Collection Management Committee: October 2, 2014


Members attending: Christophe Andersen, Columbia College Chicago; Sally Gibson, Illinois State University; Pam Hackbart-Dean, chair, Southern Illinois University Carbondale; Jane Hopkins, Greenville College; Kristina Howard, Prairie State College; John Small, North Central College

Members Absent: Jeffry Archer, University of Chicago; Susan Prokopeak, Joliet Junior College; Lynn Wiley, University of Illinois at Urbana Champaign

Staff attending: Elizabeth Clarage; Jen Masciadrelli


●    Christophe Andersen was selected to take minutes for the meeting.
●    The Committee will use the November in person meeting to flesh out an outline and timeline for the Spring program.


  • The new Library Services Coordinator position at CARLI has been filled and will be starting on October 20.
  • CARLI PDA projects:
    • Print: 2131 books purchased.
    • eBook: Stats for May 1, 2014-September 30, 2014 will be sent out to all libraries on 10/2/2014.  This will include the raw data but exclude any identifying data.
    • The board approved funds to continue the eBook PDA project through December 2014.  At that time all remaining funds will be used to purchase books that were used but did not meet the threshold for purchase.
    • There will be no eBook PDA project from January-June 2015 but then one with libraries opting in to the program will begin.  Access to book will only be available to libraries that opt in to the program.


  • Continuing Education program
    • Emails were sent to the Commercial Products, Public Services, and Instruction committees inviting them to be part of our program.  All three were interested in partnering and asked for more details about topics and possible sessions, session length, date before an answer is needed.
    • Commercial Products are interested in a few topics: Statistics, tracking information for annual reports.
    • Public Services provided names of people that are interested in hosting a session.  Possible topics include examining usage and user satisfaction of eBooks.
    • Discussed whether it is worthwhile to have a sub-committee with people from our committee and the other committees.  We are leaning toward giving each group the freedom to do whatever they want with their sessions with some time and topic guidance from our committee.
    • Our committee will plan the keynote speaker and other main portions of the program.
    • There is a 6 month requirement for submitting requests to the Program Planning committee for funding.  If we decide to have a paid keynote speaker or need hotel/convention space, we will need to have a plan in place at the November meeting.
  • Annual Project
    • We are in agreement that a clearinghouse for eBooks is a good topic.  Our project idea needs to be submitted by November 1.

Tasks Assigned

  • Pam will communicate back to the Commercial Products, Instruction, and Public Services committees giving them our general timeline for the spring program.  She will ask them to provide us with a few possible topics before our November meeting.
  • Pam will check in with Jeffrey and Lynn about Ebsco and YBP speakers for the spring program.
  • Jen will remove the dead link (Scholarly Electronic Publishing Weblog) on the Scholarly Communication webpage.
  • All members: Think about possible choices for keynote speaker for the spring program.

Next Meeting

November 14 in person in Champaign.