Collection Management Committee Meeting: February 12, 2020

Zoom / Conference Call

Members attending: Daniel Blewett, co-chair (College of DuPage), Chad Buckley (Illinois State University), Keith Eiten (Wheaton College), Paolo Gujilde (Northwestern University), Lorene Kennard (University of St. Francis), Taran Ley, board liaison (Southern Illinois University School of Medicine), Gretchen Schneider (Oakton Community College).

Members absent: David Bell, co-chair (Eastern Illinois University), Kelli Getz (DePaul University), Scott Thomson (Rosalind Franklin University of Medicine and Science)

CARLI staff present: Elizabeth Clarage, Jennifer Masciadrelli


  • Minutes for December 2019 meeting were approved unanimously.
  • Rough drafts for end of year reports due by the end of April 2020.
  • Adjourned at 10:20am.

Tasks Assigned

  • Paolo Gujilde took minutes. Kelli Getz will take minutes for the March meeting.
  • Elizabeth/Jen will schedule a meeting of the Open Access Ebooks subgroup. The group will meet prior to the March committee meeting.
  • Elizabeth/Jen will schedule a meeting of the Alma Analytics subgroup. The group will meet prior to the March committee meeting.


  • CARLI Updates
    • CARLI Research Funding Program
    • Professional Development Reimbursement Program
      • Applications start July 1, 2020.
    • Continuing Education Programs. Registration is not yet available for these programs.
      • OER Task Force
        • UIUC has Professor Jasmine Roberts from The Ohio State University invited to present her talk titled, "Beyond Free Textbooks: How OER Addresses Access, Inclusion, and Academic Excellence" from 3:30 – 4:30pm.
        • Program on March 3, 2020; People are welcome to attend; Program will be live streamed.
      • Preservation Committee
        • The committee is planning an Open House at The Newberry Library and the Chicago History Museum on March 27, 2020.
      • Instruction Committee and Public Services Committee
        • The two committees are planning a Primo VE introduction program at Joliet Junior College on April 2.
        • The program is not training.
        • The planning committee is hoping to live-stream and record the presentations.
      • Created Content Committee
        • The committee is planning an OpenRefine Workshop at the I-Hotel in Champaign on April 30.
    • Pending contract and UI Legal approval, funded consortial ebooks access will begin July 1.
    • The CARLI sponsored OpenAthens webinar provides an overview of the product and its implementation.
    • Alma
      • Staff are preparing the calendar for the production load; It will be shared soon to CARLI members.
      • The project is still on target for Alma go live date on June 24, 2020.
  • Member Announcements
    • Lorene Kennard (University of St. Francis)
      • The University of St. Francis is going through accreditation for nursing with their site visit in April 2020.
      • The library is purchasing Nursing books. They are getting checked-out.
      • The library is in the process of hiring for open positions.
    • Daniel Blewett (College of DuPage)
      • The library has hired and trained new part-time librarians.
      • Planning an OER conference in November 2020.
    • Gretchen Schneider (Oakton Community College)
      • After a retirement, a position was redesigned to include circulation, interlibrary loan, and cataloging; Now in the process for interviews.
    • Keith Eiten (Wheaton College)
    • Paolo Gujilde (Northwestern University)
      • Staff are undergoing serials training.
    • Chad Buckley (Illinois State University)
      • The library had four searches underway in January and February. They have hired a new librarian.
      • The new Dean of Libraries will be Dallas Long.


  • Open Access Ebooks
    • No update
    • Poll will be sent out to schedule next meeting.
  • Weeding Ebooks
    • The subgroup met last week.
    • DePaul library staff pulled some data on ebook turnaways.
    • Members did some literature searches.
    • Potential good product at the end of the project for guidance on weeding ebooks.
    • Next subgroup meeting is scheduled for February 21.
  • Alma Analytics
    • The February meeting was cancelled.
    • Content was added on the analytics project spreadsheet.
    • Poll will be sent out to schedule next meeting.
  • Collection Development help-consultants
    • David has approached IACRL.
    • No further report.
  • End of year timing for reports and reports
    • CARLI staff requested to move the report/project end dates early; Committee discussed and decided to have rough drafts by the end of April 2020.
    • All reports are due to the Board by the end of May 2020.
    • Any projects with products are also due to the Board by the end of May 2020.

Next Meeting and Deadlines

The next meeting will take place virtually on Wednesday, March 11, 2020 from 9:30 – 11:00.