I-Share Next Task Force, March 18, 2015

I-Share Next Task Force Meeting

Date: March 18, 2015

Location: CARLI Office, Champaign

Members attending: Pat Boze (Illinois State Library), Anita Foster (Illinois State University), Cindy Fuller (Millikin University), Tom Goetz (Harper College), Kristine Hammerstrand (CARLI), Tammy Kuhn-Schnell (Lincoln Land Community College), Tami Luedtke (DePaul University), Michael Norman (University of Illinois Urbana Champaign), Ted Schwitzner (CARLI), Matthew Short (Northern Illinois University), Susan Singleton (CARLI), Suzanne Wilson (Illinois Wesleyan University)

Members absent: Connie Walsh (CARLI)

Staff attending: None

Guests: none.

Meeting Overview:

The principle focus for this meeting remained on the “working” task areas, specifically on Knowledge Bases and Link Resolving. Task Force members concentrated on clarifying the definitions for both knowledge bases and link resolvers and the roles for each element in the RFP. The TF decided that specific functionality pertaining to how knowledge bases get used will be engrossed into other "working chapters, e.g., "activating" goes in to Selecting, "ILL" into Sharing, etc. Additionally,

• The Knowledge Base and Link Resolving Team will describe the characteristics of knowledge base(s);
• The Knowledge Base and Link Resolving Team will describe functionality that applies to knowledge base(s);
• The Knowledge Base and Link Resolving Team will describe functionality for the link resolver;
• Other working teams will also describe functionality for which a knowledge base will be useful.

The TF discussed ideas for how the teams could organize and communicate their work. Members agreed to continue using the document sharing and editing functions within Basecamp. Ted will assist team leaders with conference call setup using either Lync or Adobe Connect.

The Task Force began work on the “Innovating” section of the RFP by identifying a general statement of principles for future development of the system. TF members drafted specifications for Innovating elements such as “upgrade process,” “enhancement process,” and “application program interfaces.”

Decisions:

• The Knowledge Base and Link Resolving Team will describe the characteristics of I-Share Next knowledge bases and specify functionality that applies to knowledge bases; other working teams may independently identify needs and specifications relevant to functionality in their areas.
• The TF will move the April 17 meeting to another date in April.
• The TF will move the first deadline for specification teams to present drafts from April 13 to May 11.

Announcements:

• None.

Tasks assigned:

• Send poll for scheduling April ISNTF meeting (Kris)
• Begin holding specification team meetings (ISNTF members)

Continuing tasks:

• TF Assignment: CARLI User Services to draft specifications for the area of “Implementing”

Meeting Dates and Deadlines:

• Next Meeting: April 21, 2015, CARLI Office, Champaign
  • The TF will continue to develop “Innovating” section, examine survey responses for the vendor webinars, and review interoperability questionnaire.
• Schedule of I-Share Next Task Force Meetings:
• Friday, May 15, 2015, CARLI Office, Champaign
• Following on the third Friday of each month
• The TF will consider the possibility of and timing for a two day meeting
• Spec Team first drafts due Monday, May 11 
• Spec Team final drafts due Tuesday, June 30