Collection Management Committee Meeting: August 29, 2024

Zoom / Conference Call

Members attending: Jeannette Glover (Spoon River College), Gwen Gregory (Northern Illinois University), Carl Lehnen, co-chair (University of Illinois Chicago), Briana Love (Aurora University), Jackie Mann, co-chair (DePaul University), Julie Murphy (Illinois State University), Justin Sextro (Southern Illinois University Carbondale), Erin Zimmerman (Heartland Community College)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor

Decisions

• The June 17 minutes were approved.
• Minutes responsibilities for future meetings will be assigned by last name starting with L. Minutes should be prepared within 7 days of the meeting.
• Monthly committee meetings will take place on the third Wednesday of each month at 9-10:30am. Next meeting will be on September 18 at 9am.

Tasks Assigned

• Minutes taken by Carl Lehnen.
• CARLI staff liaisons will create calendar invites for future meetings.
• All members will choose 1-2 databases from state databases spreadsheet and fill in information as appropriate. The committee will then discuss how to proceed at the September meeting.
• Jackie will review the weeding website planning document and present at next meeting.

Announcements

• Member Announcements:
  • Briana Love (Aurora University): Aurora University will be hosting a book sale on 9/12/24.
• CARLI Announcements:
  • One person slated to join the committee has accepted a job out of state; staff liaisons will find a new person to fill their slot.
  • CARLI Annual Meeting is on October 22 at the I Hotel in Champaign, registration is available on the CARLI website. More details will be announced at a later date.
  • Permanent EBA selections have been sent to Wiley. There was a delay with Oxford, but members should receive usage data soon.
  • CARLI E-Resources is moving from CARLI Selection System to Consortia Manager beginning for the  CY 2025 selection cycle.

Discussion

• CARLI staff liaisons reviewed meeting structure, communication channels, committee charge, and committee guidelines.
• Committee reviewed projects from last year:
  • The committee hosted a series of webinars on weeding and shifting. There were 3 webinars with 14 presenters and 368 registrations.
  • Open Access Collections group has representatives from this and other committees to review new open access collections as they become available to decide whether to activate in the I-Share community zone. Most work is by email.
  • Website about weeding resources, following up from webinars. There has been brainstorming about what information and resources would be useful to CARLI member libraries.
• The committee discussed several possibilities for projects in 2024-25:
  • Continue work on weeding webpage.
  • Review state databases and come up with ideas to help libraries understand, promote, and manage new resources.
  • DEI
    • Explore diversity audits for nonfiction collections. One possible case would be CARLI’s EBA program.
    • Examine subject heading language for resources in CARLI network zone. Would involve collaboration with Technical Services Committee.
  • AI and academic libraries. Public Services Committee hosted a webinar on Generative AI and is planning future events. Several members would be interested in collaborating.
  • Promoting e-resources, especially ebook collections.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on September 18, 2024 at 9:00 a.m.

Committee meetings and minute takers:

September 18, 2024: Briana Love, Aurora University
October 16, 2024: Jackie Mann, co-chair, DePaul University
November 20, 2024: Julie Murphy, Illinois State University
December 18, 2024: Justin Sextro, Southern Illinois University Carbondale
January 15, 2025: Erin Zimmerman, Heartland Community College
February 19, 2025: Jeannette Glover, Spoon River College
March 19, 2025: Gwen Gregory, Northern Illinois University
April 16, 2025: TBD
May 21, 2025: TBD
June 18, 2025: TBD