Collections Working Group Meeting: January 31, 2013

Conference Call

Members attending: Fred Barnhart, Loyola University Chicago; Chad Buckley, Illinois State University; Kim Fournier, William Rainey Harper College; David Green, Northeastern Illinois University; Pam Hackbart-Dean, Southern Illinois University Carbondale; Karen Janke, Erikson Institute; Harriet Lightman, Northwestern University; Todd Spires (Chair), Bradley University; Lynn Wiley, University of Illinois at Urbana- Champaign

Members absent: Kate Harger, McHenry County College; Nichole Novak, Illinois Institute of Technology

Staff attending: Elizabeth Clarage, Cindy Clennon


  • Pam Hackbart-Dean will take minutes for the meeting.


  • Loyola has a job opening for a humanities and instruction librarian; Northwestern and Bradley Universities also have position openings.
  • In December, 2013, the CARLI Board of Directors approved the Collections Working Group suggested changes to the new charge for the Collection Management Committee. The new committee structure will take effect July 1, 2013.
  • CARLI has been offering several “Book Digitization Initiative - Informational Webinars” to encourage upcoming submissions for the deadline in March 2013.
  • CARLI Board decided to fund digitization of institutions yearbooks or student newspapers at no cost to the institution.
  • The CARLI Preservation Working Group will host a program on "Mold in Libraries" in May at the Newberry Library in Chicago.
  • The Preservation Working Group and Digital Collections Users' Group will jointly provide the Digital Preservation Outreach & Education (DPOE) program, which is the “Train-the-Trainer” session from the Library of Congress. A training session will be offered in Illinois in July; the session would last 3.5 days. Following the session, those 18 selected participants attending would become CARLI digital preservation resource experts and would be expected to share their new knowledge with other CARLI members.
  • The Joint User Statistics Program with E-Resources Working Group will be held on March 25 at the Hilton Garden Inn in Champaign. Both Jason Price and John MacDonald from Claremont Colleges will be keynote speakers. A webinar on the basics of use statistics will be available on March 11. There will be breakout sessions and speakers are needed.

Tasks Assigned:

  • Group members need to review the October 2012 minutes on the group's wiki and initial.
  • Book of the Month for February needs to be added to site (Kim will add to this month; Fred will do March; will discuss April submission at February meeting).
  • Predatory Open Access Journals. To identify titles in SFX, the CARLI Office needs ISSNs. Chad, David, Lynn, and Kim offered to help look up a small group of titles in SFX to see if there are problems. Each member will take one letter by publisher to see scope and problems—go with letter of their last name. The small group will investigate and report back at the February meeting.
  • Group will review and discuss utilizing ArchivesGrid ( as a possible tool for CARLI members instead of or in addition to the Special Collections Survey. 
  • Kim will continue identifying items from the wiki that should be kept/updated to the new CARLI website. She will have list for consideration by end of February. 
  • Begin thinking of possible conference ideas for a fall 2013 symposium. Group will brainstorm at next meeting. 

Next Meetings:

February 19, 2013 – 11:00 – 3:00 – in-person meeting at CARLI Office Conference Room