Collection Management Committee Meeting: February 22, 2018

Conference Call/Adobe Connect

Members Attending: Deb Blecic, co-chair (University of Illinois at Chicago), Chad Buckley (Illinois State University), Theresa Embrey (Pritzker Military Museum & Library), Connie James-Jenkin (Illinois Mathematics and Science Academy), Niamh McGuigan (Loyola University Chicago), Michelle Oh (Northeastern Illinois University), Kimberly Shotick (Illinois Institute of Technology), Gretchen Schneider, co-chair (Oakton Community College)

CARLI Staff attending: Elizabeth Clarage, Cindy Clennon, Jen Masciadrelli


  • CARLI Update:
    • CARLI is promoting a webinar on the Reprints Desk product on Feb. 28.
    • The Copyright Q&A event will be held on March 6 featuring guest speaker Sara Benson.  The focus will be on digital materials.
    • In addition, on March 6 working with the Louis consortium to provide a webinar aimed at faculty experiences on teaching with Open Educational Resources to be held during Open Education Week.
    • On March 19, there will be an event on Ideas to Teach Information Literacy.
    • On March 29, a Resource Sharing webinar will highlight use of Tableau.
    • On April 6, CARLI members are encouraged to attend the University of St. Francis Open House.
    • There are 2 ACRL roadshows that CARLI is helping to host in May:  May 14th with support from Illinois State University and Illinois Wesleyan and May 31.
    • The construction work on the CARLI office is almost complete.
    • New I-share libraries are on target for production in mid-March and in the shared catalog in April.
  • Member Announcements:
    • Gretchen Schneider’s new title is Coordinator of Access Services.
    • Oakton Community College is moving forward on the library restoration/construction projects.
    • Ken Clarke has left the Pritzker Military Museum & Library.  John Schwan is the Interim President & CEO.
    • The Illinois Mathematics & Science Academy will be hosting the International Student Science Fair at the end of June.
    • Loyola University Chicago is in the process of hiring an Associate Dean for Content Services.
    • Northeastern Illinois University is hoping to fill multiple positions, including Dean of the Library and several librarian positions.

Tasks Assigned

  • Teri Embrey will take minutes.


  • The minutes from the previous meeting of January 25, 2018 were approved.
  • Meeting adjourned at 11am.


  • Commercial Products Committee:
    • Get It Now is a product that allows unmediated ILL for journal articles, with the library paying a fee per article supplied.  The Commercial Products Committee wishes to know if there is interest in this project at other CARLI institutions.
    • Bradley University has been an early adopter of Get It Now.
    • The experiences of other institutions was discussed.
  • Annual Project:
    • It was suggested that the committee do a use analysis of last year’s projects as the annual project report for this year.  Several different projects on collaborative collection development are potential topics.
    • Presentation at ALA will compare ACRL best practices to the current projects planning and implementation.
    • Gretchen will post a Google document to facilitate analysis:
    • Discussion of statistics and potential use ensued.
    • One Time Purchases circulation statistics are available from I-SHARE.  Non I-SHARE libraries will need to be asked for their circulation data for collaboratively purchased items.
    • Discussion on determining uniqueness of items ensued.
    • Statistical queries for the reporting should be developed now.
    • By April 1, the committee will need a title list of one-time purchases with ISBNs.
    • May 15th will be the statistical end date for reporting purposes.
    • Fine-tuning of statistical requirements is an agenda item for the next meeting of the committee.
    • For the open access project, the committee can report out on the survey results.
    • The Education group can also provide a title list for usage analysis.
  • Project Updates:
    • Education Group: Only two institutions have committed to purchases so far this fiscal year.  Outreach to education librarians was encouraged.
    • Open Access eBooks: Project outline was shared as a Google document.  Survey is open until the end of the month and responses have already been received.  Based on responses received, the committee may need to supply a definition of an open access e-book.  The committee decided to add the definition and send it out with the reminder notice to complete the survey.
    • One-time Purchase: Potential increase due to the late listing of a participating library to last year’s list.  An Ohio consortium received a GOBI list for their project; CARLI did something similar with the PDA project.  
    • E-book purchases: There is a list and libraries have already started to participate (  Thirty titles have been purchased so far.  Ebook contract ends June 30.

Next Meeting

The meetings will be a Conference Call meeting with Adobe Connect
Adobe Connect Meeting, URL to join:
(217) 332-6338, (312) 994-8410, (888) 983-3631
Conference ID: 65857927

Tuesday, March 20, 9:00 – 10:30 a.m.
Friday, April 27, 9:00 – 10:30 a.m.
Tuesday, May 22, 9:00 – 10:30 a.m.
Friday, June 8, 9:00 – 10:30 a.m.