Collection Management Committee Meeting: August 28, 2023

Zoom / Conference Call

Members attending: Janice Derr, co-chair (Eastern Illinois University), Jeannette Glover (Spoon River College), Gwen Gregory (Northern Illinois University), Jayna Leipart Guttilla, (Illinois Valley Community College), Carl Lehnen (University of Illinois Chicago),Briana Love (Aurora University), Jackie Mann (Loyola University Chicago), Erin Zimmerman, co-chair (Heartland Community College)

Members absent: Kris Veldheer (Catholic Theological Union)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor


  • The June 21 minutes were approved.
  • Monthly committee meetings will be held at 9:00-10:30am on the 3rd Wednesday of each month. Next meeting will be September 20 at 9am.

Tasks Assigned

  • Minutes taken by Carl Lehnen.
  • Minutes responsibilities for future meetings will be assigned by last name. Minutes should be prepared within 7 days of the meeting.
  • Elizabeth or Jen will create calendar invites for future meetings.
  • Jen Masciadrelli will create a poll of potential topics for subcommittees to be voted on by members.
  • Members will respond to poll by September 13, one week before the meeting.


  • Member Announcements:
    • Carl Lehnen (University of Illinois Chicago): Shifting spending to EBAs and DDAs that used to go to approval plans.
    • Gwen Gregory (Northern Illinois University): Difficulties discarding items withdrawn from the collection, particularly journals and other non-monograph items.
    • Janice Derr (Eastern Illinois University) is also doing a journal weeding project based on duplication with JSTOR.
  • CARLI Announcements:
    • CARLI annual meeting is on November 16 at the I Hotel in Champaign, registration available on the CARLI website. Committees are invited to present.
    • Program planning committee is offering a certification on Open Education Librarianship for up to 5 CARLI members. It is an 8-month online program. There will be an online discussion on September 20.
    • CARLI will continue EBA programs with Wiley and Oxford. For Oxford, will continue access to Biology, History, Law, Music, Political Science, Religion. Psychology, Sociology, and Social Work are being dropped.
    • New I-Share libraries being added to go live in June 2024. Chicago Theological Seminary, City Colleges of Chicago, College of Lake County, Elgin Community College, Prairie State College.
    • CARLI electronic resources staff are working on calendar year 2024 with selection system to go live in October.
    • CARLI is moving forward on a program for last copy serials in association with WEST: Western Regional Storage Trust.


  • Elizabeth Clarage reviewed meeting structure and communication channels.
  • Jen Masciadrelli reviewed committee charge and guidelines.
    • Last year the committee had several subcommittees:
    • Archives subcommittee undertook a survey of CARLI members and recommended creation of Archives Taskforce that will start work this year.
    • Open Access Collections subcommittee has representatives from this and other committees to review new open access collections as they become available to decide whether to activate in the I-Share community zone.
    • Diversity, Equity, and Inclusion subcommittee held an online discussion about creating diverse collections. Topics which arose related to DEI included: setting aside specific funds, GOBI slip plans, diversity audits, identifying publishers, promotion of materials, and useful resources.
    • Weeding ebooks subcommittee evaluated the Illinois Digital Academic Library (now on Ebsco ebooks). Reviewed 1900 ebooks published before 2000 and 90% of the books were deemed “historical.”
  • The committee discussed several ideas for subcommittees for 2023-24.
    • Archives has been spun off and Weeding Ebooks has completed its work, so will not continue as subcommittees.
    • Alma Analytics. Revisit topic from a few years ago to help people get more benefit from Alma Analytics and Primo Analytics.
    • Promoting ebooks in underutilized collections.
    • Diversity audits. Partnering Gobi to review recent purchases against non-subject parameters to identify new titles for purchase.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on September 20, 2023 at 9:00am. [changed to September 13]

Committee Meetings:
September, Minutes: Janice Derr
October, Minutes: Jeannette Glover
November, Minutes: Gwen Gregory
December, Minutes: Jayna Leipart Guttilla
January, Minutes: Briana Love
February, Minutes: Jackie Mann
March, Minutes: Kris Veldheer
April, Minutes: Erin Zimmerman
May, Minutes: