Collection Management Committee Meeting: February 16, 2022

Zoom / Conference Call

Members attending: Dan Blewett, co-chair (College of DuPage), Chad Buckley (Illinois State University), Keith Eiten, co-chair (Wheaton College), Stephanie Fletcher (Dominican University), Lorene Kennard, (University of St. Francis), Scott Thomson (Rush University), Kris Veldheer (Catholic Theological Union)

Members absent: Janice Derr (Eastern Illinois University), Jayna Leipart Guttilla (Illinois Valley Community College)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor

Board Liaison: Taran Ley (Southern Illinois University School of Medicine)


  • January meeting minutes approved.

Tasks Assigned

  • Minutes taken by Scott Thomson
  • Minutes for next meeting to be taken by Stephanie Fletcher


  • Member Announcements: None
  • CARLI Announcements:
    • CARLI staff are still working on FY23 eBook program.
    • The CARLI Public Services Committee is working on a project for on Controlled Digital Lending (CDL). Their project is about awareness for CARLI members. More info in March about their possible program in April.  
    • Dan asked if CARLI was involved with any of the pending state legislation surrounding ebooks; No, but the Illinois Library Association is.
    • Professional Development Alliance programs – upcoming programming on open pedagogy on March 8 and 15. Full information and registration is on the CARLI calendar.
    • CARLI hopes to open the E-Resource Selection System by end of March.
    • On April 6th, the Commercial Products Committee is doing a forum on accessibility in libraries.
    • CARLI received a query from Sweden about its Last Copy Program. They are considering a similar program for their country and wanted details.


  • Discussion re: open access collections added at the Network vs local level and how those items appear in Primo VE; In some cases libraries not in an inventory group aren’t supposed to see resources, but bibliographic record might still appear even though patrons won’t see a link. This causes confusion.
    • The Open Access Subcommittee is working to clean up what is included in the Network Zone Open Access Collections (non-English language, etc.).
    • For special groups (NILRC, etc.): Titles shouldn’t be presented to patrons at institutions that are not in certain network groups. Less than 10k titles are affected. CARLI is providing feedback to Ex Libris and working with them to improve functionality.
      • Keith and Kris have had patrons find these inaccessible “open access” items and share the desire to have this cleaned up.
      • Members also expressed concern re: making sure collection access is consistent across the world for international online students.
    • Regarding foreign language materials, Keith mentioned that we may have to live with it and manage expectations rather than exclude.
    • Jen mentioned the possibility of adding notes to Open Access Collections for patrons to let us know when they encounter issues.
  • Dan asked if anyone has used Alma Analytics reports for analytics yet.
    • Keith shared an example of use. It took some customization, but it worked. Circulation data from their previous systems have carried over to Alma.
  • DEI Subcommittee:
    • The group met in late January. They are collecting lists of resources; how to do an audit for DEI, what resources to check, etc. They are look for tools and resources that are focused DEI and not just general.
    • The subcommittee is finalizing a document to share DEI language for collection development policies/statements and will bring the information to the committee to review at its March meeting
  • Open Access Subcommittee
    • Group met a few weeks ago. They divided a list of resources added by the SFX committee between subgroup members and reviewed the process with Stephanie, who is new to the group. The review will likely be completed by end of the current committee term.   
  • Alma Analytics Subcommittee
    • Met in the last few weeks. The analytics resources for collections that are shared on CARLI webpage were divided up for subgroup members to check.
    • Members checked for accuracy (links working, etc.) and made recommendations about what type of material should be there, and how it should be organized.
    • There was a general desire to reorganize the page with the goal of making it easier for collection development librarians to use.
    • The subgroup felt there should be more emphasis on how-to/documentation on reports and actual reports to run, and less on presentations, since many of the linked presentations were stale and not useful.
    • The subgroup is going to meet again and see what’s left to review.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on March 16th, 2022, at 9am.

Committee Meetings:
April 20, 2022
May 18, 2022
June 15, 2022