Collection Management Committee Meeting: March 20, 2018

Conference Call/Adobe Connect

Members Attending: Deb Blecic, co-chair (University of Illinois at Chicago), Chad Buckley (Illinois State University), Connie James-Jenkin (Illinois Mathematics and Science Academy), Niamh McGuigan (Loyola University Chicago), Michelle Oh (Northeastern Illinois University), Kimberly Shotick (Illinois Institute of Technology), Theresa Embrey (Pritzker Military Museum & Library), Gretchen Schneider, co-chair (Oakton Community College)

Member Absent: Chad Buckley (Illinois State University)

CARLI Staff Attending: Elizabeth Clarage, Jennifer Masciadrelli

Tasks Assigned

  • Niamh McGuigan will take minutes.
  • Michele Oh will take minutes for the next meeting.


  • The minutes from the previous meeting of February 22, 2018 were approved via email after the meeting.


  • CARLI Update:
  • The University of Illinois at Urbana-Champaign and CARLI will be hosting an ACRL workshop on Scholarly Communication in May.
  • The three Open Textbook Network workshops are coming up in April. Registration will soon be expanded to allow for more than two people per institutions.
  • Registration will soon open for the CARLI Instruction Showcase at Dominican University.
  • CARLI is wrapping up the last few steps for bring new I-Share member libraries on board. An announcement will go out when they are fully integrated into I-Share system.
  • Member Announcements:
  • IIT is hosting a Wikipedia edit-a-thon for Chicago-area women in STEM on March 27. They plan to do this annually, and they are looking for partners for future programs.
  • Oakton Community College has reposted a librarian position, which will close April 15.
  •  Northeastern is in the process of hiring 3 tenure track librarians. Northeastern recently hired a new University president, as well.


  • Collaborative Collection Development Updates:
    • Education
      • Following the last committee meeting, the group sent emails to education liaisons, and they are seeing more participation, approaching the levels of last year. It was noted that even a single new participant makes a big impact, and that direct contact with librarians seems to be a better strategy for a collections project with such a narrow focus.
      • For the annual project, the Education group will update best practices and information about available titles and circulation policies.
    • Open Access E-Books
      • The results of the member libraries survey on open access E-Books are now available. Elizabeth noted that there are duplicate entries for some institutions. If multiple people from one institution responded, she deleted respondents that had the exact same answers as someone else. If there were different responses from other people, they were left in the pool of responses.
      • Elizabeth received feedback from a CARLI member library that is interested in other formats for OA material, such as Sanborn Fire Maps. The committee agreed that, while we’re taking steps to get to the point where this project could include other formats, the focus for now is on E-Books.
      • For this year’s annual project, the OA E-Books group will submit an analysis of the survey results and collection development policies/procedures.  We’ll review the collection development policy in the April meeting.
    • One-Time Purchases
      • Deb has be able to recruit additional participants. She has a list of titles purchased and will compile data about these purchases.
    • Consortial E-Books
  • Annual Project
    • See notes about annual project components in the project updates section. We’ll use the April meeting to determine what additional information is needed for our project.
  • Other
    • The volunteer application period for CARLI committees is coming up soon. We are all encouraged to volunteer.

Next Meeting

The meetings will be a Conference Call meeting with Adobe Connect
Adobe Connect Meeting, URL to join:
(217) 332-6338, (312) 994-8410, (888) 983-3631
Conference ID: 65857927

Friday, April 27, 9:00 – 10:30 a.m.
Tuesday, May 22, 9:00 – 10:30 a.m.
Friday, June 8, 9:00 – 10:30 a.m.