Open Educational Resources Committee Meeting: August 25, 2020

Zoom / Conference Call

Members attending: Annette Alvarado (Loyola University Chicago), Anne Chernaik (College of Lake County), Daniel Matthews (Moraine Valley Community College), Elizabeth Nelson (McHenry County College), Michelle Oh (Northeastern Illinois University), Anne Shelley (Illinois State University), Sue Shultz, co-chair (DePaul University), Janet Swatscheno, co-chair (University of Illinois at Chicago), Chris Sweet (Illinois Wesleyan University)

Staff attending: Anne Craig, Elizabeth Clarage, Nicole Swanson

Board Liaisons attending: Karen Janke (Erikson Institute), Jacob Jeremiah (Oakton Community College)

Tasks Assigned

  • Janet Swatscheno will take meeting minutes.
  • Members will send times they are unavailable for the monthly OER Committee meetings to Elizabeth Clarage within two days.
  • Members wills send via the committee email list any comments on the committee’s charge.
  • Elizabeth Clarage will create poll to find time for monthly OER Committee meetings.
  • Elizabeth Clarage will adjust the committee charge to reflect the Open Textbook Network’s name change to the Open Education Network.
  • Sue Shultz, Janet Swatscheno and Elizabeth Clarage will identify dates for the September train-the-trainer sessions.


  • The next CARLI OER Virtual Train-the-Trainer session will be scheduled for September. Committee members will be invited to attend.


  • Member Announcements:
    • DePaul University Library created a benchmarking analysis for OER which is nearly complete. Sue will share completed analysis with the group when completed.
    • This fall, Illinois State University will have an incentive program for open or affordable resource adoption.
    • Northeastern Illinois University had planned an in-person open educational resources workshop for the first week of April. They turned it into a virtual program.
  • CARLI Announcements:
    • CARLI Staff continues to work remotely for the foreseeable future.
    • CARLI in-person meetings are canceled indefinitely.
    • The CARLI annual meeting will be held virtually in November.
    • CARLI is participating in a Professional Development Alliance (PDA) continuing education series that will include content from other seven other consortia, including LOUIS. Additional information and links to registration are available on the CARLI calendar.
      • Introduction to Creative Commons Licensing, September 15, 2020 - 11:00am to 11:45am
    • The CARLI Board funded purchasing access for an OER Commons Hub in December 2019. The OER Commons Hub will allow CARLI members to organize and publish OER resources. The OER Commons Hub is still in the contract stage and CARLI is waiting for OER Commons to complete their certificates.
      • CARLI Committee will be asked to advise on how to organize the OER Commons Hub content (by subject, by college/university, etc.).
    • CARLI is working on developing a canned search for the Open Textbook Library records. Primo cannot currently pull all the OTL records at once.
    • The Open Textbook Library is now working with OCLC which should improve the ingest of OTL records.


  • ILA Public Policy Committee Proposal
    • The CARLI Open Educational Resources Task Force put together an proposal for the ILA Public Policy Committee last year.
      • Proposal was to fund an OER grant program using a per capita grant through the Illinois State Library.
    • The ILA Public Policy Committee is meeting on Monday, August 31 to discuss the proposals that have been collected and make a recommendation to the Illinois Library Association Board for the organization’s legislative agenda.
  • Review Committee Charge
    • Members will send comments by email to the committee concerning the OER Committee charge.
    • There are a few language changes that need to be made concerning the OTN, now OEN.
  • Annual Report
    • CARLI Committees are required to submit an annual report concerning the activities of the committee.
    • Committee chairs create the report with input from everyone else in the committee.
    • Due at the end of May and is provided to the CARLI Board for their June meeting.
    • An extension was provided for this year’s reports.
  • Continuing Education
    • CARLI OER Virtual Training
      • The CARLI Board had a meeting in early May to review possible activities and programs that were funded in December 2019 in light of the pandemic.
      • The CARLI Board had funded in-person OER Programming and asked the Task Force to determine if it could be a virtual program.
        • OER Task Force recommended that both the in-person train-the-trainer and training and faculty workshops could be turned into virtual training.
        • Task Force concentrated first on transitioning the train-the-trainer workshops to a virtual program.
      • Janet, Sue, and Elizabeth developed a blueprint and received feedback from the Task Force at its June meeting.
        • Developed a virtual 3-week train-the-trainers program that had both asynchronous and synchronous content.
      • Created a pilot workshop series with 4 attendees.
        • Janet, Sue, and Elizabeth are still synthesizing the feedback from surveys and interviews with participants.
        • Feedback and evaluation will be shared with the committee.
    • One of the program goals was to build a community of Librarians working on OER.
      • Determined that to do this, the cohorts need to be small.
      • One option is to offer the programming often, so the cohorts can be small.
        • This would mean that committee members would rotate as the trainers.
        • Committee needs to set a schedule for the next trainings, with the committee members rotating as trainers.
    • The next series will take place in September.
      • Janet, Sue, and Elizabeth will lead the training.
      • They will identify days/times.
      • Committee members will be invited to attend.
  • Committee Review Timeline
    • CARLI Committees were asked to evaluate how they fit into CARLI now that Alma and Primo have been implemented and if it makes sense for the committee to continue its work.
    • A draft of the Committee Review is due to the Board by December 1st and a final draft by March 1st.

Next Meeting

The next committee meeting will be scheduled based on polling committee members.