Members present: Christophe Andersen (COL), John Ballestro (SIUC, Co-Chair), Lynn Fields (SIUE), Rebekah Hall (TIU), Melissa Laytham (NPU, Co-Chair), Sharon Nelson (NIU), Carol Rhoades (ISU), Stephen J. Smith (UIC)
Members absent: James Edstrom (WRH), Megan Bernal (DPU, IUG Liaison)
Staff Present: Jen Masciadrelli (CARLI)
Guest Present: Susan Singleton (CARLI)
Meeting commenced at 10:30 a.m.
Introductions.
Minute take for this meeting was confirmed as Sharon. Minute-takers for future meetings are as follows:
Susan Singleton thanked team members for participating and expressed thanks to team members' supervisors for allowing them to participate. A lot of this year's work has revolved around collections. Susan outlined three major projects/areas of interest underway:
A new PDA project will begin in mid-September, with $70,000 committed on at least a 1-year basis (or until money runs out).
Other topics:
Review of CARLI organizational structure and team’s charge (handouts will be provided) – Jen Masciadrelli
Jen handed out the team charge, member list and committee guidelines. Our new IUG liaison will be Megan Bernal from DePaul. Jen reviewed the Team's charge and how its focus has been broadened beyond Voyager in recent years. The amount of lead time required for planning events and for requesting funding was reviewed. Jen will add new team members to the private wiki.
The June 22 minutes were approved. Jen turned the meeting over to Missy and John.
Discussion of ongoing and future projects and ideas list.
E-resources are a high priority. A joint forum with ICAT about e-resources is a possibility (tie in with spring release of e-book RFP?)
We could do webinars and open houses in addition to the forum. Open houses and the forum would be best held in the spring to allow time for preparations. Topics for webinars/open houses might include fund allocations, changing your fund structure in Voyager (why did you change it and how/when did you do so), best practices with interfacing with selectors.
Jen will work with Missy and John to develop a SurveyMonkey survey about possible topics and preferred choice of delivery (webinar, open house) to send to the listservs. Add a question about whether respondents would be willing to host an open house at their institution, and a question about the Wink tutorials so as to not send out multiple surveys (see below).
Wink tutorials: the ones in process will be completed. Jen will put them on the CARLI website to take advantage of Google Analytics tracking. Links will be provided in the survey to the tutorials with questions about whether or not respondents found these useful and if so if they would like to see additional ones (and if so, on which topics).
Missy suggested sending out periodic "do you know" messages about Acquisitions functions such as the ones Casey sends out for Cataloging.
Pick dates/topics for open conference calls & webinars: We will hold off on this until the results of the survey are back.
Pick dates/topics for in-person Spring Forum or Open Houses: We will hold off on this until the results of the survey are back. It would be nice to get a mix of large and small institutions for any Open Houses.
Any other project ideas should be sent to Missy and John or the whole group.
No other topics for this meeting mentioned.
Meetings/scheduling: all starting at 10:30 am: see minutes rotation, above, for dates.
Adjourned 1:40 p.m.
Respectfully Submitted, Sharon Nelson