Members attending: Chad Buckley, Illinois State University; Kim Fournier, William Rainey Harper College; David Green, Northeastern Illinois University; Karen Janke, Erikson Institute; Harriet Lightman, Northwestern University; Jim Millhorn, Northern Illinois University; Lydia Morrow Ruetten, Chair, Governors State University; Todd Spires, Bradley University; Bill Thompson, Western Illinois University (by phone)
Members absent: Mary Hollerich, Lewis University
Staff attending: Elizabeth Clarage, CARLI
Minutes: Kim
There were no additions or changes to the agenda.
Dave asked if the language on the CARLI site is the most comprehensive statement on the PDA project. To Elizabeth’s knowledge, yes.
Elizabeth reiterated that the items will be owned by CARLI. There will be electronic book plates noting that ownership. In the pilot that ran a year ago, materials arrived within 1.5 days, were processed, and then delivered to the patron. Most items were supplied from the YBP warehouse in Momence, IL. With this project, some of the items will be coming from the east coast, so we are to expect a slightly longer delivery time.
Jim asked, how is that going to work, when a library buys a print copy, of a title that is part of the PDA project—but not through the PDA request process? Elizabeth said that there will be periodic checking for duplicates (every one or two weeks) and the PDA records will be pulled if a copy exists in the system.
Dave asked if there were still plans to speak and meet with ebook vendors at ALA—yes.
Please remember to do this at your earliest convenience.
Regarding the items available through the HathiTrust: Elizabeth noted that institutions do have to be a member of HathiTrust to be able to download a full item. Otherwise it is a page-by-page download.
The Group discussed the cost-share for items that are local interest only. The group confirmed the decision that these items that are mostly of interest to the proposing institution will be digitized with a cost-share.
The group discussed the data and how it might be presented publicly. There were about 80 respondents to our survey for information on uncataloged and unprocessed collections-hidden collections.
Members thought that a directory would be useful but that being able to update the content would be necessary.
There are several projects currently underway by other groups to identify special collections. One is the Chicago Collections Consortia. This is a $60K minigrant to focus on Chicago history. Their focus is strictly Chicago. Another project based at the University of Chicago is the Black Metropolis Research Consortium. If either one of those organizations has a really good model for exposing the special collections within the participating institutions perhaps we could model/organize our content in the same fashion.
The group discussed archival software such as Archon, but that was not developed to be used as a directory. ArchiveGrid was discussed but noted that smaller private institutions will not be represented there.
The group discussed starting simple and putting together a special collections list on the CARLI site noting the institution, collection name, website, archivist/contact. Lydia said that we could use ourselves as test cases and see what that would look like. Lydia and Chad will work on this.
Review item for Webpage:http://crln.acrl.org/content/72/10/596.full
The CWG reviews the Scholarly Communications website twice per year. The CWG received a proposal to link to an article from a recent C&RL News titled, “Innovative Copyright: Unique Resources for Copyright Education”. There was discussion. Do we want to link to the webpage? Should we add a section on the webpage about copyright education? All agreed that some information on copyright would be a valuable addition to the site. Dave will write an annotation for the article and we’ll post the article.
It was noted that there are certain copyright sites that have the information updated on a regular basis. (The SPARC, The Copyright Clearance Center, Kenneth Crews/Columbia) these would be good sites to link to.
We can link to the sites we know are not going to go away and that regularly update the content. Columbia, Cornell, Penn State, Duke…. David and Fred will work on it. Email Dave and Fred the best copyright websites for the Scholarly Communications website in the next couple of days. They will update the page.
http://wiki.carli.illinois.edu/index.php/Portal:Collections_Management
Not everyone had had the opportunity to review the Clearinghouse. There was a comment about a lot of the material being available elsewhere, where it might be kept up to date more regularly. Or that it might be easily found on Google making this page redundant. The clearinghouse is a place for policies and collection resources. Jim recollected that the idea was to create an AcqWeb (which is the national clearing house) on a local basis. He thinks that some of the static information is good.
At one time, there was a proposal to have special collections working group. But that charge fell under us. I think we have the power to ask people outside of this committee to work on things, as none of us are truly archivists.
Harriet’s feeling is that we should keep the site for now. Kim volunteered to look at the site and see if these are sites that should be deleted, or if there are others that could be added to strengthen the resource. She will email her suggestions.
Chad and Harriet are working with the Public Services working group. Elizabeth asked if anyone had a keynote idea, to pull it all together. (Liaison work - Collections as Service: Outreach to Faculty) Dave – The newly formed outreach committee is looking at both liaison to teaching faculty and instruction. Harriet shared that Northwestern has over 20 librarians that do liaison work. Even from Technical Services (it’s a little piece of their time). This is a cultural shift, changing the way people look at collection development—collections as a service; towards a philosophy of service. Dave – there is a natural overlap between public services and collection development.
Keynote may be outreach to faculty. Elizabeth urged us to think about who might be a good keynote on this topic. Kim will look into who is writing about “the role of the liaison” and “collections as service” in the library literature.
A few names were mentioned as possibilities: Chris Stewart (Dominican), Mary Monroe (UIUC adjunct/retired). Perhaps someone from a small liberal arts school: IL Wesleyan, Augustana, Lake Forest, or Knox? Steve Wiberley, at UIC? We could also have a panel as keynote, representing different types of institutions.
Fred has checked available dates at Loyola. The date will be in either June or July (ALA is June 21-26). We could also ask a school, not represented on CWG, to host. Harriet will check and the maximum capacity for the Northwestern room she has in mind. If we are using instate people and have free space, we don’t have to submit a program planning request.