hear from those that have read proposal.
      • Make it creative! Make it Innovative!
      • Wide spread support from many, how to get it, and to focus.
    • Janet giving a quick summary of the previous grant process to new committee members.
      • More accessibility guidelines on content, focused on technical or STEM.
      • Daniel Matthews suggests the proposal include open access 3D models.
    • CARLI staff will be  surveying members, asking for letters of support, and organizing the writing (the village to apply for the grant).
    • Give it background; send it to mail list, to invite Carli members for ideas.
    • Committee recommends a cloud document to record ideas for the session. Collect ideas before the session.
• OER Commons Hub organization, OER Committee can advise.
• Sponsorship of the Certificate in OER Librarianship
  • Would committee support CARLI providing support for members to attend again?
  • CARLI supported 5 participants last year after the OER Task Force recommended support to the CARLI Program Planning Committee.
  • Due to COVID-19, the 2020 program transitioned into a fully virtual format.
  • Are we going to recommend to support? Same level as last year? Yes
  • It will be virtual again, and registration fees have gone down.  Now it is $850, last year it was $1250.
  • Committee okay with recommending funding, all agreed yes.
  • Language used last year to promote can be reused.
  • CARLI Staff will confirm the financial end, and a draft will be run by the OER Committee, before sending it out to the CARLI Program Planning committee.
• Volunteers for the Virtual Train-the-Trainer Workshops, the CARLI Virtual Course: Understanding and Promoting Open Educational Resources.
  • Sue and Janet are leading the program this month.
  • The curriculum is already developed.
  • Would members of the committee be willing to teach, three 75 minute sessions. (3 hours and 45 minutes)?
  • Daniel Matthews volunteers, as well as Chris Sweet, and Anne Shelley.
  • If any committee members would like to sit in on a session, the next one is next Tuesday at 1pm, and 29th at 1pm.
  • Dan recommends time between Thanksgiving and Christmas, may be best to show up and participate.
  • Elizabeth will send a poll to see dates/time availability.  Anyone on the committee interested in teaching can respond. Session portion preference as well.
• Virtual Faculty Workshop Planning subcommittee.
  • These workshops would help jumpstart programs. The Board asked in March if trainings could be virtual environment.
  • Request for committee to provide input in developing the workshops.
  • Daniel Matthews volunteers. Annette Alvarado volunteers. Scheduling with Elizabeth.

Next Meeting and Deadlines

The next committee meeting will be held on October 15, 2020 from 1-2pm.

Future Meetings:

• November 19, 2020
• December 17, 2020
• January 21, 2021
• February 18, 2021
• March 18, 2021
• April 15, 2021
• May 20, 2021
• June 17, 2021

2020-2021 CARLI Committee Review Project:

• Chairs Meeting to Review Committees’ Project: October 27, 2020, 1-2:30pm.
• Initial Report Due for CARLI Board of Directors Review: December 1, 2020
• Final Plan Presented for Approval, March 2021 CARLI Board Meeting: March 1, 2021