Collection Management Committee: April 10, 2014

CARLI Office, Champaign

Members attending: Jeffry Archer, University of Chicago; Chad Buckley, Illinois State University; Kim Fournier, chair, William Rainey Harper College (by phone); Pam Hackbart-Dean, Southern Illinois University Carbondale; Nichole Novak, Illinois Institute of Technology (by phone); Susan Prokopeak, Joliet Junior College; John Small, North Central College (by phone); Todd Spires, Bradley University (by phone); Lynn Wiley, University of Illinois at Urbana Champaign (by phone)

Member absent: Jane Hopkins, Greenville College

Staff attending: Elizabeth Clarage, Jen Masciadrelli


  • UIUC has many open positions due to retirements.
  • UIUC recently finished two RFPs for vendors for serials and monographs. They await Board of Trustees approval before announcing.
  • IIT has three open positions.
  • CARLI Announcements
    • CARLI Ebook PDA will go live on May 6th, 2014 (29,237 MARC records, EBL vendor). MARC records are exposed in I-Share and local catalogs, but not loaded, similar to the way HathiTrust records are exposed.  The records are not visible in Classic WebVoyage.  Libraries that already have an EBL PDA will need to work with EBL to de-dup/exclude the records.  Libraries that don’t use EBL can de-dup locally with e-ISBNs.  At this time 59 libraries have not set up the authentication for the ebook PDA.  An informational website is forthcoming.
    • Last Copy Project continues to see 25-30 books per month.
    • No Voyager upgrades this summer—summer 2015, likely.  Migrating from 7.2.5 to 9 on all modules.  If libraries have specific training needs now, write to the CARLI staff.
    • There are open positions on the nine CARLI advisory committees.  CMC terms for Kim, Chad, Nicole and Todd are up at the end of June 2014 meeting.  CMC will have three (3) replacements for those four people, and return to a committee membership of nine (9).
    • The CARLI Research Subsidy Program is still in effect.  An intent to apply is necessary by March 31 if one wishes to submit a proposal.

Discussion and Decisions

  • Patron Driven Acquisitions for ebooks
    • June 2, 2014 at the iHotel in Champaign.  Lynn Wiley, University of Illinois at Urbana Champaign is the keynote covering “The Big Picture”; Fred Barnhart, Loyola University presenting on “Triggers and Others Unique items for PDA”.  From 11:15am - 12:30pm there will be a platform panel on the following topics/vendors: Access360/Blio; EBSCOhost, Jane Hopkins, Greenville College; EBL, Chad Buckley, Illinois State University; Lynn Wiley, UIUC  Ebrary; Gale/Cengage, Tom Goetz, Harper College; Ingram/myilibrary, Todd Spires, Bradley University.  In the afternoon there will be two concurrent tracks, and a wrap-up/ small table discussions.
  • Topics for possible future continuing education
    • Ebooks (PDA aside): How do ebooks work for your library users? The multidiscipline use of ebooks. Not all subjects lend well to ebook format. Footnote issues with the humanities. Survey users. Lots of assumption about what’s out there and users’ levels of comfort. Some possible topics for future discussion include: ebook concerns, devices, purchasing models, share-ability, consortia access to ebooks, publishers, usability, budgets, tracking ebook expenditures, Proquest digital dissertation, leased access to content, keeping up with publishers, preservation of ebooks
    • Libraries taking on publishing; journal publication for students; channels for news; news publishing changing; things behind pay walls
    • Budgeting 101: advocating for more dollars, buying a lot more—and a lot of the same
    • How do we serve the community, worry about the students that cannot access scholarly works, traveling scholars coming back, Illinet ID for public libraries but cannot request ebooks.
    • Audits; Pre-pay; non-capitalized versus capitalized
    • Tracking e-expenditures, setting up/developing a ledger
    • Academic library friends groups
  • Whitepaper
    • Deadline for reviewer edits is May 6th. CARLI Board meets June 6th.

Tasks Assigned

  • Whitepaper assignments
    • The group decided to pare down the existing draft.  Executive summary (Kim/Susan); First webinar review (Jen/Nichole); Second webinar review (Chad/Jane); Third webinar review presenters: David Bottorff and Matt Gorzalski (Pam); Third webinar review presenters:  William McHugh and Geoffrey Morse (John/Todd); Addendum of select CARLI library weeding policies (Elizabeth); Final edit (Jeffery).

Next Meetings

Conference calls: 5/13/2014, 6/10/2014